Coach Movement and Rebuild Athletes,
Without Spending Your Evenings on Exercise Portals & Medical Releases.
Offload TrueCoach and PT Distinction video programming, orthopedic doctor clearance tracking, PAR-Q+ and musculoskeletal health screening audits, client compliance chasers, VAS pain score check-ins, and Stripe installment plans. Supervised by a Dedicated Project Manager for free. Pay strictly for productive hours worked ($6–$7/hr).
Rehab Operations Command
Supervised by Free Project Manager
PAR-Q+ & MD Clearance Auditing
Verifying orthopedic releases, surgical post-op timelines (ACL, labrum, rotator cuff), and flagging red-flag acute pain before training begins.
Home Exercise Program (HEP) Portal Entry
Uploading your custom corrective routines into TrueCoach, PT Distinction, or Trainerize with exact tempos, sets, reps, and cueing notes.
Weekly VAS Pain Score & Habit Check-ins
Chasing video movement assessments, logging 0–10 visual analog pain feedback, and keeping post-rehab clients accountable between sessions.
Trusted By Athletic Trainers, Post-Op Movement Specialists & Corrective Studios
"Building out 15 corrective programs a week in TrueCoach was swallowing my entire Sunday. My Sagedoer VA now formats all prescribed progressions, tags my video demos, and verifies medical releases from physiotherapists. Best $6/hr investment in my business."
"When dealing with high school and collegiate athletes recovering from ACL reconstruction, constant compliance reminders and symptom logging are critical. Sagedoer's VA chases athlete check-ins, tracks soreness scales, and alerts me the second an athlete logs acute swelling."
"Client retention doubled because our follow-up became bulletproof. Our assistant manages Acuity schedules, checks in 24 hours after deep mobility drills, coordinates recurring retainer payments in Stripe, and collects raving reviews for Google."
"Zero management headache. The free dedicated project manager keeps everything running like clockwork. Every digital intake form is filed in HIPAA-compliant Google Drive folders before I step into the private studio."
"Building out 15 corrective programs a week in TrueCoach was swallowing my entire Sunday. My Sagedoer VA now formats all prescribed progressions, tags my video demos, and verifies medical releases from physiotherapists. Best $6/hr investment in my business."
"When dealing with high school and collegiate athletes recovering from ACL reconstruction, constant compliance reminders and symptom logging are critical. Sagedoer's VA chases athlete check-ins, tracks soreness scales, and alerts me the second an athlete logs acute swelling."
How Sagedoer Elevates Your Rehab Training Practice
Step off the training floor without spending your rest breaks typing out sets and reps, hunting down missing medical releases, or chasing unpaid invoices. Our managed 4-phase workflow takes care of everything.
Submit Requirements
Share your coaching stack (TrueCoach, Trainerize, PT Distinction), client volume, intake assessment forms (PAR-Q+, orthopedic clearance), and weekly administrative bottlenecks.
Finalise the Deal
Your dedicated project manager connects to review your movement prescription protocols, medical consent standards, software access via 1Password, and custom client communication guidelines.
Expert Execution
Your virtual assistant takes charge of workout entry, exercise library tagging, scheduling sessions, monitoring compliance, and following up with post-rehab clients under continuous PM supervision.
Pay Only for Output
We log and charge exclusively for your virtual assistant's actual hours of pure work. Your dedicated project manager's supervision, screening, and quality audits are 100% free.
Drowning in exercise video uploads and rehab client check-ins?
Deploy a sports rehab-trained virtual assistant to organize your coaching app and intake pipelines in 24 to 48 hours.
Precision Admin For Corrective & Post-Rehab Coaching
Our specialized virtual assistants understand anatomical terminology, return-to-play stages, corrective exercise modalities, and the delicate communication needed with post-injury clients.
Home Exercise Program (HEP) Programming
Turn your voice notes, scribble sheets, or movement plans into pristine digital workouts inside your client coaching app without spending your evenings typing.
- Uploading prescriptive progressions in TrueCoach, Trainerize, and PT Distinction
- Inputting precise tempos (e.g., 3-1-1-0 eccentrics), sets, rest, and mobility cues
- Linking custom YouTube/Vimeo demonstration videos to movement libraries
Medical Clearance & PAR-Q+ Health Audits
Ensure legal protection and client safety before training starts. Your VA manages the entire pre-exercise medical screening workflow.
- Collecting Physical Activity Readiness Questionnaires (PAR-Q+) and liability waivers
- Tracking doctor/physiotherapist orthopedic release forms and surgical clearance letters
- Flagging contraindications (acute disc herniation, post-op ROM restrictions) for review
Pain Log Monitoring & Movement Check-ins
Keep clients engaged and compliant between hands-on training sessions with consistent, empathetic habit and progress tracking.
- Logging Visual Analog Scale (VAS 0–10) pain feedback after prescribed rehab sessions
- Prompting clients for video uploads of squat mechanics, scapular control, and gait
- Alerting the head coach immediately when a client reports acute swelling or flare-ups
Private Studio Scheduling & Cancellation Defense
Eliminate costly downtime in your studio or gym turf. Your VA manages calendar transitions, waitlists, and enforces cancellation terms.
