Focus on your patients.
We'll handle the practice.
Stop drowning in intake forms, EHR updates, and scheduling. Sagedoer provides expert Mental Health Virtual Assistants, fully managed by a dedicated Project Manager at zero extra cost.
Trusted by 100+ Therapists & Clinics
Trusted by Mental Health Professionals
"Having a dedicated PM means I don't have to train my VA on SimplePractice. Sagedoer handled it. My VA manages all my VOBs and intake coordination now."
Dr. Sarah K., Clinical Psychologist
"I was spending 15 hours a week on admin. Now, I just message my Sagedoer Project Manager, and the EHR updates are done flawlessly."
Mark T., LMFT Private Practice
"The zero platform fee model is amazing. I pay strictly for the hours my VA works on patient follow-ups and scheduling. Huge ROI."
Emily R., Counseling Center Director
"Having a dedicated PM means I don't have to train my VA on SimplePractice. Sagedoer handled it. My VA manages all my VOBs and intake coordination now."
Dr. Sarah K., Clinical Psychologist
"I was spending 15 hours a week on admin. Now, I just message my Sagedoer Project Manager, and the EHR updates are done flawlessly."
Mark T., LMFT Private Practice
"The zero platform fee model is amazing. I pay strictly for the hours my VA works on patient follow-ups and scheduling. Huge ROI."
Emily R., Counseling Center Director
Specialized Administrative Support for Therapists
Our VAs understand the nuances of a mental health practice. They act as an extension of your clinic, ensuring patient privacy and smooth operations.
Intake & Scheduling Coordination
Managing patient inquiries, sending secure intake packets, scheduling appointments, and handling cancellations/rescheduling.
EHR / EMR Management
Accurately updating patient demographics, uploading consent forms, and maintaining pristine, organized digital records.
Insurance Verification (VOB)
Calling insurance providers or using portals to verify active coverage, copays, deductibles, and authorization requirements before the session.
Secure Inbox & Phone Triage
Monitoring practice emails, responding to non-clinical patient queries, and organizing referral documents securely.
Proficient in Practice Software
No need to train them from scratch. We integrate with your stack.
Why Therapists Choose Sagedoer Over Freelancers
We eliminate the management burden so you can maximize billable hours.
Freelance Marketplaces
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Platform Fees & Markups
Up to 40% hidden fees just to use the platform.
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Daily Management
You must train them on your EHR and manage their daily tasks.
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Reliability & Turnover
If they quit or get sick, your practice grinds to a halt.
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Time Tracking
Self-reported hours with questionable accuracy.
Sagedoer Managed VA
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Platform Fees & Markups
0% Hidden Fees. You pay strictly for hours worked.
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Daily Management
Dedicated Project Manager handles delegation and QA for free.
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Reliability & Turnover
Seamless internal replacements with zero workflow disruption.
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Time Tracking
Centralised time tracking and consolidated reporting.
A Streamlined Process for Busy Practitioners
From setup to daily execution, we make delegation effortless.
Submit Requirements
Share your practice needs (EHR, specific tasks) via email, form, or WhatsApp.
Finalise the Deal
Your dedicated PM reviews your goals and finalizes the tailored administrative strategy.
Expert Execution
Your PM oversees operations, managing the VA to ensure flawless EHR updates and scheduling.
Pay Only for Output
We bill strictly for the VA's tracked time. The PM's management is entirely free.
Transparent Pricing for Practices
Up to 70% savings compared to in-house hires. Zero hidden fees.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Integration
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
You communicate directly with your dedicated PM, not the VA. You send tasks or instructions to the PM, who delegates to the VA, monitors the progress, checks for accuracy (like correct VOB details), and reports back to you. This PM service is entirely free.
Yes. We ensure that our processes and the tools used align with standard confidentiality practices. They are trained to handle PHI (Protected Health Information) strictly within your secure systems (like SimplePractice or secure BAA Google Workspace).
Absolutely. Our VAs have excellent English communication skills. They can call insurance companies for Benefits Verification (VOBs), handle patient scheduling calls, and manage intake inquiries professionally.
Because Sagedoer is fully managed, your Project Manager will instantly swap in another internally vetted and trained VA to cover the workload. Your practice experiences zero downtime and you don't have to hire a replacement.
Delegate your admin today.
Reach out to discuss your practice's needs. We respond rapidly and can have a VA integrated into your workflow within days.