Write More Books • Offload ARC Teams, KDP Formatting & Launch Logistics.
Delegate Vellum/Atticus formatting, BookFunnel street team distribution, Publisher Rocket keyword research, newsletter swaps, and Kickstarter special edition fulfillment for just $6–$7/hour. Backed by a Free Dedicated Project Manager overseeing your publishing operations at zero extra cost.
Samrat Pal & Author Ops Desk
Vetted Indie Publishing Specialists • KDP & Wide DistributionWeekly Hours Given Back to Writing, Drafting & Plotting Your Next Release
Savings Compared to Hiring Freelance Personal Author Assistants in the US/UK
Free Dedicated Project Manager Auditing Formatting, Street Teams & Release Timelines
Platform Fees, Long-Term Contracts, or Surprise Membership Charges
Day-One Fluent in the Tools Indie Authors Depend On
No generic office helpers. Your SageDoer Author Assistant already understands the nuances of Vellum styles, BookFunnel delivery links, KDP category tickets, and MailerLite automation.
Amazon KDP
KDP Select & Paperback QAVellum
eBook & Print Interior LayoutAtticus
Cross-Platform FormattingBookFunnel
ARC & Magnet DeliveryStoryOrigin
Newsletter Swaps & PromosPublisher Rocket
Keywords & Category IntelMailerLite
Reader Onboarding & DripsBookSirens
ARC Reviewer AuditsIngram / D2D
Wide Hardcover & Library DistBook Brush / Canva
3D Mockups & Teaser BannersDirect Sales
Shopify, Kickstarter & PODSeries Bibles
Character & Arc TimelinesWhat Your Author Assistant Handles While You Write
From ARC street team management and Vellum back-matter updates to Publisher Rocket keyword optimizations and Kickstarter pledge management, your publishing operations stay on schedule.
ARC Team Vetting, BookFunnel Delivery & Launch Day Review Tracking
Generating 50+ reviews on release day requires disciplined coordination. Your VA screens ARC applicants, distributes watermarked copies via BookFunnel or StoryOrigin to prevent piracy, monitors download rates, sends polite launch-day review reminders with direct review links, and logs verified reviews across Amazon, Goodreads, and BookBub.
Strict Street Team Accountability
Maintains a clean reviewer database in Airtable or Notion. Removes chronic non-reviewers while rewarding your top 20% superfans with exclusive bonus epilogues.
- BookFunnel / StoryOrigin ARC Staging: Setting up certified delivery campaigns with watermarked reader copies.
- Street Team Vetting: Checking applicant Amazon and Goodreads reviewer profiles for compliance and review history.
- Launch-Week Reminder Cadence: Scheduling friendly emails on release day, 3 days post-launch, and 7 days post-launch.
- Review Audit & Link Logging: Recording verified review links in your spreadsheet and flagging top quotes for social teasers.
- BookSirens & NetGalley Management: Monitoring reader approvals and archiving review feedback for editorial improvements.
eBook & Print Interior Layout, Series Back-Matter Updates & Box Sets
Releasing a new book means updating the "Also By This Author" page and preorder links across your entire catalog. Your assistant manages Vellum or Atticus formatting, updates back-matter links across all retailer EPUBs (Amazon, Apple, Kobo, B&N), ensures print interior margins and gutters match KDP/Ingram trim sizes, and builds omnibus box sets.
Zero Broken Back-Matter Links
Every reader who reaches the final chapter gets an immediate, working one-click link or Universal Book Link (Books2Read) to buy the next book or join your newsletter.
- Vellum & Atticus Project Setup: Setting chapter header styles, drop caps, ornamental breaks, and copyright pages.
- Catalog-Wide Back-Matter Refresh: Mass-updating preorder links, bonus chapter magnets, and author bios across 10+ books.
- Paperback & Hardcover Formatting: Verifying page-count calculations, spine widths, bleed, and gutter margins for KDP/Ingram.
- Omnibus & Digital Box Sets: Compiling completed series trilogies with internal navigation tables of contents.
- Proofing & Orphan Line QA: Reviewing digital proofs in Amazon KDP Print Previewer to catch widows, orphans, and blank pages.
Publisher Rocket Keyword Audits, 10 BISAC Category Requests & A+ Content Staging
Amazon search algorithms reward active metadata hygiene. Your assistant uses Publisher Rocket to uncover high-volume, low-competition backend keyword phrases (50 characters per slot), identifies 10 niche browse categories, files Amazon KDP Author Support tickets to get your book mapped correctly, and uploads Canva-designed A+ Content modules.
