Make More Placements.
Offload Resume Sourcing, ATS & Scheduling.
Stop losing 25+ billable billing hours every week building complex Boolean strings on LinkedIn Recruiter, parsing resumes into Bullhorn or Greenhouse, screening passive candidates, chasing reference checks, and juggling interview timezones. Sagedoer provides vetted, staffing-trained Virtual Assistants overseen by a Free Dedicated Project Manager.
Active Requisition Pipeline
Active Sourcing & Boolean Building
Scouring LinkedIn Recruiter, GitHub, and Indeed Resume with targeted Boolean parameters, generating 60+ qualified profiles per shift.
ATS Triage & Data Formatting
Parsing resumes into Bullhorn, Greenhouse, or Lever, stripping candidate contact data for blinded client submissions, and removing duplicates.
Interview Loops & Reference Checks
Coordinating hiring manager availability across timezones, sending interview prep packets, and collecting verbal reference verifications.
25+ Hrs
Saved Per Recruiter / Week
3x More
Qualified Candidates Submitted
0%
Placement Splits or Commissions
Up to 70%
Agency Operational Cost Reduction
What Your Sagedoer Recruitment VA Manages Daily
Closing high-fee client mandates and interviewing executive candidates drive agency billings; spending 30 hours a week clicking through LinkedIn profiles, formatting resumes, and rescheduling calendar slots kills recruiter billing momentum. Our VAs take complete ownership of your back-office talent engine:
Boolean Sourcing & Passive Talent Discovery
Fill your job requisitions with passive superstars. We build tight Boolean strings and extract verified contact data.
- Building targeted Boolean queries across LinkedIn Recruiter, Indeed, and SeekOut
- Sourcing niche profiles from GitHub, StackOverflow, Dribbble, and industry lists
- Enriching verified direct-dial phone numbers and personal emails via ContactOut & Apollo
Resume Formatting & Submittal Deck Prep
Present flawless candidate profiles to hiring managers. We standardize CVs under your agency's branded layout.
- Reformatting raw candidate resumes into your agency's branded Word/PDF templates
- Redacting direct candidate contact details for blind client submissions
- Writing executive candidate summary sheets highlighting skills, salary targets & notice periods
ATS Hygiene & Candidate Record Management
Transform your ATS into a high-ROI asset. We eliminate duplicates, update job stages, and maintain clean talent records.
- Parsing candidate documents and updating records in Bullhorn, Greenhouse, or Lever
- Merging duplicate candidate records and standardizing skill/industry taxonomy tags
- Moving applicants through recruiting pipeline stages to ensure accurate reporting
Interview Scheduling & Loop Coordination
Eliminate scheduling ping-pong. We coordinate multi-stage interview panels across differing timezones seamlessly.
- Aligning client hiring manager availability with candidate schedules
- Generating Zoom/Teams links, calendar invites, and pre-interview candidate prep kits
- Promptly managing reschedules, cancellations, and calendar adjustments
Initial Candidate Pre-Screening & Outreach
Warm up qualified candidates before recruiters pick up the phone. We run personalized outreach campaigns at scale.
- Executing targeted InMail sequences and cold email cadences in Gem or SourceWhale
- Pre-qualifying candidates on compensation expectations, visa status, and availability
- Booking qualified candidates directly onto your senior recruiters' Calendly links
Reference Checks & Onboarding Compliance
Close the final placement loop with zero delays. We coordinate reference calls, background check portals, and contracts.
- Sending and collecting candidate professional reference questionnaires
- Initiating and monitoring background verification checks in Checkr or Sterling
- Tracking right-to-work / I-9 documents and client fee agreement countersignatures
ATS, CRM & Sourcing Software We Navigate Daily
Zero training lag. Our virtual assistants plug directly into your agency management systems, sourcing accounts, and interview suites.
How It Works: In 4 Simple Phases
No headhunter retainers, no recruiter placement fees, and zero operational onboarding friction. Your recruitment support pipeline is supervised by a Dedicated Project Manager from day one.
Submit Requirements
Share your agency profile: recruiting specializations (Tech, Healthcare, Finance, Executive), active ATS/CRM software, weekly candidate volume, and bottleneck tasks via Email, WhatsApp, or Contact Form.
Finalise the Deal
Our dedicated project manager connects promptly with you to audit your candidate qualification guidelines, configure role-based ATS seats, align branded resume templates, and establish daily sourcing quotas.
Expert Execution
Your project manager directly supervises daily Boolean sourcing, audits parsed ATS records, spot-checks candidate pre-screening responses, coordinates interview loops, and ensures pristine execution.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual productive research, sourcing, and administrative desk hours. Your dedicated project manager's supervision, onboarding, and QA are 100% free.
