Media List Building
VA exporting 150 Tech Journalists from Muck Rack
HARO / Connectively Pitch Sent
VA responded to Forbes query within 12 minutes
Media Coverage Secured
Editor replied. Interview booked. Clipping saved.
Stop Pitching the Void.
Get in the Headlines.
Stop paying PR agencies $5,000/month retainers for zero results. Hire a highly trained Journalist Outreach VA to build media lists, manage HARO queries, and send targeted pitches—fully supervised by a Dedicated Project Manager for free.
100%
Fully Managed
$0
Agency Retainers
3x
Daily HARO Sweeps
Integrated Seamlessly Into Your PR Ecosystem
The Smart Alternative to Expensive PR Retainers
Startups, SEO Agencies, and Marketing Directors are replacing opaque PR agencies with transparent, managed VA teams.
| The Problem | Traditional PR Agencies | SageDoer (Managed VA) |
|---|---|---|
| Cost Structure | $5,000 - $10,000+ monthly retainers with 6-month lock-in contracts. | Zero Retainers. Flat $6-$7/hr. Pay strictly for pure active hours spent pitching and sourcing. |
| Transparency & Data | Agencies keep their media lists secret. You rent their network but own no data. | 100% Data Ownership. VAs build lists inside your CRM/Drive. You own every journalist contact forever. |
| HARO / Connectively Speed | Agencies check HARO occasionally, missing tight 3-hour journalist deadlines. | Relentless Monitoring. VAs refresh queries 3x daily and draft responses within minutes. |
| Quality Assurance | Junior account execs send mass "spray and pray" blasts that damage your brand reputation. | Dedicated Project Manager audits outreach, ensuring highly tailored, compliant pitches. |
| Scaling Volume | Agencies charge "per placement" or up-charge for additional outreach campaigns. | Scale Output Affordably. Need to pitch 500 bloggers? Just allocate more VA hours at a flat rate. |
What Will Your Outreach VA Handle?
We take over the tedious grunt work of media relations so you can focus on writing brilliant thought leadership and conducting interviews.
Media List Building
Your VA uses Muck Rack, Cision, or Hunter.io to find hyper-relevant journalists, podcasters, and editors. They build clean spreadsheets with verified emails, recent articles, and Twitter handles.
HARO & Qwoted Management
Never miss an earned media opportunity. VAs monitor Connectively (HARO) and Qwoted 3x a day, filter out irrelevant queries, and draft rapid, highly-formatted pitches using your expert insights.
Pitching & Press Release Distro
Whether through Pitchbox, BuzzStream, or direct Gmail, the VA executes your outreach campaigns. They personalize the first lines, load the sequences, and manage the send limits to protect your domain.
CRM & Follow-Up Sequencing
Journalists are busy. Your VA manages the CRM pipeline, ensuring polite, timely follow-ups are sent to non-responders, and organizing positive replies for you to step in and close the interview.
Media Monitoring & Clipping
The VA monitors Google Alerts, Meltwater, and social media for brand mentions. When coverage hits, they save the clipping, log the backlink data, and format it for your "As Seen In" press page.
Press Kit & Asset Mgmt
Ensure journalists have what they need. VAs organize your Google Drive EPK (Electronic Press Kit), ensuring headshots, bios, and company factsheets are up-to-date and easily shareable.
How We Build Your Media Machine
From aligning your brand angles to hitting 'Send' on the pitch, our Project Manager ensures total accuracy.
Phase 1
Submit PR Goals
Share your target publications, thought leadership topics, bio, and your preferred outreach tools (Pitchbox, Buzzstream, etc.).
Phase 2
Strategy & Templates
Your Dedicated PM builds the outreach strategy, approves the HARO filtering rules, and finalizes the pitch templates the VA will use.
Phase 3
Expert Execution
The VA builds the media lists and begins daily pitching/HARO monitoring. The PM audits the outbox to ensure zero spammy behavior.
Phase 4
Pay Only for Output
We meticulously log processing time. You are billed strictly for actual VA labor executing your outreach. The PM's QA is 100% free.
Trusted by Founders & SEO Agencies
"We fired our expensive PR agency. Now, our Full-Time Sagedoer VA monitors HARO 3 times a day and drafts pitches using my previous quotes. We landed Forbes and TechCrunch in the first 60 days."
David S.
Startup Founder, SaaS Flow
"As an SEO agency, link building is crucial. Our VAs use Pitchbox to run massive outreach campaigns. The Project Manager ensures they never spam, keeping our domain reputation perfect."
Elena M.
Director, RankHigher SEO
"Building media lists manually took hours. I give my VA parameters (e.g., 'B2B Fintech Reporters in NY') and they pull a verified list of 200 contacts from Muck Rack by morning."
Kevin R.
Independent Publicist
"We fired our expensive PR agency. Now, our Full-Time Sagedoer VA monitors HARO 3 times a day and drafts pitches using my previous quotes. We landed Forbes and TechCrunch in the first 60 days."
David S.
Startup Founder, SaaS Flow
"As an SEO agency, link building is crucial. Our VAs use Pitchbox to run massive outreach campaigns. The Project Manager ensures they never spam, keeping our domain reputation perfect."
Elena M.
Director, RankHigher SEO
Ditch the $5k PR Retainer.
No opaque agency fees, no placement markups, and no hidden QA charges. Scale up instantly.
Part-Time
Perfect for founders needing daily HARO monitoring and basic list building.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
For PR firms and SEO agencies needing mass outreach and link-building scale.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Expertly Answered Concerns
Common questions from PR Directors and Startup Founders.
Does the VA write the press releases from scratch?
Typically, no. You provide the core news angle, the press release, and your key executive quotes. The VA acts as the amplification engine: building the target media list, formatting the press release for distribution, loading it into the pitching software, and managing the follow-ups.
How does the HARO / Connectively process work?
Speed is everything with HARO. Your VA will monitor the platform 3 times a day. Using a library of your pre-approved insights, bio, and headshots, the VA will identify relevant journalist queries and draft a rapid, highly formatted response for you to quickly approve or send directly on your behalf.
Do we need to provide a Muck Rack or Cision account?
Yes. You provide the software seats to your preferred media database (Muck Rack, Cision, Hunter.io, etc.). This ensures that all the highly valuable media lists the VA builds remain 100% owned by your company, even if you pause our services.
How do you ensure they don't spam journalists?
We actively train against "spray and pray" pitching. The Project Manager audits the VA's lists to ensure relevance. We focus on low-volume, high-personalization pitches, ensuring that the journalist's recent beats align perfectly with your client's news.
Do I pay extra for the QA Project Manager?
No. The dedicated QA Project Manager is provided 100% free of charge. They review the outreach templates, audit the media lists for accuracy, and manage the VA’s daily schedule so you don’t have to micro-manage the campaign.
Ready to Land That Feature?
Stop losing hours to hunting for journalist emails. Send us your PR goals and software stack, and our team will get back to you with a tailored outreach deployment plan.
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