- Coordinating 1-on-1 assessment and session schedules in Acuity, Calendly, or Jane
- Managing automated SMS/WhatsApp appointment reminders 48h and 2h prior
- Rapidly backfilling last-minute cancellations from your waitlisted post-op athletes
Package Billing, Retainers & Failed Charge Dunning
Keep your cash flow dependable and predictable without awkward money conversations during rehabilitation sessions.
- Setting up 8-week and 12-week rehabilitation block payments in Stripe or Square
- Resolving failed recurring subscriptions and updating expired credit cards
- Sending superbill-style itemized receipts for HSA/FSA health reimbursement requests
Return-to-Play Graduations & Google Reviews
Celebrate client recovery milestones, transition athletes into performance training, and capture social proof that attracts high-value referrals.
- Sending return-to-sport graduation packages and transition proposals
- Automated post-rehab 5-star Google Review chasers and client video testimonials
- Creating exercise breakdown graphics and recovery milestone spotlights in Canva
Rehabilitation Apps & Coaching Platforms We Operate
Our virtual assistants are proficient across leading exercise prescription apps, scheduling portals, intake tools, and video demonstration repositories.
Using MyPTHub, Cliniko, Exercise.com, Everfit, Notion, or custom Google Sheets programming templates? We train and configure your virtual assistant to your exact software setup at zero additional charge.
Traditional Freelance Portals vs. Sagedoer
See why athletic trainers, corrective exercise specialists, and post-rehab studios choose Sagedoer's managed framework over unvetted freelancers.
| Evaluation Factor | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees |
Up to 40% hidden markups
Freelance platforms tack on membership tiers, client service fees, and hefty contract buyout penalties. |
0% Hidden Fees
Pay strictly for hours worked. Dedicated project manager included for free. |
| Daily Team Management |
You must supervise & train
You waste valuable coaching hours monitoring timesheets, explaining rehab acronyms, and fixing data entry mistakes. |
Dedicated Project Manager
Acts as your single point of contact, ensuring workout entries, client reminders, and intake audits run flawlessly. |
| Quality Assurance |
Inexperienced generic assistants
Unaware of exercise nomenclature (eccentric vs. isometric), joint contraindications, or health privacy rules. |
Rigorously Trained Specialists
Pre-vetted in fitness tech, movement prescription data entry, PAR-Q+ auditing, and client retention communication. |
| Hiring & Deployment Speed |
Weeks of interviewing & posting
Endless candidate resumes, testing exercises, and no-shows while your backlog of coaching notes stacks up. |
Instant Delegation
We match and deploy a trained virtual assistant ready to take over your admin tasks in 24 to 48 hours. |
| Billing & Invoicing |
Confusing multi-freelancer bills
Multiple micro-charges, erratic currency conversion markups, and unpredictable hourly invoices. |
Simple Centralised USD Invoicing
One clean, transparent weekly invoice based exclusively on verified productive working hours. |
| Staff Turnover & Replacements |
Back to square one
If a freelancer quits unexpectedly, your workout portals go unmanaged and you must re-train someone new. |
Seamless Internal Replacements
Zero disruption. Your PM preserves your clinic operating playbook and provides trained backup immediately. |
Simple, Transparent Pay-As-You-Go Pricing
Scale your rehabilitation practice without employee payroll taxes, expensive software overhead, or long-term staffing contracts. Pay strictly for productive hours worked.
Part-Time
Ideal for solo rehab coaches and corrective specialists needing 4 hours daily to input TrueCoach workouts, audit intake forms, manage the calendar, and check in on client soreness.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & workout entry QA
- Zero setup or onboarding fees
- No monthly membership charges or lock-in contracts
- Centralised weekly time-tracking logs
Full-Time
A dedicated coordinator handling all coaching app data entry, client communications, doctor release chasing, schedule optimization, recurring Stripe retainers, and review generation.
Est. $960 USD / Month (4 Weeks)
- Lowest hourly rate ($6 / hour)
- Dedicated Project Manager included for free
- Free management supervision & continuous quality monitoring
- Zero setup, recruiting, or onboarding fees
- No monthly platform fees or long-term lock-in
- Seamless internal redundancy with zero studio disruption
Frequently Asked Questions
Practical questions rehab trainers, corrective exercise coaches, and athletic therapists ask before hiring a managed virtual assistant.
Free Your Time to Coach and Rebuild Athletes
Tell us about your coaching business (Solo Post-Rehab Specialist, Sports Performance & Corrective Studio, Mobile Athletic Therapist), your software platforms (TrueCoach, Trainerize, Jane App), and your weekly workload. Your Dedicated Project Manager will respond promptly with a tailored staffing plan.
Submit Your Rehab Practice Requirements
Specify your coaching software (TrueCoach, Trainerize, PT Distinction), client roster size, and desired assistant hours.