Low Stock Alert: SKU-8492
Amazon FBA inventory dropped below 14 days.
VA Generates Purchase Order
PO #4029 drafted in Cin7 & sent to supplier.
Shopify & Amazon Synced
Incoming inventory logged. Stockout prevented.
Never Oversell.
Never Stock Out.
Stop losing thousands to Amazon stockouts and messy Shopify spreadsheets. Hire a highly trained Inventory Tracking Virtual Assistant to manage SKUs, track Purchase Orders, and reconcile multi-channel stock—fully supervised by a Dedicated Project Manager for free.
100%
Fully Managed
0%
Overselling Risk
70%
Overhead Savings
Integrated Seamlessly Into Your Tech Stack
The Smart Alternative to Doing It Yourself
E-commerce founders and warehouse managers use Sagedoer to completely offload their supply chain admin without hiring a $60k/yr local operations manager.
| The Problem | DIY / Traditional Freelancers | SageDoer (Managed VA) |
|---|---|---|
| Cost & Overhead | You pay an operations manager $25+/hr, or you waste your own founder hours on data entry. | Flat $6-$7/hr. Let your VA manage the spreadsheets while you focus on marketing and product dev. |
| Overselling Penalties | You forget to sync inventory levels across Amazon and Shopify, resulting in backorders and account suspensions. | Daily Reconciliation. VAs are trained to audit multi-channel stock levels daily to ensure 100% accuracy. |
| Quality Assurance | Freelancers make a typo on a Purchase Order, resulting in the wrong items arriving at your 3PL. | Dedicated Project Manager audits POs, checks SKU mappings, and ensures data integrity. |
| Tool Literacy | You spend weeks teaching a standard data entry VA how to use complex tools like Cin7 or Extensiv. | IMS Trained. VAs arrive pre-trained on modern Inventory Management Systems and Amazon Seller Central. |
| Turnover Risks | When your assistant leaves, your entire supply chain knowledge base leaves with them. | Documented SOPs. We build an internal playbook for your operations, ensuring seamless VA replacements if needed. |
What Will Your Inventory VA Handle?
We execute the heavy lifting of inventory data management so you can scale your fulfillment operations smoothly.
Purchase Order Management
Your VA monitors reorder points. When stock gets low, they draft Purchase Orders, send them to your suppliers, and track ETA changes directly in your IMS (Cin7, Zoho, etc.).
Amazon FBA Replenishment
Avoid Amazon out-of-stock penalties. The VA creates FBA inbound shipping plans, generates box labels for your 3PL or prep center, and reconciles received inventory in Seller Central.
SKU Mapping & Syncing
Selling across Shopify, Etsy, and Amazon? The VA ensures that Master SKUs are correctly mapped across all sales channels so that when one item sells, inventory deducts everywhere instantly.
Stock Discrepancy Resolution
When your 3PL reports 100 units but Shopify says 120, the VA audits the discrepancy. They review recent sales, returns, and damaged stock logs to find the missing units and manually adjust the ledger.
Dead Stock & Velocity Reporting
Stop paying high warehouse storage fees. The VA generates weekly sales velocity reports, highlighting slow-moving "dead stock" so you can liquidate it, and flags fast-movers for expedited reordering.
Returns & RMA Processing
When items are returned to your warehouse, the VA updates the inventory ledger, marking items as "sellable" or "damaged," and ensures the correct stock count is pushed back to your storefronts.
How We Optimize Your Supply Chain
From aligning your SKUs to tracking your sea freight, our process is built for high-volume sellers.
Phase 1
Systems Handover
You provide your current IMS (Cin7, Extensiv, Shopify), 3PL portal access, and supplier contact lists. We audit the current state of your catalog.
Phase 2
Rule Setting & SOPs
Your Dedicated PM works with you to define exact reorder thresholds, lead times, and FBA prep requirements, building a custom playbook for the VA.
Phase 3
Daily Execution
The VA monitors daily stock movements, drafts POs, and reconciles discrepancies. The PM audits the ledgers weekly to guarantee 100% accuracy.
Phase 4
Pay Only for Output
We meticulously log time. You are billed strictly for actual VA labor executing your inventory tasks. The PM's QA is 100% free.
Trusted by 7 & 8-Figure E-commerce Brands
"We sell on Shopify, Amazon, and Etsy. Our Sagedoer VA spends 20 hours a week inside Linnworks mapping SKUs and auditing stock discrepancies between our 3PL and Amazon FBA. They've prevented at least $30k in stockouts this year."
David S.
Founder, Peak Supply Co.
"I used to pay an operations manager $75k to sit in Cin7 all day. Now, I have a Full-Time Sagedoer VA executing the POs and generating velocity reports for $6/hr. The cost savings are unbelievable."
Elena M.
Director of Ops, Velvet Retail
"Having the dedicated Project Manager is exactly what we needed. They QA the VA's FBA shipping plans before they are finalized so we never send mislabeled boxes to Amazon warehouses."
Kevin R.
Amazon Aggregator FBA
"We sell on Shopify, Amazon, and Etsy. Our Sagedoer VA spends 20 hours a week inside Linnworks mapping SKUs and auditing stock discrepancies between our 3PL and Amazon FBA. They've prevented at least $30k in stockouts this year."
David S.
Founder, Peak Supply Co.
"I used to pay an operations manager $75k to sit in Cin7 all day. Now, I have a Full-Time Sagedoer VA executing the POs and generating velocity reports for $6/hr. The cost savings are unbelievable."
Elena M.
Director of Ops, Velvet Retail
Ditch the Operations Manager Salary.
No payroll taxes, no expensive local recruiting fees, and no hidden QA charges. Scale up instantly.
Part-Time
Perfect for steady, ongoing stock reconciliation and weekly POs.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
For high-volume multi-channel sellers needing daily FBA & 3PL coordination.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Expertly Answered Concerns
Common questions from E-commerce Founders and Warehouse Managers.
Do your VAs know how to use Amazon Seller Central?
Yes. Our Inventory VAs are highly proficient in Amazon Seller Central. They know how to create FBA shipping plans, print box/item labels, monitor stranded inventory, and reconcile inbound shipments to ensure Amazon hasn't lost your units.
Can they actually create Purchase Orders to my suppliers?
Absolutely. We set up rules based on your reorder points and lead times. When stock drops below a certain threshold, the VA drafts the PO in your IMS (like Cin7 or Finale) and emails it to your supplier. *Note: For security, the VA does not authorize the final financial wire transfer; you approve and pay the invoice.*
How do you handle multi-channel SKU messes?
This is a primary use case. If you have "BlueShirt-M" on Shopify but "BS-Med" on Amazon, your stock won't sync. The VA audits your entire catalog, creates a Master SKU mapping spreadsheet, and standardizes the SKU nomenclature inside your IMS to prevent overselling.
Do we need to buy an extra software seat for the VA?
Yes. To maintain data security and accountability, you should provision a restricted-access user seat for the VA within your software tools (Shopify, QuickBooks Commerce, Extensiv, etc.) rather than sharing your master admin passwords.
Do I pay extra for the QA Project Manager?
No. The dedicated QA Project Manager is provided 100% free of charge. They randomly audit the VA's PO drafts, check SKU mappings, and manage the VA’s daily schedule so you don’t have to micro-manage the data entry.
Ready to Sync Your Supply Chain?
Stop losing thousands of dollars to overselling and emergency rush-freight orders. Send us your IMS details and catalog volume, and our team will get back to you with a tailored management plan.
Direct Contact Channels
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