Domestic Resourcers vs. Sagedoer Managed Recruitment VAs
Why boutique recruitment agencies, executive search partners, and high-volume staffing firms choose Sagedoer over expensive local resourcers and unverified freelance marketplaces.
| Evaluation Metric | Domestic Resourcers & Freelance Portals | The Sagedoer Advantage |
|---|---|---|
| Hourly Rates & Markups | $30–$55/hr domestic recruitment coordinators or volatile platform commission markups. | Predictable rates from $6/hr with 0% hidden markups or placement fee cuts. |
| Operational Supervision | Agency principal must review every Boolean string, format resumes, and micromanage data entry. | Dedicated Project Manager acts as your single point of contact and QA gatekeeper. |
| Client Mandate & Talent Confidentiality | Unvetted gig workers with zero signed NDAs who can poach talent or leak confidential client roles. | Strict contractual NDAs, encrypted password vaults, and least-privilege cloud isolation. |
| Deployment Speed | Weeks lost screening candidates and training someone on your specific ATS from scratch. | Rapid deployment in 24–48 hours with pre-screened talent sourcing assistants. |
| Invoicing & Time Transparency | Multiple invoices, messy time logs, and billing friction during crunch hiring cycles. | Consolidated weekly USD invoicing with verified task-level activity logs. |
| Turnover & Pipeline Continuity | A freelancer suddenly vanishes mid-search, leaving critical executive candidate lists abandoned. | Immediate bench backup with clear SOP documentation to keep requisitions filled. |
Simple, Predictable Hourly Rates
No long-term contracts, no placement fee splits, and zero hidden platform overhead. Dedicated Project Manager supervision is included 100% free.
Part-Time Recruitment VA
Est. $560 USD / Month (4 Weeks)
Full-Time Dedicated
Est. $960 USD / Month (4 Weeks)
What Recruitment Principals Say About Sagedoer
Real feedback from staffing agency founders, executive search partners, and headhunters
"Before Sagedoer, our top billing consultants were wasting half their day formatting candidate CVs and searching LinkedIn Recruiter. Our Sagedoer sourcing VA builds talent maps and screens candidate compensation before we ever pick up the phone."
Graham Ward
Managing Director, Apex Tech Talent, London UK
"Having a Dedicated Project Manager oversee our Bullhorn database cleanup, check resume formatting accuracy, and coordinate multi-panel Zoom loops without charging supervision fees is unmatched. At $6/hr, our placement throughput doubled."
Stephanie Lawson
Principal Partner, MedSearch Associates, Chicago IL
"We run a high-volume finance and accounting staffing desk. Sagedoer's assistant manages our InMail cadences in Gem, checks employment references, and coordinates background verifications on Checkr with zero friction."
Ryan Callahan
Founding Partner, Beacon Hill Search, Boston MA
"Before Sagedoer, our top billing consultants were wasting half their day formatting candidate CVs and searching LinkedIn Recruiter. Our Sagedoer sourcing VA builds talent maps and screens candidate compensation before we ever pick up the phone."
Graham Ward
Managing Director, Apex Tech Talent, London UK
"Having a Dedicated Project Manager oversee our Bullhorn database cleanup, check resume formatting accuracy, and coordinate multi-panel Zoom loops without charging supervision fees is unmatched. At $6/hr, our placement throughput doubled."
Stephanie Lawson
Principal Partner, MedSearch Associates, Chicago IL
Frequently Asked Questions About Recruitment Agency VAs
Specific operational details on Boolean sourcing, ATS security, candidate data protection, and interview coordination workflows.
Can the VA build customized Boolean search strings across multiple platforms?
Yes. Our sourcing assistants are trained in advanced Boolean syntax (AND, OR, NOT, quotation operators, proximity modifiers, and site: x-ray searches). They source candidates across LinkedIn Recruiter, Indeed Resume, SeekOut, GitHub repositories, Google X-ray, and specialized industry databases according to your exact job requisition criteria and target company lists.
How does the assistant access our Bullhorn, Greenhouse, or LinkedIn Recruiter seats securely?
We adhere strictly to zero-trust operational protocols. You create a secondary, scoped sub-user account within your ATS (Bullhorn, Greenhouse, Lever, Workable) and sourcing platforms. Logins and two-factor authentication tokens are handled securely via enterprise password managers (1Password/Bitwarden). Master administrative rights and agency bank accounts are never requested.
Can the VA handle candidate pre-screening and schedule interviews across timezones?
Yes. Following your written candidate screening criteria, your VA engages inbound applicants or passive prospects via email, InMail, or SMS to verify basic fit: compensation expectations, notice periods, remote vs hybrid willingness, and work authorization. Once pre-qualified, they coordinate candidate and client hiring manager availability across multiple timezones using Calendly or GoodTime.
How do you protect client mandates, confidential searches, and proprietary talent pools?
All Sagedoer personnel sign comprehensive, legally binding Non-Disclosure Agreements (NDAs). We adhere to zero-local-storage guidelines: candidate resumes, client fee schedules, and talent pipeline data remain strictly within your cloud repository (Google Workspace, Dropbox, Microsoft 365, or ATS) with restricted role-based sub-user permissions.
How does the free Dedicated Project Manager benefit my recruitment agency?
Your Dedicated Project Manager acts as your head of talent operations. They audit Boolean sourcing accuracy, inspect parsed ATS entries, ensure interview confirmations are dispatched without timezone errors, monitor daily sourcing quotas, and guarantee immediate bench backup if an assistant is unavailable. You focus on winning client mandates and closing placements while your PM oversees execution—at 100% free management cost.
Ready to close more placements with zero administrative drag?
Schedule a 30-minute operational consultation with our recruitment team or message us directly via WhatsApp. We will audit your current sourcing workflows, ATS pipeline bottlenecks, and job requisition loads to assign a dedicated Recruitment Agency VA within 48 hours.
Request Your Recruitment Agency VA
Tell us your recruitment specialties (Tech, Healthcare, Finance, Executive Search), active ATS/CRM tools (Bullhorn, Greenhouse, Lever), and priority sourcing bottlenecks.