Targeted Amazon Bestseller Banners
Submitting precise category pathways through KDP Support helps your titles climb the charts and earn orange #1 New Release or Bestseller tags.
- Publisher Rocket Keyword Research: Sourcing high-intent 7-box backend search phrases with high Amazon search volume.
- 10 Amazon Category Placement: Researching browse nodes and submitting formatted KDP Category Update tickets.
- A+ Content Staging: Uploading comparison charts, character aesthetic banners, and review highlight modules.
- HTML Book Blurb Formatting: Crafting bold headers, bulleted tropes, and clean formatting for Kindle product pages.
- Author Central Page Maintenance: Claiming international editions (US, UK, DE, AU) and syncing series order tabs.
MailerLite Reader Funnels, StoryOrigin Author Swaps & Reader Magnet Delivery
Your mailing list is your most valuable asset as an indie author. Your VA schedules newsletter swaps with other authors in your subgenre on StoryOrigin and BookFunnel, loads weekly newsletters with tracking parameters, monitors click-through rates, and automates 5-part reader magnet onboarding flows that introduce new subscribers to your world.
Clean List Hygiene & High Deliverability
Cleans cold subscribers every 90 days, monitors SPF/DKIM authentication in MailerLite/ConvertKit, and keeps open rates well above 40%.
- Author Newsletter Swaps: Pitching and confirming swap slots with genre-matched authors on StoryOrigin / BookFunnel.
- Swap Calendar Tracking: Logging swap dates, book covers, tracking links, and reciprocal obligations in Google Sheets.
- Welcome Automation Sequences: Setting up triggers delivering prequel novellas, bonus epilogues, and trope guides.
- Subscriber List Maintenance: Tagging subscribers by favorite sub-genre and un-enrolling unengaged readers.
- Freebie & Group Promo Entries: Registering your reader magnets in multi-author genre giveaways.
Shopify Author Stores, Kickstarter/BackerKit Pledges & BookVault Special Editions
Selling directly to readers via Shopify or crowdfunding special editions on Kickstarter keeps 90%+ of the royalties in your pocket. Your assistant manages Shopify product listings, sets up BookVault or Lulu print-on-demand webhooks, handles BackerKit reward surveys, tracks sprayed-edge foil edition orders, and answers customer shipment inquiries.
Stress-Free Crowdfunding Fulfillment
Manages reward tier variations, add-ons (bookplates, bookmarks, dust jackets), and backer support tickets without you getting bogged down in fulfillment admin.
- Shopify / WooCommerce Setup: Uploading digital downloads, signed paperbacks, and swag items with BookFunnel app integration.
- Kickstarter & BackerKit Operations: Building reward tiers, staging campaign updates, and managing backer address surveys.
- BookVault POD Routing: Connecting direct store orders to automated UK/US print-on-demand fulfillment.
- Swag & Merchandise Orders: Sourcing bookmark printers, foiled dust jackets, and bookplate stickers from vetted suppliers.
- Reader Order Support: Handling address changes, re-sending download links, and tracking delayed book shipments.
A Remote Workforce Without the Management Overhead!
Bypass the hassle of recruiting, training, and managing staff – we oversee the entire process on your behalf at absolutely no extra charge.
Submit Requirements
Share your specific project needs with us to get started. Choose your preferred channel to reach out: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Calculate How Much Writing Time & Overhead You Save Every Month
Hiring specialized US-based author assistants typically costs $25–$35/hour. Delegate to SageDoer's vetted publishing specialists starting at just $6–$7/hour and get an extra book written every year.
Why Top Indie Authors Choose SageDoer
Unmanaged freelancers disappear on launch day, accidentally mess up paperback spine calculations, or require weeks of training. SageDoer gives you pre-vetted publishing specialists backed by a dedicated Project Manager.
| Operational Dimension | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Transparent, Flat-Rate Hourly Pricing
Maintain consistent reader engagement between releases, or scale up to full-time during major book launches and series box-set pushes. Pay strictly for productive work hours with full management oversight included.
Part-Time
20 Hours Per Week • Ongoing Backlist Maintenance, Newsletter Swaps & Weekly ARC Communications
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Consolidated reporting & centralised time tracking
- Zero platform markups or hidden fees
Full-Time
40 Hours Per Week • Rapid-Release Launches, Catalog Overhauls, Kickstarter Campaigns & Direct Stores
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Live Vellum/Atticus formatting & back-matter synchronization
- Active ARC team management, BookFunnel delivery & direct reader support
Trusted by USA Today Bestsellers & Prolific Indie Authors
Hover over any card to pause the continuous feedback feed. Real verified outcomes from romance, fantasy, thriller, and sci-fi authors.
