Hire Dedicated Record Label
Virtual Assistants Without Management Overhead.
Keep your ears tuned to scouting talent, developing artist careers, and closing high-yield publishing deals. Deploy dedicated Record Label Virtual Assistants who handle DSP ingestion (The Orchard, FUGA, DistroKid), ISRC/UPC metadata registration, royalty accounting statements (Curve, Infinite Catalog), SoundExchange & MLC rights filings, DISCO.ac sync cataloging, and Spotify editorial pitching—supervised by an internal Senior Project Manager at zero extra cost. You only pay for active working hours.
Continuous Release & Royalty Engine
DSP Ingestion & DDEX Release Delivery
Loads 24-bit WAVs, embeds ISRC/UPC tags, verifies songwriting credits, and schedules waterfall drops across global streaming platforms.
Royalty Accounting & Split Sheet Reconciliations
Ingests monthly streaming CSVs, computes master and mechanical deductions in Curve or Infinite Catalog, and drafts artist payout statements.
SoundExchange, MLC & PRO Administration
Registers sound recordings with SoundExchange, registers composition splits with The MLC, and audits ASCAP/BMI work entries.
Free Dedicated Project Manager Oversight
Your dedicated PM acts as your single point of contact, ensuring delivery deadlines, metadata compliance, and zero catalog clerical errors.
Pre-Trained in Industry-Leading Music Platforms
Our virtual assistants carry day-to-day proficiency across major B2B music distributors, royalty engines, sync vaults, and rights registries.
What Your Record Label VA Handles Daily
From formatting 24-bit audio deliveries to compiling royalty run sheets and chasing producer split signatures, our VAs tackle label administration so you can focus on building legendary artists.
DSP Ingestion & Metadata Delivery
Prepares release files for delivery through The Orchard, FUGA, Label Engine, or DistroKid. Generates compliant ISRC and UPC codes, verifies explicit tags, and uploads 24-bit lossless WAV masters and square 3000x3000px artwork.
- Linking exact legal songwriter, composer & producer credits
- Scheduling global Friday 12:00 AM local release clocks
- Setting up waterfall single-to-album release rollouts
Royalty Accounting & Split Calculations
Ingests multi-million row DSP reporting files (Spotify, Apple Music, TikTok, YouTube Content ID). Runs calculations inside Curve Royalty Systems or Infinite Catalog, auditing recoupable recording costs and publishing splits.
- Matching signed split sheets to registered track allocations
- Deducting master distribution fees and mastering advances
- Generating transparent, exportable artist PDF royalty statements
SoundExchange, MLC & PRO Filings
Secures every dollar of black-box statutory royalties. Registers masters with SoundExchange (neighboring rights), registers mechanicals with The MLC / Harry Fox Agency, and confirms publishing works with ASCAP, BMI, SESAC, or PRS.
- Resolving ISRCs and ISWCs conflicts on PRO databases
- Filing Letter of Direction (LOD) for featured producer royalties
- Auditing international neighboring rights collections
Sync Tagging & DISCO.ac Library
Organizes your master sync catalog inside DISCO.ac. Tags tracks with BPM, musical key, mood, genre, vocal gender, lyrical themes, and clearance contacts (e.g., "100% Master / 100% Pub pre-cleared" or co-pub contacts).
- Uploading instrumental, clean, acapella & TV mix stems
- Creating pitch playlists for film, TV, and gaming music supervisors
- Tracking stream and download metrics on pitch links
Release Marketing & DSP Pitching
Submits comprehensive Spotify for Artists and Apple Music for Artists editorial pitch forms 3+ weeks prior to release. Generates Pre-Save SmartURLs in Linkfire/Feature.fm, and schedules TikTok/Instagram audio stubs.
- Formatting artist bios, marketing drivers, and mood keywords
- Uploading 9:16 vertical video Canvases for Spotify playback
- Tracking chart and playlist placements via Chartmetric
A&R Triage, D2C Vinyl & Merch Logistics
Screens unsolicited and solicited demo inboxes, tagging exceptional demos into listening queues. Coordinates manufacturing schedules for vinyl pressing plants, Bandcamp pre-orders, and Shopify tour merch inventory.
