Guide Deep Emotional Breakthroughs While We Run Your
Intake Vetting, Couples Scheduling, Client Portals & Funnels
Stop spending your emotional energy coordinating cross-timezone couple sessions, chasing overdue reflection homework, manually reviewing intake assessments, triaging Voxer messages, and following up on failed payment plans. Sagedoer provides Managed Relationship Coaching Virtual Assistants supervised by a dedicated Project Manager at $0 management fees.
Why Top Relationship & Dating Coaches Choose Sagedoer
Your genius is active listening, unwinding toxic communication loops, guiding attachment healings, and holding space for raw vulnerability—not wrangling Calendly links, debugging Kajabi portals, or tracking failed credit card installments.
Pre-Call Intake & Attachment Vetting
Eliminate non-committal discovery calls. We deploy and review pre-consultation questionnaires (Typeform, Dubsado), verify readiness scorecards, organize relationship history notes, and flag critical coaching vs. clinical therapy boundaries.
Couples Scheduling & Buffer Management
Protect your emotional stamina. We coordinate dual-partner schedules across time zones in Acuity or Calendly, enforce mandatory 30-minute decompression buffers between 90-minute intensives, and handle urgent rescheduling with kindness and boundaries.
VIP Voxer & Client Homework Support
Deliver premium client holding without burnout. We organize daily Voxer/WhatsApp threads, triage administrative questions, remind couples to submit non-violent communication worksheets, and alert you only when live voice guidance is required.
Kajabi, Skool & Circle Community Ops
Keep your group coaching containers vibrant. We manage membership access, upload session replays with timestamped topic outlines, moderate member discussions, distribute workbooks, and track module completion progress.
Funnels, Email Nurture & Podcast Ops
Attract high-ticket private clients predictably. We set up weekly email broadcasts in ConvertKit or ActiveCampaign, format transformational social carousels in Canva, schedule guest podcast interviews, and coordinate webinar registrations.
Dedicated Project Manager ($0 Fee)
Zero team micromanagement. Your dedicated Sagedoer Project Manager oversees daily VA execution, conducts quality audits on client communications and portal updates, and guarantees strict turnaround SLAs at no extra charge.
Coaching Platforms, CRMs & Audio Suites We Master
We integrate natively into your client portals, automated scheduling links, messaging tools, and email marketing engines.
What Your Relationship Coaching VA Executes Daily
We handle the grueling calendar tetris, questionnaire reviews, payment retries, and community moderation so you show up grounded and fully present for every transformation session.
Intake Vetting & Client Onboarding
- Pre-Call Vetting Audits: Screening incoming discovery call questionnaires in Typeform or Dubsado, filtering applicants by budget readiness, and flagging acute clinical crisis risks.
- Contract & Agreement Dispatch: Sending personalized coaching agreements, informed consent waivers, and confidentiality terms via HoneyBook or DocuSign.
- Client Folder & Portal Setup: Creating confidential Google Drive folders, setting up client profiles in your portal, and emailing welcome packets with course links.
- Assessment Compilation: Collating Attachment Style quizzes, Gottman Sound Relationship House exercises, and Enneagram profiles into a neat 1-page coach summary.
Session Logistics & VIP Support Triage
- Couples Calendar Coordination: Juggling separate partner schedules, sending joint calendar invites with dynamic Zoom links, and enforcing 24-hour cancellation rules.
- Session Replay & Transcript Archiving: Downloading recorded Zoom sessions, trimming pre-call chatter, generating AI chapter summaries in Descript, and uploading to client portals.
- Voxer / Telegram Inbox Triage: Filtering administrative questions, confirming receipt of homework submissions, and tagging urgent voice memos for your direct response.
- Reflection Worksheet Accountability: Sending friendly mid-week nudges to remind clients to complete communication exercises before their next live session.
Funnels, Communities & Payments
- Community Engagement in Skool/Circle: Welcoming new members, answering course navigation questions, pinning weekly prompts, and keeping group threads safe and positive.
