Managed Virtual Assistants For
Public Insurance Adjusters.
Delegate Xactimate line-item data entry, ClaimWizard pipeline tracking, certified policy document reviews, insurance carrier desk-adjuster follow-ups, and Proof of Loss notarization tracking. Supervised by a Dedicated Project Manager for free. Pay strictly for productive hours worked.
Claims Command Dashboard
Supervised by Free Project Manager
Intake & Certified Policy Scrubbing
Extracting Declarations pages, policy limits (Coverage A, B, C, D), deductibles, endorsements, and statutory deadline clocks.
Xactimate Entry & Photo Cataloging
Transcribing field scopes, uploading moisture logs/Matterport scans, categorizing inspection photos, and tagging line-item codes.
Carrier Chasers & Proof of Loss Tracking
Relentlessly following up with insurance desk adjusters, scheduling re-inspections, logging carrier correspondence, and tracking sworn POLs.
Trusted By Licensed Public Adjusters & First-Party Appraisers
"When hurricane season hits, field inspections triple while paperwork explodes. Our Sagedoer VA pulls policy dec sheets, renames and organizes hundreds of moisture & thermal photos, and transcribes field notes into ClaimWizard before I even drive home. Having the free project manager keep the docket moving has been an absolute game changer."
"Carrier desk adjusters love running out the clock. Sagedoer handles daily polite but persistent status requests, logs every carrier communication, and tracks statutory claim response timelines. We cut our settlement turnaround by nearly three weeks on average."
"We needed someone who understood the difference between RCV and ACV, depreciation schedules, and line items in Xactimate. Our VA builds detailed comparison spreadsheets contrasting the insurer’s lowball estimate against our scope. At $6/hour full-time, the ROI is staggering."
"Our VA prepares our representation agreements in DocuSign, submits Letters of Representation directly to the carrier's claims portal, and sends clients weekly milestone status updates. It has freed up my adjusters to focus 100% on inspections and settlement negotiations."
"When hurricane season hits, field inspections triple while paperwork explodes. Our Sagedoer VA pulls policy dec sheets, renames and organizes hundreds of moisture & thermal photos, and transcribes field notes into ClaimWizard before I even drive home. Having the free project manager keep the docket moving has been an absolute game changer."
"Carrier desk adjusters love running out the clock. Sagedoer handles daily polite but persistent status requests, logs every carrier communication, and tracks statutory claim response timelines. We cut our settlement turnaround by nearly three weeks on average."
How Sagedoer Powers Your Public Adjusting Practice
Eliminate the bottleneck of carrier follow-up, photo sorting, and estimate transcription. We supervise your assistant's daily docket with zero management surcharge.
Submit Requirements
Share your firm's specific docket volume, software stack (ClaimWizard, Xactimate, TrackMyClaim), and claim types (Hail, Hurricane, Fire, Water, Commercial Large Loss).
Finalise the Deal
Our dedicated project manager reviews your target intake pace, confirms SOPs for carrier communications and file structures, and finalises the engagement agreement.
Expert Execution
Your project manager oversees claim logging, photo naming, carrier chasers, and estimate audits, ensuring deadlines are hit and nothing slips through the cracks.
Pay Only for Output
We track and bill solely for the productive hours worked by your claims virtual assistant. Your dedicated project manager’s supervision is 100% free.
Need to scale your public adjusting docket without hiring full-time office staff?
Deploy an insurance-literate claims virtual assistant to your software stack in 24 to 48 hours.
Exact Work Handled For Public Adjusters
Our specialized claims assistants handle high-volume administrative tasks, carrier document submissions, photo labeling, and carrier follow-ups—allowing licensed adjusters to stay in the field.
Certified Policy Review & Claim File Setup
Extract essential coverage terms and organize client documents the moment a client signs a Letter of Representation.
- Parsing Dec Sheets for Coverage A (Dwelling), B, C, D (ALE/Loss of Use)
- Verifying percentage vs flat deductibles (Named Storm, Hurricane, Wind/Hail)
- Dispatching PA Contracts, LOR, and Direction to Pay via DocuSign/SignNow
Xactimate Line-Item Entry & Estimate Auditing
Speed up your estimating pipeline by transcribing field scopes, room dimensions, and line items into Xactimate or Symbility.
- Entering room dimensions, ceiling heights, and opening deductions from sketches
- Transcribing price list codes (WTR, DRY, RFG, PNT, FNH, CLN, ELE)
- Side-by-side comparative audits of insurer initial estimates vs. PA scopes
Inspection Photo Labeling & Moisture Reports
Organize the mountain of photographic evidence required to prove property damage to reluctant desk adjusters.
