Stop Leaking Billable Hours. Hire a Legal Billing VA
Don't let your attorneys waste time scrubbing time entries and chasing unpaid invoices. Let a dedicated virtual assistant manage your billing cycle from start to finish—overseen by a free Sagedoer Project Manager.
Firm Billing Ops
Clio / QuickBooks Sync
Client: Harrison Estate Litigation
VA corrected missing LEDES codes, fixed vague narratives, and generated pre-bill for Partner review.
Inv #4092 - 45 Days Past Due
VA made courteous follow-up call to corporate client, sent LawPay link, and confirmed receipt of $4,500.
PM Quality Check: The Sagedoer Project Manager audits the VA's pre-bills against firm guidelines to ensure 100% accuracy before final client distribution.
What Your Legal Billing VA Handles
Stop letting unbilled time and lingering receivables hurt your firm's cash flow. Our VAs execute the critical back-office operations that keep your revenue cycle moving.
Time Entry Scrubbing
Reviewing attorney time entries for vague narratives, typos, and block-billing. Ensuring descriptions adhere strictly to client-specific billing guidelines before generation.
Pre-Bill & Invoice Generation
Generating weekly or monthly pre-bills for partner review. Once approved, the VA finalizes invoices, applies necessary discounts, and batches them for client distribution.
LEDES & E-Billing Setup
Applying correct UTBMS task and activity codes for institutional clients. Uploading complex LEDES format files into portals like TyMetrix, Serengeti, or CounselLink.
IOLTA & Trust Replenishment
Monitoring retainer balances securely. Generating trust account replenishment requests, applying trust funds to open invoices, and maintaining strict compliance documentation.
AR Follow-Up & Collections
Executing a polite, professional collections process. Sending 30/60/90 day past-due emails, making courteous phone calls, and securing credit card payments via LawPay.
Expense & Disbursement Entry
Logging hard/soft costs (filing fees, court reporters, couriers, expert witnesses) into the practice management system so they are accurately billed back to the client.
Fluent in Legal Tech Platforms
Our VAs seamlessly integrate into the leading practice management and billing tools used by modern law firms.
Stop Relying on Untrained Freelancers
Why risk errors in IOLTA compliance or LEDES codes by hiring random gig workers? Build a reliable back-office with managed legal support.
| Feature | Freelance Marketplaces (Upwork/Fiverr) | Sagedoer (Fully Managed VA) |
|---|---|---|
| Platform Fees | 10% - 20% platform markup on every invoice. | 0% Hidden Fees. Flat hourly rate only. |
| Accuracy & QA | You must double-check their time entry scrubbing for fatal errors. | Dedicated PM audits pre-bills before they reach your desk. |
| Industry Knowledge | Random data-entry temps who don't understand UTBMS codes. | VAs are vetted for familiarity with legal billing mechanics. |
| Data Security & NDA | Unverified contractors viewing highly sensitive case files. | Rigorous security training, background checks, and strict NDAs. |
| Turnover Risk | Freelancer disappears during month-end; your invoicing stops. | Seamless internal replacements with zero workflow disruption. |
Bill Faster. Spend Less.
Scale your firm's administrative capacity without the massive overhead of hiring local in-office billing clerks.
Part-Time
20 Hours Per Week
- Pay only for active billing hours
- Dedicated Project Manager included
- Free quality QA & proofing
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active billing hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Trusted by Leading Law Firms
"Our Sagedoer VA handles all our Clio time-entry scrubbing and invoice generation. It saves my partners over 15 hours a month. The billing is always flawless."
"The Project Manager is incredible. They double-check the VA's LEDES formatting before files are uploaded to Serengeti. We haven't had a rejected invoice in six months."
"We needed someone to gently but persistently follow up on our aging AR. Our VA handles collections perfectly, securing payments via LawPay without damaging client relationships."
"Our Sagedoer VA handles all our Clio time-entry scrubbing and invoice generation. It saves my partners over 15 hours a month. The billing is always flawless."
"The Project Manager is incredible. They double-check the VA's LEDES formatting before files are uploaded to Serengeti. We haven't had a rejected invoice in six months."
Frequently Asked Questions
How do you ensure Attorney-Client Privilege and Data Security?
Security is our priority. All VAs and Project Managers sign strict, legally binding Non-Disclosure Agreements (NDAs). We adhere to strict data privacy protocols and recommend using secure password managers (like 1Password) so VAs can access your systems without seeing raw passwords. We also recommend setting Role-Based Access Control (RBAC) in your billing software.
Are they familiar with LEDES billing and UTBMS codes?
Yes. We vet our Legal Billing VAs for experience with institutional billing formats. They know how to apply the correct Uniform Task-Based Management System (UTBMS) codes to time entries and generate LEDES 1998B files for submission to third-party billing portals.
What happens if a VA makes an error on an invoice?
This is the power of the Sagedoer managed model. Your dedicated Project Manager acts as an internal Quality Assurance layer. The PM audits the VA's pre-bills, checks for vague time entries, and ensures compliance with your firm's specific billing guidelines *before* the invoice is sent to the partner for final review.
How do they handle collections and past-due accounts?
Our VAs execute a polite but persistent follow-up sequence. Using your firm's email address, they will send templated reminders at 30, 60, and 90 days. They can also make courteous phone calls to the client's accounting department and provide secure LawPay links to resolve the balance without damaging the attorney-client relationship.
Unburden Your Attorneys Today
Submit your practice management software and billing volume via the form. A Sagedoer Project Manager will reply promptly to structure your firm's support plan.