Scale Your Team.
We'll Manage the HR Admin.
Stop letting tedious onboarding, payroll prep, and compliance tracking slow down your growth. Hire a rigorously vetted HR Admin Virtual Assistant to manage your people operations—fully overseen by a dedicated SageDoer Project Manager.
TechFlow Inc. • 45 Employees
Our VAs operate fluently in the top HRIS and Payroll systems
Why Choose SageDoer
Outsource HR Without Outpacing Budget
Don't hire a $80k/year HR Manager just to do data entry. Sagedoer delivers elite-tier HR Admin specialists overseen by dedicated PMs—with zero hidden agency fees.
No Management Overhead
We recruit, vet, train, and supervise your HR Virtual Assistant. Your dedicated Project Manager oversees the daily compliance and data entry so you can focus on building your business.
Massive Cost Savings
Traditional HR outsourcing agencies charge hefty monthly retainers. By hiring a dedicated VA through SageDoer, you skip the bloat and pay a flat hourly rate for pure execution.
Flawless Compliance
Missing an I-9 or botching a contractor agreement can lead to fines. Your VA meticulously organizes documentation, tracks expiration dates, and ensures HR records are 100% compliant.
Consolidated Time Logs
Pay only for precise admin hours tracked in our centralized logging system. No monthly membership platform fees, no minimum commitment agency margins.
Instant Delegation
Tell us your software stack today (e.g., Gusto, BambooHR), and we match you with a pretrained HR VA ready to take over your admin workflows within 24 hours.
Seamless Backup Continuity
If your primary assistant is sick, our internal pool of cross-trained backup VAs steps in seamlessly. Offer letters get sent and payroll is prepped without interruption.
Precision People Operations
Tasks Your HR Admin VA Handles Daily
Our virtual assistants are specialized operators equipped with structured processes to manage onboarding, payroll data, and compliance records.
Employee Onboarding
Drafting and sending offer letters via DocuSign, collecting W-4s/I-9s, setting up company email accounts, and scheduling welcome meetings for new hires.
Compliance Tracking
Auditing employee files to ensure all mandatory state and federal notices are signed, tracking certification expirations, and organizing contractor W-9s.
Payroll Preparation
Chasing down missing timesheets, calculating overtime hours, and reconciling PTO/sick leaves in Gusto or ADP before final approval by management.
Recruitment Administration
Posting job descriptions on Indeed/LinkedIn, conducting initial resume screening against your criteria, and coordinating interview times between candidates and managers.
HR Inbox Management
Acting as the first point of contact for the `hr@yourcompany.com` inbox. Answering basic employee questions about benefits, holiday schedules, and expense policies.
Offboarding & Exit Admin
Deactivating software access across platforms, scheduling exit interviews, sending final equipment return labels, and ensuring separation compliance documents are signed.
The SageDoer Difference
Why Founders Stop Using In-House Admins
Pricing Models
$50,000+ salary, plus benefits, payroll taxes, and paying for idle downtime between hiring cycles.
Flat hourly rate ($6-$7/hr). Scale hours up during hiring sprints and down when operations are quiet.
Management
You must micromanage their tasks, verify data entry accuracy, and track their hours.
Your dedicated Project Manager coordinates operations, reviews data quality, and handles QA.
Data Security
Huge risk of exposing sensitive employee data or payroll information to unvetted contractors.
Strict NDAs, thorough background checks, and secure role-based access protocols.
| Operational Pillar | In-House / Standard Freelancers | SageDoer Managed HR VA |
|---|---|---|
| Pricing Model | Expensive salaries ($50k+) plus benefits, or high agency retainers for basic data entry. | Flat $6-$7/hr. Keep your margins and pay strictly for tracked execution hours. |
| Data Security | Unvetted freelancers pose a massive risk to sensitive employee details and payroll data. | Strictly Vetted. Mandatory background checks, NDAs, and encrypted credential handling. |
| Daily Supervision | You have to babysit the admin to ensure they actually sent the offer letters and chased timesheets. | Our dedicated Project Manager acts as the supervisor, checking task completion. |
| Backup Continuity | If your in-house admin is sick on payroll day, executives have to drop everything to process it. | Seamless internal backup. Cross-trained VAs step in to keep your operations running without a hitch. |
Our Workflow
4 Steps to Automated HR Ops
Submit Requirements
Tell us your team size, HR software stack (e.g., Gusto, BambooHR), and pain points. Reach out via Email or WhatsApp.
Build The Playbook
Our PM connects with you to gather your onboarding checklists, PTO policies, and configure secure, role-based access.
Expert Execution
Your VA takes command of the admin. They process paperwork, answer employee FAQs, and prep payroll data flawlessly.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. PM supervision and QA is completely free.
Transparent Rates
Flat-Rate HR Operations Support
Zero hidden platform fees. Scale up hours during heavy hiring seasons, scale down effortlessly.
Part-Time Admin
Excellent for startups (10-30 employees) needing reliable weekly payroll prep and compliance tracking.
- Pay only for pure working hours
- Dedicated Project Manager included
- Free management QA & reviews
- Zero setup or onboarding fees
HR Coordinator (Full-Time)
Perfect for growing companies needing heavy recruitment admin, onboarding, and daily HR inbox management.
- Pay only for pure working hours
- Dedicated Project Manager included
- Free management QA & reviews
- Zero setup or onboarding fees
Client Reviews
Real Success from Scaling Teams
"Before Sagedoer, I was spending 10 hours a week chasing timesheets and prepping Gusto for payroll. Now, my VA handles all the reconciliation and data entry. I just log in and hit 'Approve'. Incredible."
Mark H.
COO, Vantage Tech"Data security was my biggest concern with outsourcing HR. Sagedoer's PM walked me through their NDA and role-based access protocols. My VA manages our BambooHR seamlessly and securely."
Sarah K.
Director of Operations"What I appreciate most is the supervision. Sagedoer's Project Manager ensures my VA stays on top of our compliance tracking. We haven't had a single missing I-9 or expired certification since we hired them."
Daniel B.
Founder, BuildRight Corp"During our heavy hiring sprint, our Sagedoer VA filtered through hundreds of resumes on Indeed, scheduled all the Zoom interviews, and sent out the DocuSign offer letters. Absolute lifesaver."
Lauren L.
HR Manager, Elevate Agency"Before Sagedoer, I was spending 10 hours a week chasing timesheets and prepping Gusto for payroll. Now, my VA handles all the reconciliation and data entry. I just log in and hit 'Approve'. Incredible."
Mark H.
COO, Vantage Tech"Data security was my biggest concern with outsourcing HR. Sagedoer's PM walked me through their NDA and role-based access protocols. My VA manages our BambooHR seamlessly and securely."
Sarah K.
Director of OperationsFrequently Asked Questions
Answers About HR Delegation
Automate Your HR Operations
Ready to Scale Without the Admin Bloat?
Fill out the brief form below to specify your team size and HR software stack. Our team will design a custom operations strategy and reach back promptly.