Keep Projects On Budget & Breaking Ground While We Run Your
AIA Draw Packages, County GIS Sourcing & Investor Portals
Stop burning high-margin development hours chasing missing subcontractor lien waivers, formatting monthly bank draw schedules (AIA G702/G703), pulling county GIS parcel boundaries, and manually answering LP capital call status queries. Sagedoer provides Managed Real Estate Development Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why Real Estate Developers & Sponsors Partner With Us
Your leadership belongs in council chambers securing rezonings, negotiating construction loan credit facilities, and closing land acquisitions—not manually logging change order invoices or tracking subcontractor insurance certificates.
Construction Draw Packaging & Lien Waivers
Accelerate lender funding releases. We compile monthly construction loan draw packages (AIA G702 / G703), audit General Contractor pay apps, verify conditional and unconditional lien waivers, and reconcile bank inspector inspection reports.
Land Sourcing, GIS & Parcel Audits
Expand your land acquisition pipeline. Your VA screens potential development parcels across Reonomy, LandVision, and County GIS platforms—extracting APN data, current zoning classifications, flood zones, utility easements, and owner contact details.
Investor Relations & Capital Call Operations
Deliver institutional transparency to your LPs. We manage investor portals in Juniper Square, AppFolio Investment Management, or CrowdStreet—tracking capital commitments, drafting capital call notices, and distributing quarterly project progress decks.
Municipal Permits & Entitlement Tracking
Keep entitlement schedules on track. We liaise with municipal planning, public works, and building inspection desks—tracking permit application statuses, logging plan check corrections, and scheduling utility connection meetings.
Contractor COIs, Contracts & Change Orders
Eliminate project risk and compliance gaps. We track subcontractor Certificate of Insurance (COI) expirations, additional insured endorsements, executed trade contracts, RFIs, and change order approval logs inside Procore or Buildertrend.
Dedicated Project Manager ($0 Fee)
Zero development office micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, conducts second-tier mathematical quality reviews on draw sheets, and guarantees strict turnaround SLAs at no extra charge.
Platforms, PM Suites & Data Portals We Master
We integrate natively into your construction management suites, land sourcing databases, investor portals, and financial models.
What Your Real Estate Development VA Executes Daily
We handle the grueling documentation collation, permit tracking, draw package balancing, and investor reporting so your executive team can focus on acquisitions and project delivery.
Land Sourcing & Entitlement Due Diligence
- GIS Parcel Research: Querying county tax assessor rolls and Regrid/Reonomy for parcel acreage, zoning codes, utility connections, and ownership histories.
- Due Diligence Vault Collation: Assembling Phase I ESAs, geotechnical soil reports, ALTA/NSPS land title surveys, and utility will-serve letters in cloud folders.
- Municipal Permit Inquiries: Submitting formal public record requests, tracking planning commission hearing dates, and logging plan check correction status.
- Comparable Land Sale Logging: Pulling recent commercial land comp transactions in CoStar, computing price-per-square-foot benchmarks for underwriting.
Construction Administration & Draw Packages
- AIA G702 / G703 Draw Compilation: Reconciling schedule of values line items, retainage withholdings, soft cost invoices, and architect verification signatures.
- Lien Waiver Compliance Auditing: Collecting and verifying conditional progress waivers upon invoice receipt and unconditional waivers upon payment clearance.
- Trade Contractor COI Monitoring: Tracking insurance expiration dates, general liability endorsements, workers' comp coverage, and sending renewal notices.
- Change Order & RFI Logging: Maintaining change order logs in Procore or Buildertrend, verifying cost justifications against contingency reserves.
Investor Reporting & Debt Compliance
- Investor Portal Administration: Managing investor profile data in Juniper Square, uploading quarterly K-1 tax forms, and tracking contact changes.
- Quarterly Progress Deck Formatting: Compiling job-site progress photos, milestone schedules, budget-vs-actual summaries, and leasing update slides.
- Lender Compliance Deliverables: Coordinating monthly rent rolls, operating statements, and interest reserve draw certificates for senior construction lenders.
- Capital Call Tracking: Logging LP capital contributions, issuing payment receipts, and cross-checking committed equity allocations against pro-forma models.
A Frictionless 4-Step Process
From onboarding your active project pipeline and software tools to autonomous daily execution with zero management overhead.
Submit Requirements
Share your project types (multi-family, residential, commercial, industrial), active pipeline volume, software stack (Procore, Juniper Square, Bluebeam), and administrative backlog.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your draw requirements and SOPs, signs comprehensive bilateral NDAs, and tailors your onboarding roadmap.
Expert Execution
Delegate draw packages, lien waiver audits, GIS parcel research, and LP progress reports. Your dedicated PM monitors quality, precision, and delivery speed.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's continuous supervision and QA reviews are completely free.
Traditional Freelance Portals vs. Sagedoer
Why real estate developers, commercial builders, and syndication sponsors choose our managed model over unvetted solo contractors.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | Developers must personally train, supervise, and inspect solo contractors while managing active jobsites | Dedicated Project Manager acts as your single point of contact |
| Real Estate Development Literacy | Generic VAs unaware of AIA G702 draws, lien waivers, retainage, zoning overlays, or parcel APNs | Internally vetted talent trained in development administration, construction draws, and investor portals |
| Hiring & Deployment Speed | Weeks lost screening resumes while construction draw deadlines and land escrow windows expire | Rapid deployment. Matched with an experienced VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right before a monthly bank draw submission | Seamless internal bench backup coverage with zero administrative halt |
Simple, Predictable Hourly Pricing
No lock-in contracts or agency placement commissions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Real Estate Developers & Sponsors Say
Real experiences from multi-family sponsors, residential homebuilders, and commercial development principals.
"We have 3 multi-family projects under construction with over $42M in total development costs. Compiling monthly AIA G702/G703 draw packages and chasing 35 subcontractor lien waivers used to steal 20 hours a month. Our Sagedoer VA executes the entire draw package with zero lender kickbacks."
"Land acquisition moves fast. Our VA pulls county GIS data, verifies zoning overlay limits, identifies APN ownership records in Reonomy, and updates our pipeline tracker before our Monday acquisitions committee meets. Our pipeline velocity doubled."
"The dedicated Project Manager is phenomenal. When our senior construction lender requested updated contractor insurance certificates (COIs) and change order backup within 24 hours, our PM coordinated the whole packet seamlessly. Sagedoer is an essential asset."
"Hiring a full-time in-house project coordinator in Miami would have cost $70,000+ plus payroll taxes. At $6/hour for full-time support, Sagedoer manages our Juniper Square investor portal, monthly construction reports, and RFI tracking effortlessly."
"We have 3 multi-family projects under construction with over $42M in total development costs. Compiling monthly AIA G702/G703 draw packages and chasing 35 subcontractor lien waivers used to steal 20 hours a month. Our Sagedoer VA executes the entire draw package with zero lender kickbacks."
"Land acquisition moves fast. Our VA pulls county GIS data, verifies zoning overlay limits, identifies APN ownership records in Reonomy, and updates our pipeline tracker before our Monday acquisitions committee meets. Our pipeline velocity doubled."
Questions Real Estate Developers Ask
Direct, realistic answers addressing construction draw management, zoning research, software access, and investor data privacy.
Deploy Your Real Estate Development VA in 24-48 Hours
Submit your development project backlog below or connect directly to review your upcoming construction draws, land screening, and investor reporting pipeline.