Keep Fleets Rolling & Deadhead Low.
Delegate Route Planning, Dispatch & Tracking.
From multi-stop delivery sequencing, ELD/HOS compliance tracking, and shipper appointment scheduling to driver check calls, detention fee logging, and POD reconciliation. Get vetted route planning specialists supervised by a Dedicated Project Manager at zero extra cost. Starting at just $6/hour.
What Your SageDoer Route Planning VA Handles Daily
Accurate route optimization, continuous driver communication, strict HOS compliance, and real-time appointment scheduling so you can focus on carrier relationships, broker margins, and fleet growth.
Multi-Stop Route Sequencing & Build
- Optimizing daily manifests in Route4Me, OptimoRoute, and Descartes
- Factoring in vehicle payload capacities, cubic volume, and liftgate needs
- Minimizing toll mileage, bridge weight limits, and urban peak traffic zones
Shipper & Receiver Appointment Booking
- Booking loading dock slots on Retail Link, Capstone, and Lineage portals
- Coordinating delivery appointment revisions due to en-route highway delays
- Securing pickup/drop confirmation numbers and communicating dock gates
Telematics GPS & Driver Check Calls
- Monitoring live truck positions across Samsara, Motive, and Geotab dashboards
- Logging driver status check-ins: dispatched, on-site, loaded, rolling, empty
- Sending real-time ETA updates and customer delivery tracking links
ELD Hours of Service (HOS) Compliance
- Tracking 11-hour driving / 14-hour duty windows under FMCSA/DOT mandates
- Calculating driver remaining cycle hours before tendering next-day loads
- Flagging unassigned drive time events and coordinating 34-hour rest resets
Detention Tracking & Lumper Receipts
- Timestamping driver arrivals and in/out geofence stamps for detention claims
- Securing signed lumper receipts and issuing EFS / Comchek advance codes
- Documenting layover, TONU (Truck Ordered Not Used), and storage charges
POD Collection & TMS Billing Packets
- Chasing clear, legible Proof of Delivery (POD) and Bill of Lading (BOL) scans
- Matching signed paperwork to Rate Confirmations in McLeod or Trimble TMS
- Submitting complete invoice packets to factoring companies or shipper accounting
Proficient in Industry-Standard TMS, Routing & ELD Tools
Zero training lag. Our route planning specialists operate smoothly inside leading telematics, transportation management systems, and dispatch software.
Calculate Your Route Planning Labor Savings
Compare the real loaded cost of hiring in-house fleet dispatchers or routing assistants vs. SageDoer's fully managed remote logistics specialists.
From First Message to Seamless Fleet Support in 4 Simple Steps
No headhunter retainers. No payroll complexities. We align directly with your fleet's active lanes, customer delivery windows, and TMS platforms.
Submit Requirements
Share your fleet size, equipment types (Dry Van, Reefer, Flatbed, Sprinter), routing software, and weekly dispatch bottlenecks:
Finalise The Deal
Our dedicated Project Manager connects with you to map out Standard Operating Procedures (SOPs), role-based TMS credentials, and driver check call cadences.
Expert Execution
Your Project Manager oversees your assistants as they sequence daily loads, track live ELDs, book receiver docks, and collect clear PODs daily.
Pay Only For Output
Pay exclusively for active hours logged by your route planning assistant. Your dedicated Project Manager's supervision and audits are completely free.
Predictable Pricing for Growing Fleet Operations. Pay Strictly For Hours Worked.
No platform fees. No staffing agency markups. Dedicated Logistics Project Manager included at zero extra cost.
Part-Time Support
20 Hours / WeekIdeal for independent freight carriers, hotshot operators, and regional delivery fleets needing daily route sequencing, dock appointment booking, and POD collation.
Full-Time Support
40 Hours / WeekMaximum operational leverage for fast-scaling 3PL brokerages, dedicated fleet haulers, and high-volume delivery operations needing dedicated daily dispatch coverage.
No lock-in contracts. Invoices are billed strictly on verified active hours. Scale up during seasonal freight surges (Q4 produce / holiday retail) and scale down as schedules normalize.
Freelance Platforms vs. SageDoer Managed Model
Why fleet managers, transportation directors, and freight broker owners choose our managed model over unvetted job board freelancers.
| Key Evaluation Criteria | Traditional Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Markup Fees | Up to 40% in hidden client fees, bidding tiers, and markups | 0% Hidden Fees. Transparent flat rates at $6-$7/hr. |
| Daily Task Oversight & QA | You must micromanage every route change and check call while driving or negotiating freight | Dedicated Project Manager audits manifests, appointment stamps, and deliverables |
| TMS & ELD Logistics Literacy | Generic virtual assistants who do not understand HOS split-sleeper rules or deadhead costs | Trained specialists familiar with commercial trucking, routing software, and load portals |
| Hiring & Deployment Speed | Weeks of posting jobs, reviewing hundreds of spam applications, and conducting screening calls | Instant delegation. Deployed and active in 24-48 hours. |
| Invoicing & Time Logs | Fragmented invoices, disputed idle hours, and international conversion fees | Clear, itemized, centralized USD invoicing for verified work |
| Driver Emergency & Backup Coverage | Freelancer vanishes during a critical delivery breakdown, leaving trucks stranded | Guaranteed backup assistants trained on your fleet's documented SOPs |
Trusted by Fleet Operators, Dispatch Leads & 3PLs
Hover over any testimonial to pause the stream. Real feedback from transportation professionals who reclaimed 20+ hours each week.
"Keeping up with receiver appointments on Lineage and Americold portals was eating up our day. Our SageDoer assistant books loading docks, monitors Samsara geofences, and logs detention time down to the exact minute. Our detention revenue recovery increased by 35% in 60 days."
Marcus Hoffman
Director of Dispatch, Hoffman Express Logistics
"We manage 45 delivery sprinters across two metro areas. Routing used to take our lead dispatcher 3 hours every morning. SageDoer's specialist builds our OptimoRoute sequences the night before and handles customer arrival SMS updates. It gave our dispatchers their mornings back."
Devon Lawson
Fleet Operations Manager, MetroCourier Group
"Our brokers were drowning in routine driver check calls, tracking link uploads, and chasing illegible PODs. Having a dedicated SageDoer assistant oversee McLeod updates and check calls freed our freight brokers to book 15 more loads per week. Total game-changer."
Steve Calloway
Co-Founder, NorthPoint Logistics Partners
"We used to pay $34/hr for an in-house dispatcher who struggled to reconcile Motive ELD logs and bridge toll routes. With SageDoer at $6/hour, our HOS compliance is spotless, backhauls are systematically searched, and the free Project Manager keeps everyone accountable."
Travis Rawlins
VP of Transportation, Rawlins Heavy Haul
Clear Answers for Fleet Owners, Dispatch Leads & 3PLs
Straightforward answers addressing routing software, ELD/HOS monitoring, rate sheet confidentiality, and free PM supervision.
Ready to Offload Your Fleet's Route Planning Burden?
Choose the fastest contact method for your operations team. Book a 30-min strategy call, chat via WhatsApp, or submit your routing requirements below. We reply within 15 minutes.
Send Us Your Route Planning Requirements
Tell us about your fleet size, TMS/telematics software, and weekly dispatch bottlenecks. Your dedicated Project Manager will respond in 15 minutes.