Scale Your Creator Program with a Campaign Tracking VA
Stop losing money on unposted deliverables, expired IG Stories, and uncalculated ROI. Hire a vetted Virtual Assistant to handle content tracking and creator follow-ups—managed by a free Sagedoer Project Manager.
Campaign Operations Board
Summer Launch Campaign
@LifestyleChloe - 3x Story Frames
VA downloaded raw MP4 files before 24hr expiration, verified UTM link, and uploaded to Drive.
VA noticed post wasn't live by 5PM EST. Sent polite email bump to creator's talent manager.
PM Quality Check: The Sagedoer Project Manager audits the VA's spreadsheet daily to guarantee 100% of contracted deliverables are tracked and invoiced properly.
What Your Campaign Tracking VA Handles
Stop letting creators ghost you or fail to deliver on expensive contracts. Our VAs execute the critical operational workflows to ensure you get every ounce of ROI from your influencer spend.
Live Deliverable Tracking
Monitoring Instagram Stories, TikToks, and YouTube uploads to verify that influencers publish contracted content on the exact scheduled dates.
UGC Asset Downloading
Scraping and downloading raw video and photo files (especially 24-hour ephemeral IG Stories) and organizing them systematically in Google Drive or Dropbox folders.
ROI & UTM Metric Reporting
Tracking campaign performance by pulling 30-day analytics (views, clicks, sales) via Shopify and UTM links to calculate CPA and CPV for every influencer.
Creator Communication
Chasing late creators for unposted content, sending campaign briefing documents, collecting shipping addresses, and answering basic product questions via email.
Contract & Payment Ops
Managing the administrative paperwork. Triggering payments via Deel or PayPal *only after* content goes live, and collecting W9s and vendor invoices.
Micro-Influencer Sourcing
Scraping TikTok and Instagram based on specific brand guidelines to find hyper-niche micro-influencers. Building structured lead sheets for your team to outreach.
Fluent in Creator Marketing Tools
Our VAs seamlessly integrate into the leading platforms used by e-commerce brands and influencer PR agencies.
Four Steps to Operational Freedom
Bypass recruitment friction and integrate a fully-managed tracking coordinator instantly.
Submit Requirements
Share your IRM software, active campaign volume, and tracking bottlenecks via our form or secure email.
Finalise Strategy
Our dedicated Project Manager coordinates directly with you to outline custom workflows, assign the best VA, and lock in daily KPIs.
Expert Execution
Your VA handles CRM tracking, downloads UGC, and chases influencers. The Project Manager oversees daily quality and data security.
Pay Only for Output
We track and bill strictly for raw virtual assistant action time. The Project Manager's quality checks and training are free.
Stop Relying on Random Freelancers
Why struggle with unreliable marketplace temps when you can have a managed, dedicated operations assistant?
| Feature | Freelance Marketplaces (Upwork/Fiverr) | Sagedoer (Fully Managed VA) |
|---|---|---|
| Pricing Model | 10% - 20% platform markup on every invoice. | Flat hourly rate ($6-$7/hr). No hidden markups. |
| Task Execution | Freelancers often miss 24hr IG Story expiration windows. | VAs work scheduled shifts to catch ephemeral content in time. |
| Daily Oversight | You must manage deadlines and fix their spreadsheet errors. | Dedicated PM ensures zero tracking errors and monitors stats. |
| Industry Knowledge | Random temps who don't understand UTMs or CPV calculations. | VAs trained specifically in influencer marketing KPIs. |
| Turnover Protection | If your freelancer quits mid-campaign, data is lost instantly. | Seamless internal replacements by PM with zero disruption. |
Track More. Admin Less.
Scale your influencer campaigns without the massive overhead of hiring a local in-office coordinator.
Part-Time
20 Hours Per Week
- Pay only for active tracking hours
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active tracking hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Trusted by Brands & PR Agencies
"Before Sagedoer, we lost thousands of dollars on influencers who deleted their IG Stories before we could download them. Our VA now captures everything manually before the 24hr mark."
"The Project Manager is incredible. They oversee our VA who updates our Modash tracking sheets daily. We know our exact CPV for every campaign within hours of it going live."
"Our VA manages the entire payment pipeline in Deel. They verify the post is live with the correct tags, and only then do they trigger the influencer's invoice. Seamless."
"Before Sagedoer, we lost thousands of dollars on influencers who deleted their IG Stories before we could download them. Our VA now captures everything manually before the 24hr mark."
"The Project Manager is incredible. They oversee our VA who updates our Modash tracking sheets daily. We know our exact CPV for every campaign within hours of it going live."
Frequently Asked Questions
Do your VAs negotiate rates with influencers?
Our VAs are specialized in Operations and Tracking. While they can send initial outreach emails and collect rate cards, we recommend that your internal PR team or Campaign Manager handle high-level strategic rate negotiation. Once the rate is locked, the VA takes over the tracking execution.
How do they track ephemeral content like Instagram Stories?
Your VA works scheduled shifts during active campaign windows. They actively monitor the assigned creator's profile, screen-record or download the IG/TikTok Story before it expires, verify that the required `@mentions` and `#ad` tags are present, and save the raw file to your Google Drive.
Can they use our existing tools like Grin or Traackr?
Absolutely. Our VAs are proficient in modern Influencer Relationship Management (IRM) platforms. We integrate directly into your existing software stack via restricted permissions to update campaign statuses natively.
What happens if an influencer posts the wrong link?
The VA will immediately flag this based on their daily tracking checklist. They will send a pre-approved template email to the creator (or their talent manager) requesting an immediate correction. Your dedicated PM monitors this issue resolution to ensure no conversions are lost.
Never Miss a Deliverable Again
Submit your IRM tools and estimated creator volume via the form. A Sagedoer Project Manager will reply promptly to structure your tracking plan.