- Payment Plan Dunning & Retries: Monitoring failed monthly subscription installments in Stripe or Thrivecart, updating card details gently, and preventing revenue leakage.
- Email Newsletter Broadcasts: Formatting your weekly vulnerable thought-leadership essays, podcast announcements, and workshop invitations in ConvertKit.
- Anonymized Case Study Gathering: Interviewing graduating clients for feedback, stripping out identifying details for privacy, and formatting visual testimonials for sales pages.
A Frictionless 4-Step Process
From onboarding your coaching methodology and tech stack to autonomous daily practice support with zero management drag.
Submit Requirements
Share your coaching model (1-on-1 couples, group programs, dating masterminds), active client load, software stack, and current administrative bottlenecks.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your practice SOPs, signs comprehensive bilateral NDAs, and tailors your onboarding roadmap.
Expert Execution
Delegate couples scheduling, intake vetting, Voxer triage, and Kajabi updates. Your dedicated PM monitors speed, accuracy, and client delight.
Pay Only for Output
We track and bill exclusively for the VA's actual productive hours. Your dedicated Project Manager's continuous supervision and QA reviews are completely free.
Traditional Freelance Portals vs. Sagedoer
Why high-ticket relationship mentors and intimacy strategists choose our managed model over unvetted solo freelancers.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | Coaches must train, micromanage, and inspect solo contractors while emotionally exhausted from client calls | Dedicated Project Manager acts as your single point of contact |
| Coaching & High-Ticket Literacy | Generic VAs unaware of Acuity buffers, attachment theory, coaching vs. therapy boundaries, or Kajabi funnels | Internally vetted talent trained in online coaching workflows, intake screening, and client care |
| Hiring & Deployment Speed | Weeks lost sifting through resumes while discovery leads go cold and current clients wait on homework replies | Rapid deployment. Matched with an experienced coaching VA in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Simple, centralized, transparent USD invoicing |
| Staff Turnover & Disruptions | Start over completely when a solo contractor vanishes right in the middle of a high-ticket program launch | Seamless internal bench backup coverage with zero coaching practice halt |
Simple, Predictable Hourly Pricing
No lock-in contracts or agency placement commissions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Relationship Coaches & Mentors Say
Real experiences from high-ticket couples coaches, dating strategists, and marriage mentors.
"Coaching couples through infidelity and communication breakdowns requires total emotional presence. Coordinating separate partner schedules across time zones was draining my energy before sessions even started. My Sagedoer VA handles all Acuity buffers and intake questionnaires effortlessly."
"We run a high-ticket dating mentorship for accomplished women with 85 active clients on Voxer and Skool. Our VA triages incoming audio messages, uploads weekly Zoom replays, and gently follows up on failed Stripe payments. Our churn rate dropped by 28%."
"The dedicated Project Manager is an absolute lifesaver. During our annual relationship retreat launch, our PM coordinated intake vetting, hotel accommodation rosters, and pre-retreat reflection binders without a single slip-up. Sagedoer is worth ten times what they charge."
"Hiring a full-time executive assistant in London would have cost £45,000+ plus taxes. At $6/hour for full-time support, Sagedoer handles my ConvertKit email broadcasts, podcast guest bookings, and Kajabi portal management with exceptional discretion."
"Coaching couples through infidelity and communication breakdowns requires total emotional presence. Coordinating separate partner schedules across time zones was draining my energy before sessions even started. My Sagedoer VA handles all Acuity buffers and intake questionnaires effortlessly."
"We run a high-ticket dating mentorship for accomplished women with 85 active clients on Voxer and Skool. Our VA triages incoming audio messages, uploads weekly Zoom replays, and gently follows up on failed Stripe payments. Our churn rate dropped by 28%."
Questions Relationship Coaches Ask
Direct, realistic answers addressing coaching vs. clinical boundaries, client confidentiality, software literacy, and Voxer management.
Deploy Your Relationship Coaching VA in 24-48 Hours
Submit your practice needs below or connect directly to review your upcoming client intake volume, couples scheduling, and portal workflows.