Close More Units, Show More Homes,
Without The 70-Hour Admin Grind.
Offload MLS data input, ShowingTime tour logistics, CRM speed-to-lead qualification in Follow Up Boss & kvCORE, Cloud CMA listing packs, Dotloop/SkySlope contract paperwork, and open house marketing. Supervised by a Dedicated Project Manager for free. Pay strictly for productive hours worked ($6–$7/hr).
Realtor Production Operations Desk
Supervised by Free Project Manager
Lead Ingestion & Speed-To-Lead Routing
Syncing Zillow, Realtor.com & Facebook leads into Follow Up Boss / kvCORE, checking pre-approvals, tagging buyer criteria, and triggering drip campaigns.
Showing Route Planning & MLS Prep
Booking 5-home tour sequences via ShowingTime, pulling property tax records, drafting Matrix/Paragon draft listings, and generating Cloud CMA packets.
Transaction & Marketing Support
Organizing Dotloop/SkySlope folders, chasing missing seller disclosures, staging Canva Just Listed social posts, and collecting 5-star Google reviews post-closing.
Trusted By Solo Rainmakers, Mega Team Leaders & Top 1% Realtors
"Before Sagedoer, my evenings were lost to entering listings into Bright MLS, uploading photos in specific sequences, and building Cloud CMA decks. My dedicated VA takes my raw notes and has the complete listing kit, social graphics, and ShowingTime rules ready by morning. I picked up 6 extra listings this quarter."
"We generate 300+ leads monthly across Zillow Premier Agent and Google PPC. Our Sagedoer VA scrubs every incoming lead in Follow Up Boss, vets financing pre-approvals, assigns them to buyer agents, and organizes showing routes. The free Project Manager keeps daily SLAs tighter than any in-house admin we've hired."
"Managing paperwork across Dotloop and SkySlope used to keep me up past midnight. Sagedoer matched me with a VA who understands purchase agreements, escrow deposit receipts, inspection contingency dates, and title commitments. Nothing slips through the cracks."
"Having a full-time marketing and operations coordinator at $6/hr has completely transformed my quality of life. From open house sign-in prep to monthly neighborhood market updates and past-client anniversary gifts, everything gets executed flawlessly."
"Before Sagedoer, my evenings were lost to entering listings into Bright MLS, uploading photos in specific sequences, and building Cloud CMA decks. My dedicated VA takes my raw notes and has the complete listing kit, social graphics, and ShowingTime rules ready by morning. I picked up 6 extra listings this quarter."
"We generate 300+ leads monthly across Zillow Premier Agent and Google PPC. Our Sagedoer VA scrubs every incoming lead in Follow Up Boss, vets financing pre-approvals, assigns them to buyer agents, and organizes showing routes. The free Project Manager keeps daily SLAs tighter than any in-house admin we've hired."
How Sagedoer Powers Your Real Estate Business
Stop sacrificing showing appointments and listing presentations to handle paperwork and CRM data entry. Our battle-tested 4-phase workflow keeps your pipeline moving 24/7.
Submit Requirements
Share your specific business needs: your local MLS board (Matrix/Paragon), CRM system (Follow Up Boss/kvCORE), transaction suite (Dotloop/SkySlope), and typical weekly volume.
Finalise the Deal
Your dedicated project manager connects with you to review your goals, outline communication protocols, set standard response SLAs, and configure secure 1Password tool access.
Expert Execution
Your project manager oversees daily operations—verifying MLS listing drafts, tracking ShowingTime requests, auditing buyer CRM pipeline tags, and proofing social listing flyers.
Pay Only for Output
We log and charge solely for the virtual assistant's actual working time. Your dedicated project manager's continuous oversight and backup coverage are 100% free.
Have new listings going live this week or an overwhelmed buyer pipeline?
Deploy a real estate trained virtual assistant to your production desk within 24 to 48 hours.
Full-Spectrum Operational & Administrative Support for Agents
Our specialized real estate virtual assistants handle the demanding day-to-day administrative tasks so you can focus on negotiations, listing appointments, and building client relationships.
Speed-to-Lead & CRM Database Care
Ensure zero lead leakage from portals or paid ads. Your VA immediately ingests, tags, and nurtures buyer and seller prospects inside your CRM.
- Rapid lead qualification & tagging in Follow Up Boss, kvCORE, or Lofty
- Deploying automated SMS/email action plans & smart drip sequences
- Scrubbing old database contacts, updating missing phone numbers & emails
MLS Listing Coordination & Media
Take listings from signed agreement to active on market without spending 3 hours wrestling with photo uploads, remarks, and tax record verifications.
- Drafting complete listings in Matrix, Paragon, Bright MLS, or FMLS
- Ordering real estate photography, drone b-roll, 3D tours & virtual staging
- Uploading room dimensions, HOA documents, disclosures, and tax records
Showing Logistics & Buyer Tour Itineraries
Eliminate phone tag with listing agents. Your VA books showing windows, coordinates lockbox codes, and maps out efficient driving itineraries.