"I write 4 fantasy romance novels a year. Before SageDoer, I spent 2 weeks per release wrestling with Vellum back matter, tracking down ARC reviewers, and organizing newsletter swaps. My VA stepped in and handled all of it flawlessly. I wrote 30,000 extra words this quarter alone."
Elena Rossi
USA Today Bestselling Fantasy Author (18 Books)
"We ran a $75,000 Kickstarter for a leatherbound special edition omnibus. SageDoer managed our BackerKit surveys, organized BookVault print-on-demand fulfillment batches, and handled over 400 backer address changes. Having their dedicated PM coordinate everything was a lifesaver."
Marcus Vance
Sci-Fi Novelist & Crowdfunding Creator
"Our SageDoer assistant audited our 12-book psychological thriller series using Publisher Rocket. They refreshed our 7 backend search boxes and filed KDP tickets to get our books into 10 active subcategories. We saw an immediate 35% lift in organic Kindle Unlimited page reads."
Claire Adams
Indie Thriller Author & Publisher
"Building an ARC team from scratch felt overwhelming. SageDoer screened 300 applicants through BookFunnel, verified their Amazon reviewer history, sent launch day reminders, and we woke up to 84 reviews on Day 1. The $6/hr rate is an unbelievable value for an indie budget."
Julian Sterling
Urban Fantasy & Mystery Author
"I write 4 fantasy romance novels a year. Before SageDoer, I spent 2 weeks per release wrestling with Vellum back matter, tracking down ARC reviewers, and organizing newsletter swaps. My VA stepped in and handled all of it flawlessly. I wrote 30,000 extra words this quarter alone."
Elena Rossi
USA Today Bestselling Fantasy Author (18 Books)
"We ran a $75,000 Kickstarter for a leatherbound special edition omnibus. SageDoer managed our BackerKit surveys, organized BookVault print-on-demand fulfillment batches, and handled over 400 backer address changes. Having their dedicated PM coordinate everything was a lifesaver."
Marcus Vance
Sci-Fi Novelist & Crowdfunding Creator
Frequently Asked Questions
Everything self-published authors, rapid-release novelists, and indie imprints ask before onboarding an author operations assistant.
Yes. Our author assistants are experienced in formatting manuscripts with Vellum and Atticus. They handle chapter heading styles, custom ornamental scene breaks, drop caps, title and copyright pages, front matter, and back matter. They also configure print trim sizes, margins, headers/footers, and gutter widths for Amazon KDP and IngramSpark paperback/hardcover uploads.
Confidentiality is fundamental to our service. Every virtual assistant and project manager is bound by strict, enforceable Non-Disclosure Agreements (NDAs). Manuscripts are accessed solely through your designated secure cloud storage (Google Drive, Dropbox, or OneDrive) without local secondary backups. For ARC distribution, we mandate watermarked delivery via BookFunnel or StoryOrigin to prevent unauthorized sharing.
Yes. Your assistant conducts keyword and competitive research using Publisher Rocket. They identify high-volume, low-competition phrases for your 7 backend keyword boxes and research high-ranking niche categories. They can also draft and submit the exact category request tickets to Amazon KDP Support to place your book into up to 10 targeted subgenres.
Absolutely. Author production cycles are dynamic. You can activate Full-Time assistance ($6/hr, 40 hrs/week) during intense 4-week launch windows to coordinate ARC reminders, organize daily newsletter swaps, and update retailer links, and switch back to Part-Time ($7/hr, 20 hrs/week) while drafting your next book—with zero penalty fees.
SageDoer absorbs all internal management and quality control overhead. Your dedicated project manager acts as your central liaison, checking formatting exports, auditing ARC lists, and monitoring swap obligations before work is shipped. You are billed strictly for the assistant's logged production hours ($6 or $7/hr), with no management surcharge or platform fee.
Because our assistants are already familiar with platforms like KDP, BookFunnel, Vellum, MailerLite, and StoryOrigin, onboarding is seamless. Following your initial strategy call (Phase 2), we can have your dedicated specialist connected to your workflow and active within 24 to 48 business hours.
Scale Your Author Career Today
Connect directly with our author operations desk. We will review your publishing calendar, current catalog size, and administrative bottlenecks (Vellum, BookFunnel, ARC teams, newsletter swaps) and match you with a vetted specialist within 24 to 48 hours.
Request an Author VA Match
Tell us about your genre (Romance, Fantasy, Thriller, Sci-Fi, Non-Fiction), current catalog size, upcoming release dates, and primary delegable tasks. Our dedicated project manager will respond within 2 business hours.