- Renaming and organizing 100+ site photos by room, elevation, and roof slope
- Generating photo sheets with captions, arrows, and directional markers
- Compiling thermal imaging, psychrometric logs, and Matterport 3D links
Insurance Desk Adjuster Chaser Sequences
Hold insurance carriers accountable to state statutory response guidelines without spending your afternoon on hold.
- Logging calls and emails to desk adjusters for weekly status updates
- Scheduling joint re-inspections with carrier engineers and IA firms
- Tracking state-mandated claim response windows (15/30/60-day deadlines)
Sworn Proof of Loss & Document Assembly
Prepare flawless formal demand packages and manage critical notarized documents ahead of binding contractual deadlines.
- Preparing Sworn Statement in Proof of Loss forms with net claim figures
- Coordinating mobile notary appointments with property owners
- Compiling complete demand packages (LOR, Estimate, Photo Sheet, Invoices)
Appraisal Docket & Settlement Accounting
Organize evidence binders for formal appraisal proceedings, track umpire invoices, and verify settlement check allocations.
- Building side-by-side appraisal difference matrices and evidence exhibits
- Tracking carrier settlement draft disbursements and mortgage endorsements
- Calculating PA contingency fee splits, expenses, and net client distributions
Platforms & Claims Tools We Operate Daily
Our virtual assistants are already proficient in leading public adjuster CRM systems, estimating suites, aerial measurement tools, and document repositories.
Using custom systems like Filevine, Clio, Monday.com, or proprietary firm portals? We train and align your virtual assistant at zero additional billable cost.
Traditional Freelance Platforms vs. Sagedoer
See why licensed public adjusters, appraisal umpires, and property loss firms choose Sagedoer's managed infrastructure over unvetted job boards.
| Evaluation Factor | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees |
Up to 40% in hidden markups
Platform commission fees, payment processing surcharges, and costly client membership tiers. |
0% Hidden Fees
Pay strictly for hours worked. Dedicated project manager included for free. |
| Daily Team Management |
You must juggle & supervise
You waste hours checking carrier logs, re-verifying estimate transcriptions, and managing freelancers. |
Dedicated Project Manager
Acts as your single point of contact, reviewing deliverables, assigning tasks, and ensuring statutory deadlines. |
| Quality Assurance |
Hit-or-miss talent
Unvetted freelancers with zero grasp of insurance dec sheets, depreciation, RCV/ACV, or line items. |
Internally Vetted Experts
Trained specialists experienced in property claim pipelines, ClaimWizard, Xactimate transcription, and LOR filings. |
| Hiring & Deployment Speed |
Endless interviewing cycles
Spend 3-4 weeks reviewing hundreds of unvetted profiles right in the middle of storm season. |
Instant Delegation
We immediately match and assign the right claims administration specialist to your operations. |
| Billing & Invoicing |
Complex, multi-freelancer bills
Unpredictable billing cycles, conversion fees, and awkward escrow disputes. |
Simple Centralised USD Invoicing
One clean, transparent invoice based strictly on tracked productive hours worked. |
| Staff Turnover & Replacements |
Start hiring from scratch
If a freelancer quits during a post-storm surge, your claims docket grinds to a halt. |
Seamless Internal Replacements
Zero workflow disruption. Your PM documents your SOPs and transitions coverage immediately. |
Flexible Pricing For Growing Public Adjusting Firms
Scale your claims capacity during cat events without payroll burdens or recruiter retainers. Transparent, pay-as-you-go pricing with zero hidden fees.
Part-Time
Ideal for solo public adjusters or boutique practices needing policy dec scrubbing, photo labeling, and weekly carrier chaser updates.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly time-tracking logs
Full-Time
A fully dedicated claims operations assistant handling high-volume Xactimate transcription, ClaimWizard CRM updates, daily carrier chasers, and Proof of Loss tracking.
Est. $960 USD / Month (4 Weeks)
- Lowest hourly rate ($6 / hour)
- Dedicated Project Manager included for free
- Free management supervision & priority turnaround
- Zero setup, recruiting, or onboarding fees
- No monthly platform fees or lock-in contracts
- Seamless internal redundancy with zero storm downtime
Frequently Asked Questions
Realistic questions licensed public adjusters, appraisers, and first-party loss firms ask before delegating.
Scale Your Public Adjusting Practice Without Overhead
Tell us your monthly claim volume, software platform (ClaimWizard, Xactimate, TrackMyClaim), and required weekly support hours. Your Dedicated Project Manager will respond promptly.
Submit Your Claims Support Requirements
Specify your target claim volume, software tools (Xactimate, ClaimWizard, Symbility), and weekly virtual assistant hours needed.