- Scheduling appointments via ShowingTime, BrokerBay, or SentriKey
- Generating multi-property buyer tour packets with MLS sheets & comps
- Collecting showing feedback from touring agents on your listings
CMA Preparation & Listing Decks
Arrive at listing appointments fully armed with detailed comparative market analyses, neighborhood sold trends, and branded seller marketing presentations.
- Pulling active, pending, and sold comparables on Cloud CMA & RPR
- Calculating average price/sqft, days on market (DOM), and list-to-sale ratios
- Customizing branded Canva presentation booklets tailored to the seller
Transaction File Management & Compliance
Assist your contract-to-close workflow by keeping buyer/seller files strictly compliant with state real estate commission and brokerage rules.
- Creating and organizing transaction files in Dotloop, SkySlope, or DocuSign
- Tracking earnest money deposit receipts & inspection contingency dates
- Auditing signature lines on seller disclosure notices, lead-based paint & HOA forms
Open House Kits, Postcards & Reviews
Turn every listing into 2–3 new future clients with consistent marketing collateral, digital open house sign-in sheets, and closing review outreach.
- Designing Just Listed/Just Sold postcards via Corefact or Canva
- Setting up Spacio/Curb Hero open house iPad sign-in and visitor follow-up
- Dispatching post-close Google Review and Zillow testimonial requests
Platforms & Tools Our Realtor VAs Operate Daily
Our virtual assistants possess verified, hands-on experience across the leading CRMs, MLS systems, transaction suites, and marketing tools used by top producers.
Using Brivity, LionDesk, Mojo Dialer, Mailchimp, BoxBrownie, or specific regional MLS boards? We train and configure your virtual assistant to your exact tech stack at zero additional cost.
Generic Freelance Platforms vs. Sagedoer
See why top producing Realtors, team leaders, and brokers choose Sagedoer’s managed operational framework over unvetted generic freelancers.
| Evaluation Factor | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees |
Up to 40% hidden markups
Subscription fees, contract buyout penalties, currency conversion add-ons, and payment processing cuts. |
0% Hidden Fees
Pay strictly for hours worked. Dedicated project manager included for free. |
| Daily Team Management |
You must supervise & micromanage
You waste hours checking timesheets, training on MLS quirks, and following up on basic daily tasks. |
Dedicated Project Manager
Acts as your single point of contact, ensuring tasks are prioritized, proofed, and delivered on time. |
| Quality Assurance |
Hit-or-miss freelancers
Contractors with unverified resumes who do not understand escrow, earnest money, or MLS guidelines. |
Internally Vetted Specialists
Trained real estate virtual assistants experienced in Follow Up Boss, kvCORE, Dotloop, and MLS boards. |
| Hiring & Deployment Speed |
Weeks of interviewing & screening
Dozens of candidate interviews while your active listing deadlines and buyer follow-ups pile up. |
Instant Delegation
We match and deploy a trained real estate assistant ready to take work off your plate in 24 to 48 hours. |
| Billing & Invoicing |
Complex, fragmented billing
Multiple invoices, erratic hourly creep, and international transaction surcharges. |
Simple Centralised USD Invoicing
One clean, transparent weekly invoice based exclusively on productive hours worked. |
| Staff Turnover & Replacements |
Start over from square one
If a freelancer quits during a busy spring market, your deals and buyer follow-ups suffer immediately. |
Seamless Internal Replacements
Zero downtime. Your PM documents your exact SOPs and steps in with trained backup immediately. |
Simple, Transparent Pay-As-You-Go Pricing
Scale your real estate production without payroll taxes, health insurance overhead, or desk fees. Pay strictly for productive hours worked with zero lock-in contracts.
Part-Time
Ideal for active solo agents needing 4 hours a day to handle MLS listing uploads, ShowingTime requests, CRM lead cleanup, and marketing graphics.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly time-tracking logs
Full-Time
A dedicated real estate operations assistant managing your entire day: speed-to-lead triage, MLS updates, Dotloop compliance, CMA builds, and client concierge.
Est. $960 USD / Month (4 Weeks)
- Lowest hourly rate ($6 / hour)
- Dedicated Project Manager included for free
- Free management supervision & priority turnaround
- Zero setup, recruiting, or onboarding fees
- No monthly platform fees or lock-in contracts
- Seamless internal redundancy with zero deal interruptions
Frequently Asked Questions
Realistic questions Realtors, associate brokers, and team leaders ask before hiring a managed virtual assistant.
Reclaim 20+ Hours Every Week & Double Your Closings
Tell us about your transaction volume, primary CRM (Follow Up Boss, kvCORE, Lofty), local MLS system, and administrative bottlenecks. Your Dedicated Project Manager will respond promptly with a customized delegation plan.
Submit Your Real Estate Support Requirements
Specify your current transaction volume, primary CRM (Follow Up Boss, kvCORE, Lofty), local MLS system, and required weekly assistant hours.