Inspire Your People & Elevate Retention While We Run Your
Awardco Feeds, Milestone Audits, Swag & Payroll Tax Logs
Stop burning high-leverage strategic HR hours cross-referencing Workday anniversary dates, manually reconciling points budgets across Bonusly or Awardco, auditing non-cash taxable fringe benefit imports, and hunting down international swag shipments. Sagedoer provides Managed Recognition Program Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why People Experience Leads & Total Rewards Teams Partner With Us
Your leadership belongs in strategy—designing retention incentives, aligning recognition to core organizational values, and presenting executive culture metrics—not re-entering points allowances into spreadsheets or chasing missing parcel addresses.
Service Anniversaries & Milestone Tracking
Eliminate missed tenure milestones. We synchronize employee start dates across Workday, BambooHR, or Rippling, schedule personalized leadership e-cards, coordinate tenure gift drops, and prepare monthly milestone digests for all-hands meetings.
Points Budget Allocation & Balance Auditing
Keep your program financially sound. Your VA disburses monthly manager points allowances inside Awardco, Bonusly, or Workhuman, audits unredeemed wallet balances, and flags inactive departmental budgets to prevent financial breakage.
Swag, Gift Boxes & Snappy Logistics
Ensure seamless global reward delivery. We manage Snappy gift campaign setups, validate remote employee shipping addresses, liaise with custom swag vendors, track international customs clearance, and resolve transit delays.
Payroll Taxability & Gross-Up Reporting
Maintain strict IRS fringe benefit compliance. We extract monthly points redemption logs, map cash-equivalent awards against taxable employee records, compute gross-up estimates, and prepare ready-to-import CSV files for your payroll team.
Feed Moderation & Slack/Teams Channels
Keep company feeds engaging, positive, and on-brand. We moderate recognition streams in Slack and Microsoft Teams, tag recognized behaviors against organizational core values, and compile monthly shoutout highlights for internal newsletters.
Dedicated Project Manager ($0 Fee)
Zero team micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, conducts random data audits on payroll files and gift deliveries, and guarantees next-business-day turnaround SLAs at no extra charge.
Platforms, HRIS Suites & Communication Portals We Master
We integrate natively into your recognition software, HRIS databases, chat channels, and design tools.
What Your Recognition VA Executes Daily
We handle the grueling roster syncing, points auditing, taxability logs, and swag shipping so you can focus on building a world-class workplace culture.
Milestone Ops & Feed Curation
- Anniversary Roster Auditing: Pulling weekly tenure data from HRIS systems (Workday, BambooHR), identifying upcoming 1, 3, 5, 10+ year milestones, and alerting department heads.
- Custom e-Card & Banner Design: Creating branded graphic cards and animated milestone banners in Canva to celebrate birthdays, promotions, and peer shoutouts.
- Recognition Feed Moderation: Reviewing public shoutout boards in Bonusly/Slack, tagging core competencies, filtering inappropriate content, and boosting executive participation.
- Quarterly Nomination Tallying: Collecting peer and leadership nominations for "Employee of the Quarter" or "Core Value Champion" awards and compiling scoring sheets.
Points, Budgets & Tax Compliance
- Monthly Allowance Allocations: Re-loading department manager points balances on the 1st of every month according to pre-approved headcount budgets.
- Taxable Fringe Benefit Audits: Extracting itemized redemption reports, identifying cash-equivalent rewards (gift cards/prepaid cards), and generating payroll tax deduction files.
- Budget Burn & Expiration Alerts: Monitoring departmental budget utilization rates, warning managers before unused quarterly points expire, and reallocating surplus funds.
- Terminated Employee Wallet Scrub: Reconciling departing employee accounts, reclaiming unvested reward points, and deactivating platform access upon offboarding.
Swag, Gift Boxes & Vendor Logistics
- Snappy & Custom Gift Drops: Configuring automated milestone gift collections, monitoring claim rates, and nudging employees who haven't selected their gifts.
- Global Shipping & Customs Tracking: Verifying residential addresses for distributed remote teams, tracking international packages, and troubleshooting customs duties.
- Inventory & Swag Closet Management: Tracking branded swag stock levels (jackets, tumblers, pins, plaques) and coordinating reorders with promotional merchandise vendors.
- Program Adoption Metrics: Calculating program participation rates, active sender percentages, and correlating recognition metrics with annual Culture Amp eNPS surveys.
A Frictionless 4-Step Process
From onboarding your recognition platforms and HRIS systems to autonomous daily culture execution with zero management overhead.
Submit Requirements
Share your recognition platform (Awardco, Bonusly, Workhuman), HRIS stack, company headcount, reward budget tiers, and current admin backlog.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your program SOPs, signs comprehensive bilateral NDAs, and tailors your onboarding roadmap.
Expert Execution
Delegate milestone audits, points allocation, feed moderation, and swag fulfillment. Your dedicated PM monitors speed, accuracy, and compliance.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's daily supervision and QA reviews are completely free.
Traditional Freelance Portals vs. Sagedoer
Why People Experience directors, Total Rewards leaders, and enterprise HR operations teams choose our managed model over unvetted solo freelancers.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | HR leaders must personally train, supervise, and inspect solo contractors between meetings | Dedicated Project Manager acts as your single point of contact |
| People Ops & Recognition Literacy | Generic VAs unaware of fringe benefit tax gross-ups, Awardco points, or milestone calendars | Internally vetted talent trained in employee engagement platforms and reward logistics |
| Hiring & Deployment Speed | Weeks lost screening resumes while service milestones and annual anniversary dates pass unnoticed | Rapid deployment. Matched with an experienced VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right before annual awards season | Seamless internal bench backup coverage with zero program downtime |
Simple, Predictable Hourly Pricing
No lock-in contracts or agency placement commissions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What People Experience Leaders & Total Rewards Directors Say
Real experiences from recognition program managers, employee engagement directors, and culture leads.
"We have 1,400 global employees on Awardco. Reconciling monthly taxable point redemptions for our payroll team across 4 global subsidiaries used to eat up two full days every month. Our Sagedoer VA handles the entire gross-up calculation and tenure tracking flawlessly."
"Our Bonusly feed in Slack had become noisy, and managers were forgetting to award their monthly budgets. Our VA moderates the feed daily, tags company core values, nudges managers before allowances expire, and designs custom Canva celebration cards."
"The dedicated Project Manager is phenomenal. When we launched our 10-year anniversary bespoke swag boxes, our PM coordinated address verification across 12 countries, tracked customs clearances, and ensured every box arrived on the exact anniversary date."
"Hiring a full-time recognition program coordinator in London would cost £55,000+ plus National Insurance. At $6/hour for full-time support, Sagedoer manages our Workhuman feed, Snappy campaigns, and annual culture awards with zero drama."
"We have 1,400 global employees on Awardco. Reconciling monthly taxable point redemptions for our payroll team across 4 global subsidiaries used to eat up two full days every month. Our Sagedoer VA handles the entire gross-up calculation and tenure tracking flawlessly."
"Our Bonusly feed in Slack had become noisy, and managers were forgetting to award their monthly budgets. Our VA moderates the feed daily, tags company core values, nudges managers before allowances expire, and designs custom Canva celebration cards."
Questions Recognition Program Managers Ask
Direct, realistic answers addressing reward taxability, platform integrations, global shipping, and employee data confidentiality.
Deploy Your Recognition Program VA in 24-48 Hours
Submit your program needs below or connect directly to review your upcoming milestone calendar, points audits, and reward operations.