New Angi Lead Captured
VA calls lead back within 2 minutes
Route Density Optimized
Job added to Tech #3's Housecall Pro schedule
Invoice & Review Link Sent
Customer billed via QuickBooks; Podium link triggered
Stop Missing Calls While
You're On The Job.
Grow your service business without the back-office chaos. Hire a highly trained Virtual Dispatcher & Admin to handle inbound leads, routing, estimates, and invoicing—fully supervised by a Dedicated Project Manager for free.
100%
Fully Managed
$0
Hidden Fees
< 3m
Lead Response Time
Integrated Seamlessly Into Your FSM Stack
The Smart Alternative to a Local Office Manager
Plumbers, electricians, landscapers, and cleaners use Sagedoer to scale their volume without the massive overhead of local hires.
| The Problem | Local Office Staff & Answering Services | SageDoer (Managed VA) |
|---|---|---|
| Overhead Costs | $20 - $25/hour locally, plus payroll taxes, benefits, and office space constraints. | Zero Overhead. Flat $6-$7/hr. Pay strictly for pure active hours worked. |
| Answering Service Limits | Standard answering services just take a message. They can't book directly into your FSM or triage. | Full FSM Access. VAs work directly inside ServiceTitan/Jobber to dispatch techs in real-time. |
| QA & Management | You must constantly verify if they followed up on open estimates or actually sent the invoice. | Dedicated Project Manager audits dispatch boards, tracks lead response times, and ensures task completion. |
| Shoulder Season Idle Time | You pay full salary even when the phones stop ringing in the off-season. | Highly Flexible. Scale hours down when volume drops, or have the VA run outbound maintenance calls. |
| Staff Turnover | When your dispatcher leaves, chaos ensues while you restart the hiring process. | Documented SOPs. We build an internal playbook for your business, ensuring seamless VA replacements with zero downtime. |
What Will Your Home Services VA Handle?
We take over the desk work so you can stay in the field, close bigger jobs, and manage your crews.
Inbound Calls & Lead Triage
The VA acts as your front-line reception via VoIP. They answer calls, gather customer info, identify emergency vs. routine jobs, and book appointments directly into your software.
Smart Routing & Dispatch
Stop sending techs driving across town. The VA groups jobs by zip code in ServiceTitan or Jobber, assigns the right tech for the job, and updates customers with ETA texts.
Estimates & Quote Follow-up
Techs send raw notes from the field. Your VA instantly builds a professional, branded proposal. Crucially, they relentlessly follow up via phone and email on open quotes until you get a "Yes" or "No".
Invoicing & Collections
Fix your cash flow. Once a job is marked complete, your VA instantly generates and sends the invoice via QuickBooks, and handles polite but persistent follow-ups on overdue accounts.
Permits & Material Orders
Your VA can coordinate material orders with Home Depot Pro or local supply houses, verify inventory, and organize permit application packets so your crews never show up to a site empty-handed.
Review & Reputation Management
Build your local SEO. The day after completion, your VA texts the client to ensure satisfaction and includes a direct link to your Google Business Profile to capture a 5-star review.
How We Streamline Your Dispatch Board
From the first inbound call to the final paid invoice, our Project Manager ensures total accuracy.
Phase 1
Submit Requirements
Share your service area map, tech schedules, pricing sheets, and the software you use (Housecall Pro, Jobber, etc.).
Phase 2
Strategy & Setup
Your Dedicated PM builds your call scripts, establishes dispatch rules, and integrates the VA's VoIP phone with your business number.
Phase 3
Expert Execution
The VA takes over the phones. They book leads, manage the routing board, and chase estimates. The PM audits calls and workflows daily.
Phase 4
Pay Only for Output
We meticulously log time. You are billed strictly for actual VA labor executing your admin work. The PM's management and QA is 100% free.
Trusted by Local Service Pros
"Before SageDoer, I was losing 3-4 leads a day from HomeAdvisor because I was under a sink and couldn't answer the phone. Now, my VA replies instantly, books the estimate in Housecall Pro, and secures the job."
Mike Tremblay
Owner, FlowTech Plumbing
"The invoicing used to pile up until Sunday night. Now, I send a voice note when I leave the driveway, and by the time I get home, the invoice is drafted in QuickBooks and emailed to the client."
Sarah K.
Principal, SK Electrical
"The dedicated Project Manager is insane value. They learned how I like to group jobs by zip code in ServiceTitan and make sure the VA executes it flawlessly. My guys have less windshield time."
Jason T.
Owner, Horizon Landscaping
"Before SageDoer, I was losing 3-4 leads a day from HomeAdvisor because I was under a sink and couldn't answer the phone. Now, my VA replies instantly, books the estimate in Housecall Pro, and secures the job."
Mike Tremblay
Owner, FlowTech Plumbing
"The invoicing used to pile up until Sunday night. Now, I send a voice note when I leave the driveway, and by the time I get home, the invoice is drafted in QuickBooks and emailed to the client."
Sarah K.
Principal, SK Electrical
Ditch the Local Admin Costs.
No payroll taxes, no office space requirements, and no hidden agency markups.
Part-Time
Perfect for solo operators scaling out of the truck.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
For established fleets needing constant phone & routing coverage.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Expertly Answered Concerns
Common questions from Plumbers, HVAC Owners, and Local Service Businesses.
Can the VA handle live inbound calls from Angi or Yelp?
Yes. We can set up VoIP routing (like RingCentral or OpenPhone) so your VA acts as your front-line dispatcher. They follow your custom script to qualify leads, gather address information, and book estimates directly onto your field service calendar.
Are they familiar with tools like Jobber, ServiceTitan, or Housecall Pro?
Absolutely. Our Home Service VAs are trained specifically in modern Field Service Management (FSM) software. They understand how to assign techs, optimize routing windows, create quotes, and attach site photos securely within these ecosystems.
How do they know how to price my estimates?
During onboarding, we map your standard rate card and material markup structures. While on site, you simply text, voice memo, or input rough notes to your VA. They take your raw data, format it against your rate sheet into a professional proposal, and email it to the client for signature.
How do they deal with angry customers or complaints?
Our VAs are trained in de-escalation techniques. If a customer calls upset about a delayed tech or a billing issue, the VA relies on predefined SOPs to calm the situation, gather the facts, apologize on behalf of the company, and immediately alert the Project Manager or Business Owner for higher-level resolution.
Do I pay extra for the QA Project Manager?
No. The dedicated QA Project Manager is provided 100% free of charge. They randomly review recorded calls, check the dispatch board for errors, and manage the VA’s daily schedule so you don’t have to play office manager.
Ready to Delegate The Desk Work?
Stop losing thousands of dollars in un-answered calls and unsent invoices. Send us your business requirements, and our team will get back to you with a tailored dispatch plan.
Direct Contact Channels
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