- Logging demo links, social metrics & sound profile tags
- Tracking vinyl test pressing delivery & lacquers
- Fulfilling customer orders and digital download codes
Unmanaged Freelancers vs. SageDoer Record Label Model
In the music business, a flawed ISRC code, late DSP delivery, or missed split sheet leads to lost royalties and copyright legal battles. Here is why label owners choose SageDoer.
| Operational Metric | Traditional Freelance Platforms |
SageDoer Managed Model
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden platform markups, escrow cuts, and retainers | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | Label head must personally micromanage, audit metadata, and check cue sheets | Dedicated Project Manager acts as your single point of contact (Free) |
| Music Business & Metadata Competency | Generic VAs unfamiliar with ISRCs, PRO splits, DSP cutoffs, or Curve Accounting | Internally vetted specialists trained in music industry workflows & DSPs |
| Hiring & Deployment Speed | Weeks wasted reviewing resumes, testing music copyright knowledge, and trials | Instant delegation. Pre-vetted specialist assigned within 24-48 hours. |
| Billing & Invoicing | Fragmented contractor invoices with fluctuating international conversion fees | Simple, unified, centralised USD invoicing |
| Staff Turnover & Absence | Work halts; Friday album releases miss ingest cutoffs and artists get furious | Seamless internal backup coverage with zero catalog release downtime |
How We Deliver Results in 4 Simple Phases
Connect your release schedule, distributor account, and catalog folders. Our fully managed team coordinates the rest.
Submit Requirements
Share your label's active artist roster, release frequency, distributor platform (The Orchard, FUGA, DistroKid), and accounting tools. Reach out via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Hire Your Dedicated Record Label VA
Zero setup charges, zero royalties or publishing cuts, and free dedicated Project Manager supervision included in every plan.
20 Hours Per Week • Est. $560 USD / Month (4 Weeks)
Ideal for independent imprint founders, vinyl labels, and boutique catalogs releasing 1-3 singles or EPs per month needing metadata ingestion, rights filings, and sync tagging.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- DISCO.ac, SoundExchange, Curve & DSP delivery
40 Hours Per Week • Est. $960 USD / Month (4 Weeks)
For scaling record labels, artist management collectives, and multi-imprint music distribution companies managing high-frequency release calendars working 8 hours/day.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid backup replacement coverage
What Record Label Owners Say
"Delivering 40 releases a year through FUGA and calculating monthly mechanical splits in Curve was burying our small team. Our SageDoer VA manages our complete ingestion pipeline, registers every ISRC with SoundExchange and The MLC, and cut our quarterly statement generation time by 80%."
Julian Reynolds
Founder & Label Head, Astral Soundworks (London)
"The free dedicated Project Manager is invaluable. When our primary catalog assistant had scheduled leave during a multi-single waterfall release for our flagship artist, our PM stepped in with a trained backup who pitched Spotify editorial and delivered Linkfire SmartURLs without missing a beat."
Sloane Mercer
Operations Director, Neon Wave Recordings (Los Angeles)
"Our sync catalog in DISCO.ac was messy and missing split percentages. Our assistant tagged 800+ tracks with BPM, key, mood, and verified co-publisher clearances. Music supervisors actually comment on how fast and professional our pitch links are now."
Derek Chen
Sync & Master Catalog Lead, Horizon Music Group (New York)
"At $6/hr with zero master percentage cuts or agency retainers, SageDoer freed up 25+ hours of my week. I used to stay up until 2 AM manually reconciling DistroKid split payouts. Now I wake up with clean reports ready for our CPA."
Marcus Holbrook
Owner, Velvet Groove Imprint (Nashville)
"Delivering 40 releases a year through FUGA and calculating monthly mechanical splits in Curve was burying our small team. Our SageDoer VA manages our complete ingestion pipeline, registers every ISRC with SoundExchange and The MLC, and cut our quarterly statement generation time by 80%."
Julian Reynolds
Founder & Label Head, Astral Soundworks (London)
"The free dedicated Project Manager is invaluable. When our primary catalog assistant had scheduled leave during a multi-single waterfall release for our flagship artist, our PM stepped in with a trained backup who pitched Spotify editorial and delivered Linkfire SmartURLs without missing a beat."
Sloane Mercer
Operations Director, Neon Wave Recordings (Los Angeles)
Frequently Asked Questions
Authentic answers about master asset confidentiality, split sheet compliance, distributor integrations, and operational continuity.
How do you protect unreleased master audio WAVs, artist contracts, and trade secrets?
Can the VA calculate complex producer recoupables, mechanical royalties, and artist split statements?
How does the VA ensure releases meet DSP lead times and Spotify editorial pitch deadlines?
What happens if my assigned assistant is unavailable right before a critical Friday release?
Do you charge master points, publishing cuts, sync finders' fees, or platform percentage markups?
Ready to Accelerate Your Label Releases & Reclaim 20+ Hours Every Week?
Schedule a 30-minute discovery consultation with Samrat Pal or send your label operations requirements below. We will match you with a vetted Record Label Owner Virtual Assistant and begin onboarding immediately.
Tell Us Your Record Label Support Needs
Our dedicated Project Manager will respond within 2 hours with candidate matches and catalog operational roadmaps.