Stop Getting Buried in Scale Tickets.
Outsource the Daily Scrap Yard Admin.
Stop losing hours each day reconciling mill settlement outturn sheets, updating buying boards against volatile LME/COMEX spreads, dispatching roll-off containers, chasing freight brokers, and entering daily theft compliance data into LeadsOnline. SageDoer provides specialized Scrap Metal Virtual Assistants supervised by a free dedicated Project Manager who ensures your scale tickets match, your loads stay scheduled, and your yard margins stay protected.
Samrat Pal (Dedicated Scrap Ops PM)
$0 Extra FeeAuditing scale tickets, mill outturns & LeadsOnline filings
A High-Discipline Remote Scrap Office Without the Payroll Overhead
Running an active scrap yard, managing heavy equipment operators, handling volatile mill delivery contracts, and dealing with retail peddlers takes every ounce of your energy. We absorb the non-stop administrative back-office friction.
Single Point of Contact
Send voice notes or quick instructions to your dedicated Project Manager on WhatsApp while walking the yard. They brief your scrap assistants, verify mill deduction sheets, and coordinate freight trucking without micromanagement.
Centralised Time Tracking
Gain transparent, screenshot-verified activity logs detailing exact work performed on scale ticket entry, LeadsOnline filings, and hauler payment matching. Pay strictly for productive operational minutes.
Zero Recruitment Hassle
Skip posting job ads, interviewing dozens of applicants who don't know the difference between #1 and #2 copper, or training scale clerks who quit after a month. We supply pre-vetted, scrap-literate assistants in 24 to 48 hours.
0% Platform Surcharges
Freelance marketplaces add 20% to 40% in hidden client fees, bidding markups, and currency conversion dues. SageDoer operates with 0% platform markups and zero monthly membership fees.
Seamless Month-End Backup Coverage
If your assigned scrap assistant falls ill right before month-end mill reconciliation or quarterly commercial billing, your dedicated PM immediately activates an internally trained backup with your exact yard SOPs.
Consolidated Reporting
Receive clean weekly summaries of tons processed, freight settlements audited, commercial bin turns, and unified USD invoices tailored for your bookkeeper and accountant.
100% Industry-Standard Scrap Metal & Recycling Tech Stack
Your virtual assistant connects directly into your yard scale software, commodity pricing boards, compliance portals, and fleet tracking apps on day one.
ScrapRight
Scale Ticketing & Inventory
WeighPay
Scrap POS & Compliance
Scrap Dragon
Yard Management & Scaling
CieTrade
Brokerage & Mill Export
LeadsOnline
Law Enforcement Theft Logs
Scaleit / Truck Scales
Gross / Tare / Net Weight
LME / Fastmarkets
Index Price & Spread Feeds
AMCS Platform
Waste & Metal Logistics ERP
Samsara / Geotab
Roll-off Fleet Tracking
QuickBooks / Xero
Scrap Buying Vouchers & GL
WhatsApp Business
Hauler Bids & Photo Grading
Excel & Data Sheets
Mill Settlement Ledgers
What Your Scrap Metal Virtual Assistant Handles Every Day
Keep your yard managers, shear operators, crane drivers, and scale weighmasters focused on processing tonnage and moving metal. We absorb the repetitive paperwork and settlement grind.
Mill Settlement Reconciliations
- Cross-referencing yard gross/tare scale tickets against consuming mill settlement outturns
- Auditing mill deductions (dirt, water, rubber, attachments) and disputing excessive downgrades
- Reconciling freight transportation bills against Bill of Lading (BOL) shipment tonnage
- Matching scrap purchase vouchers with bank checks, ATM cash payouts, and ACH transactions
Daily Price Updates & Spreads
- Monitoring LME, COMEX, and regional mill price sheets every morning at opening
- Updating yard buying rates for #1 Bare Bright, #2 Copper, Brass, Aluminum, and Shred
- Pushing updated price tiers into ScrapRight, WeighPay, or POS scale display software
- Calculating buying spreads against locked mill purchase orders to protect profit margins
Roll-Off Dispatch & Bin Logistics
- Scheduling roll-off bin drops, swaps, and pick-ups for fabrication and demo accounts
- Tracking 20-yard, 30-yard, and 40-yard container inventory locations via Samsara / Geotab
- Coordinating third-party flatbed, gondola railcar, and end-dump freight dispatch
- Following up with commercial job sites to confirm container access and gate codes
Theft Compliance & Police Filings
- Uploading daily seller transactions, thumbprint scans, and photo IDs to LeadsOnline
- Logging state-mandated catalytic converter proof-of-ownership documentation and VINs
- Checking police stolen metal alert bulletins against incoming peddler transaction logs
- Maintaining statutory 3-day or 5-day hold records for regulated non-ferrous commodities
Industrial Quoting & Hauler Bids
- Responding to incoming WhatsApp and phone price inquiries from mobile scrappers and haulers
- Auditing incoming photos of scrap loads to provide accurate pre-grading and price estimates
- Drafting monthly recycling service proposals for machine shops, demolition GCs, and utilities
- Issuing commercial industrial settlement statements and prompt payment vouchers
EPA Stormwater & Equipment Logs
- Maintaining EPA National Pollutant Discharge (NPDES) industrial stormwater inspection logs
- Tracking preventative maintenance hours for balers, material handlers, shears, and shredders
- Logging truck scale bi-annual state certification calibrations and test weight stamps
- Cataloging freon/refrigerant recovery logs from white good appliances before shredding
How Our Fully Managed Service Works
From your initial consultation to everyday yard settlement execution, we eliminate the friction of recruiting and supervising support staff.
