Keep Your Trucks Moving.
We'll Handle the Dispatch & Leads.
Stop losing jobs to slow follow-ups and drowning in COIs. Sagedoer provides industry-trained Virtual Assistants for moving companies, van lines, and relocation specialists.
Live Dispatch Board
Generate COI for Smith Move
Building Mgmt Approv. Req.
Follow up on Yelp Lead #449
Send inventory estimate
Crew Schedule Update
Assign Team B to Local Move
Core Competencies
What a Moving Coordination VA Handles Daily
We provide highly trained specialists who understand inventory sheets, DOT compliance, and the fast pace of dispatching. Here is what they take off your plate.
Lead Intake & Quotes
Lightning-fast response to Yelp, Thumbtack, and web leads. We input inventory, calculate cubic feet/weight, and generate accurate estimates in your CRM.
COI Management
No more delayed moves due to missing paperwork. Your VA will contact building managers, acquire requirements, and generate compliant Certificates of Insurance.
Pre-Move Confirmations
Calling booked clients 48 hours prior to confirm addresses, inventory changes, parking permits, and elevator reservations to ensure crews aren't stalled.
Dispatch & Routing Support
Assisting operations managers with crew scheduling, route optimization updates, and updating the dispatch board in real-time as jobs are completed.
Post-Move Follow-up
Sending automated thank you emails, requesting Google reviews to boost your local SEO, and handling basic claims processing or damage intakes.
Billing & Invoicing
Reconciling driver hours, processing final payments, following up on unpaid corporate relocation invoices, and syncing data with QuickBooks.
A remote workforce without the management overhead!
Bypass the hassle of recruiting, training, and managing staff – we oversee the entire process on your behalf at absolutely no extra charge.
Fully Managed Service
Your dedicated project manager handles QA and daily oversight.
Pay Only for Output
Zero wasted time. We log and charge exclusively for actual working time.
Consolidated Reporting
Centralised time tracking and clear, actionable updates.
No Platform Fees
Skip the 20-40% markups found on traditional freelance sites.
Sagedoer vs Traditional Platforms
Platform & Fees
Up to 40% hidden markups
Sagedoer
0% Hidden Fees
Management
You supervise freelancers
Dedicated Project Manager
Replacements
Start hiring all over again
Seamless internal replacement
How It Works
A streamlined process designed to integrate seamlessly with your moving operations.
Submit Requirements
Share your specific project needs with us. Choose your preferred channel: Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will review your goals, outline a tailored strategy, and finalise the details.
Expert Execution
Your PM takes full charge, getting the work done seamlessly through our internal team of vetted experts.
Pay Only for Output
We charge exclusively for actual working time. Your dedicated manager's supervision is completely free.
Simple, Transparent Pricing
Scale your moving operations without the overhead of full-time, in-house hires.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Moving Companies
"Our Sagedoer VA handles all our inbound Yelp and Thumbtack leads within 5 minutes. We've doubled our booking rate simply because we are the first ones to reply with a proper inventory estimate."
Mark R.
Owner, Apex Van Lines
"Managing COIs for high-rise buildings in NYC was a nightmare. Now, I just assign the job in SmartMoving, and my VA handles the building management directly. Flawless execution and the dedicated PM is a lifesaver."
Sarah D.
Operations Manager
"Having a VA do our 48-hour pre-move confirmation calls has drastically reduced day-of surprises. They confirm addresses, parking setups, and box counts. Worth every penny of the $6/hr rate."
James T.
Dispatcher, Relo Pro
"Our Sagedoer VA handles all our inbound Yelp and Thumbtack leads within 5 minutes. We've doubled our booking rate simply because we are the first ones to reply with a proper inventory estimate."
Mark R.
Owner, Apex Van Lines
"Managing COIs for high-rise buildings in NYC was a nightmare. Now, I just assign the job in SmartMoving, and my VA handles the building management directly. Flawless execution and the dedicated PM is a lifesaver."
Sarah D.
Operations Manager
"Having a VA do our 48-hour pre-move confirmation calls has drastically reduced day-of surprises. They confirm addresses, parking setups, and box counts. Worth every penny of the $6/hr rate."
James T.
Dispatcher, Relo Pro
Frequently Asked Questions
Answers to common questions from moving company owners.
Are your VAs familiar with moving software like SmartMoving or Supermove?
Yes. We source specialists with prior logistics and moving industry experience. If you use a proprietary or highly specific tool, your dedicated PM will oversee their rapid onboarding based on your SOPs at no extra charge.
Can they handle inbound phone calls from angry customers?
While they excel at dispatch support, outbound confirmations, and email/CRM management, we recommend using them primarily for back-office, follow-ups, and chat/email support to maximize efficiency. However, we can assign voice-capable VAs for overflow call taking if required.
How do they handle Certificates of Insurance (COI)?
Your VA will follow your established procedure, typically requesting the requirements from the building management, generating the COI via your insurance agent portal, and emailing it directly to the necessary parties prior to move day.
What happens if my VA gets sick?
This is the Sagedoer advantage. Your dedicated Project Manager will step in or facilitate a seamless internal replacement immediately, ensuring zero disruption to your dispatch board or lead flow.
Ready to streamline your moving ops?
Reach out via WhatsApp, email, or fill out the form below. Our Project Manager will reply promptly to build your tailored logistics support strategy.