Grow Your AUM & Client Relationships While We Run Your
Custodian Paperwork, ACATS Transfers & Quarter-End Billing
Stop losing high-value fiduciary advisory hours resolving custodian NIGO rejections, tracking direct rollover checks, auditing annual RMD requirements, formatting quarterly AUM fee files, and updating Redtail or Wealthbox records. Sagedoer provides Managed RIA Operations Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why Independent RIAs & Wealth Managers Choose Us
Your highest-value hours are spent providing holistic financial advice, nurturing multi-generational client wealth, and prospecting new accounts—not re-keying custodian account applications or troubleshooting ACH link failures.
Custodian Onboarding & NIGO Reduction
Eliminate onboarding friction. We prepare digital account opening packets across Charles Schwab, Fidelity Institutional, and Pershing, pre-fill DocuSign templates, audit beneficiary elections, and monitor ACATS asset transfers until full cash/equity settlement.
Quarterly AUM Billing & Fee File Reconciliations
Streamline quarterly revenue collections. We audit fee schedules against Investment Advisory Agreements, calculate tiered fee tiers across family account households in Orion or Black Diamond, and prepare validated direct-debit custodial upload files.
Annual RMD Audits & Cash Distribution Ops
Prevent costly IRS excise penalties for clients. We track required minimum distributions (RMDs) across traditional and inherited IRAs, coordinate systematic monthly distribution schedules, verify tax withholding elections, and stage one-off wire/ACH transfers.
CRM Data Integrity (Redtail, Wealthbox, Salesforce)
Keep your single source of truth immaculate. We maintain client household groupings, log meeting notes, update contact info, link financial accounts, and manage automated workflow pipelines so every team member knows where each client request stands.
SEC/State Compliance Support & Rule 204-2
Stay perpetually audit-ready. Your VA organizes executed advisory agreements, archives client correspondence logs, gathers evidence for Annual Review files (Rule 206(4)-7), and formats schedules for annual Form ADV Parts 1 and 2A/2B updates.
Dedicated Project Manager ($0 Fee)
Zero operations micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, conducts second-tier quality checks on paperwork and billing spreadsheets, and guarantees strict turnaround SLAs at no extra charge.
Custodians, CRMs & Portfolio Engines We Master
We integrate natively into your custodial portals, reporting systems, financial planning software, and compliance document vaults.
What Your RIA Virtual Assistant Executes Daily
We take on the laborious paperwork, NIGO tracking, billing reconciliations, and meeting prep so you can focus entirely on your clients and investment strategy.
Custodian Paperwork & Account Maintenance
- New Account Openings (NPA): Pre-filling digital applications for individual, joint, trust, corporate, and custodial accounts on Schwab, Fidelity, or Pershing.
- ACATS & Rollover Tracking: Tracking institutional transfer requests daily, following up on custodian reject codes, and confirming receipt of rollover checks.
- Cash Movement & Money Move Requests: Staging standing letter of authorization (SLOA) setups, recurring ACH transfers, one-off wires, and check requests.
- Account Maintenance & Updates: Processing beneficiary changes, address updates, trusted contact forms, and margin/options authorization forms.
Billing, RMDs & Portfolio Operations
- Quarterly Fee Calculation Prep: Auditing household asset values, identifying unbilled cash balances, reconciling custom fee breakpoints, and staging custodian fee files.
- Required Minimum Distribution (RMD) Audits: Running annual RMD reports, identifying clients with unmet thresholds, and preparing distribution instructions.
- Cash Sweep & Overdraft Monitoring: Flagging low cash balances ahead of scheduled quarterly fee debits or systematic client living-expense distributions.
- Performance Report Packaging: Generating quarterly performance summary decks in Orion, Black Diamond, or Addepar for advisor review ahead of client meetings.
CRM Hygiene, Meeting Prep & Compliance
- Annual Review Meeting Dossiers: Compiling balance sheets, asset allocation summaries, cash flow updates, and open action items in Redtail or Wealthbox.
- Financial Planning Data Entry: Inputting tax returns, Social Security statements, liabilities, and outside asset statements into RightCapital or eMoney.
- SEC/State Compliance Recordkeeping: Maintaining correspondence archives, updating the Form ADV distribution log, and tracking client agreement signatures.
- Trade Confirmation & Statement Archiving: Organizing electronic tax 1099s, custodial monthly statements, and trade confirmations in secure client vaults.
A Frictionless 4-Step Process
From onboarding your custodial preferences and CRM workflows to seamless daily back-office execution with zero management overhead.
Submit Requirements
Share your custodial partners (Schwab, Fidelity, Pershing), primary tech stack (Orion, Redtail, Wealthbox), and operational backlog via Email, Form, or WhatsApp.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your compliance guidelines, executes comprehensive bilateral NDAs/security agreements, and tailors your onboarding SOPs.
Expert Execution
Delegate account opening forms, ACATS tracking, billing file reconciliations, and meeting prep. Your dedicated PM monitors accuracy, compliance, and delivery speed.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's daily supervision, quality reviews, and onboarding support are completely free.
Traditional Freelance Portals vs. Sagedoer
Why fiduciary financial planners, independent RIAs, and multi-advisor practices choose our managed model over unvetted solo contractors.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | Advisors must personally train, supervise, and inspect solo contractors while in client reviews | Dedicated Project Manager acts as your single point of contact |
| Wealth Management Literacy | Generic VAs unaware of ACATS transfers, NIGO forms, RMDs, or Form ADV rules | Internally vetted talent trained in custodial operations and wealth management SOPs |
| Hiring & Deployment Speed | Weeks lost screening resumes while paperwork backlogs stall new client funding | Rapid deployment. Matched with an experienced VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right before quarter-end billing | Seamless internal bench backup coverage with zero operational halt |
Simple, Predictable Hourly Pricing
No lock-in contracts, setup fees, or agency placement retainers. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Wealth Advisors & RIA Owners Say
Real experiences from independent RIAs, fiduciary CFP practitioners, and wealth management operations leads.
"We manage $160M AUM across Schwab and Fidelity. Pre-filling digital account applications, chasing ACATS transfers, and resolving custodian NIGOs used to take 25 hours a week of advisor time. Sagedoer’s VA has reduced our NIGO rate to under 1%."
"Quarterly billing in Orion used to cause immense anxiety. Our VA audits household fee schedules, matches advisory agreements, and generates our custodial direct-debit upload files with zero errors. It saves our COO 3 full days every quarter."
"The dedicated Project Manager makes the engagement effortless. When we onboarded a 14-account family office relationship, our PM coordinated the trust documents, corporate resolutions, and wire instructions with complete precision."
"Hiring a full-time in-house operations specialist in San Francisco would cost $85,000+ plus benefits. At $6/hour for full-time support, Sagedoer handles our Redtail workflows, annual RMD alerts, and meeting prep packages with institutional quality."
"We manage $160M AUM across Schwab and Fidelity. Pre-filling digital account applications, chasing ACATS transfers, and resolving custodian NIGOs used to take 25 hours a week of advisor time. Sagedoer’s VA has reduced our NIGO rate to under 1%."
"Quarterly billing in Orion used to cause immense anxiety. Our VA audits household fee schedules, matches advisory agreements, and generates our custodial direct-debit upload files with zero errors. It saves our COO 3 full days every quarter."
Questions Registered Investment Advisors Ask
Direct, realistic answers addressing custodial access, trading boundaries, client NPI privacy, and SEC compliance.
Deploy Your RIA Operations VA in 24-48 Hours
Submit your practice needs below or connect directly to review your upcoming custodial transitions, ACATS backlogs, and quarterly billing workflows.