Submit Requirements
Share your scrap yard volume, scale software (ScrapRight, WeighPay), mill contracts, and administrative bottlenecks with us. Choose your preferred channel:
Finalise the Deal
Our dedicated scrap operations project manager will promptly get back to you to review your goals, outline tailored SOPs for settlements and dispatch, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the scale settlements and dispatch cleared seamlessly and efficiently through our internal team of vetted scrap specialists.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Freelance Portals vs. The SageDoer Model
Why busy scrap yard owners, metal recyclers, and auto shredders avoid the chaos of unmanaged freelance marketplaces.
| Evaluation Metric |
Traditional Platforms
Upwork, Freelancer, Fiverr
|
THE SMART CHOICE: SageDoer
Fully Managed & Supervised
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers while running scale operations | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with zero knowledge of gross/tare weights, copper grades, or mill deductions | Internally vetted, rigorously trained scrap operations specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing, testing mock scale sheets, and dealing with ghosting | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again when they quit during copper price spikes | Seamless internal replacements with zero workflow disruption |
Predictable, Transparent Hourly Pricing
Pay strictly for hours of pure work. Dedicated Project Manager supervision is included at absolutely no extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Weekly activity & settlement reconciliation logs
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Multi-yard scale coordination & priority backup support VA
Scrap Yard Operations Savings Calculator
Compare SageDoer managed rates against hiring an in-house US/UK scale clerk, weighmaster, or scrap logistics coordinator ($32/hr avg + overhead & health benefits).
Trusted by Scrap Yard Owners, Metal Recyclers & Auto Shredders
See how recycling yards eliminated settlement deductions, streamlined bin dispatch, and saved 25+ hours each week.
"We ship 60 loads of steel and copper a month to domestic mills. Disputing moisture and dirt downgrades on mill outturn sheets used to burn 15 hours of my week. Our SageDoer VA matches our scale tickets in ScrapRight against mill statements down to the pound. We recovered over $18,000 in unfair deductions in two months."
Ray Garza
Owner & GM, Gulf Coast Metals & Recycling
"Managing container drops for machine shops and demolition sites was a mess of whiteboard scrawls. Samrat Pal and our assistant track all bin locations in Samsara, dispatch drivers on time, and handle LeadsOnline daily scrap theft uploads. Our yard has never been more organized."
Joe Kowalczyk
Managing Partner, Midwest Iron & Metal Corp.
"With copper and nickel prices swinging wildly on the COMEX, keeping buying boards updated every morning while negotiating mill purchase orders was killing my bandwidth. Having a dedicated project manager QA all rate sheet updates and freight BOLs is priceless."
Terrence Davis
President, Peachtree Non-Ferrous Trading
"We operate two yards with truck scales and an auto shredder. On Upwork, we burned through three clerks who couldn't understand railcar gondola BOLs or catalytic converter laws. SageDoer provided someone with authentic scrap software experience. Zero platform markups and rock-solid reliability."
Mark Szekely
COO, Buckeye Shredding & Recovery
"We ship 60 loads of steel and copper a month to domestic mills. Disputing moisture and dirt downgrades on mill outturn sheets used to burn 15 hours of my week. Our SageDoer VA matches our scale tickets in ScrapRight against mill statements down to the pound. We recovered over $18,000 in unfair deductions in two months."
Ray Garza
Gulf Coast Metals & Recycling
"Managing container drops for machine shops and demolition sites was a mess of whiteboard scrawls. Samrat Pal and our assistant track all bin locations in Samsara, dispatch drivers on time, and handle LeadsOnline daily scrap theft uploads. Our yard has never been more organized."
Joe Kowalczyk
Midwest Iron & Metal Corp.
Frequently Asked Questions from Scrap Yard Owners
Everything you need to know about delegating scale settlements, price updates, and LeadsOnline compliance to a managed virtual assistant.
Ready to Take the Administrative Burden Out of Your Scrap Yard?
Submit your yard requirements below or connect with us immediately via WhatsApp or Calendly. Our dedicated scrap operations project manager will review your systems and match you with the ideal specialist within 24 to 48 hours.
Scrap Yard Support Requirement Form
Tell us about your yard scale software, monthly shipping volume, and daily delegation needs.
Need immediate booking? Reach out directly via WhatsApp (+91 80170 67191) or visit sagedoer.com/contact/.