Curate the Future. Let Us Handle the Administration.
Stop losing valuable curatorial hours to data entry, donor management, and ticketing. Hire a rigorously trained Museum & Gallery Virtual Assistant. We manage the QA, and you pay only for output.
Proficient in Cultural Institution Tech Stacks
What Your Museum VA Handles Daily
Your dedicated Project Manager ensures our vetted administrative experts execute these high-volume tasks flawlessly, freeing your curators to actually curate.
Collections Data Management
We handle the tedious data entry. Our VAs update your CMS, transcribe historical documents, and ensure digital metadata is accurate and searchable.
- Data entry in PastPerfect / TMS
- Standardizing artifact metadata & tags
- Formatting condition reports
Membership & Donor Relations
Keep your supporters engaged. We process memberships, update CRM records, and generate the critical tax-acknowledgment letters for your signature.
- Processing renewals in Altru/Salesforce
- Drafting donor thank-you correspondence
- Maintaining clean mailing lists
Visitor Services & Marketing
We act as your digital front desk, managing group tour requests, scheduling social media posts for upcoming exhibits, and drafting newsletters.
- Coordinating school group itineraries
- Scheduling posts via Hootsuite/Canva
- Managing general inquiry inboxes
The Sagedoer Advantage
Why Directors and Non-Profit Boards choose our managed service over raw freelancing.
Traditional Freelancing
Platform & Management Fees
Up to 40% in hidden markups, bidding, and memberships draining your tight budget.
Daily Team Management
You must juggle and supervise remote workers directly while trying to plan exhibitions.
Quality Assurance Risk
Hit-or-miss talent. A botched donor record or incorrect metadata can cause major institutional headaches.
Staff Turnover
Start the grueling hiring and CMS training process all over again if they quit.
Sagedoer Managed
0% Hidden Fees
Pay strictly for hours worked. Stretch your non-profit budget further.
Dedicated Project Manager
Acts as your department head. We oversee the VA at absolutely no cost to you.
Exceptional Quality Assurance
Internally vetted experts trained in discretion, data accuracy, and institutional standards.
Seamless Continuity
Instant internal replacements with zero workflow disruption. The archives keep moving.
How Our Managed Service Works
A structured workflow designed to integrate seamlessly with your institution.
Submit Requirements
Share your specific CMS platform, project backlog, and administrative needs via Email, Form, or WhatsApp.
Finalise the Deal
Your dedicated Project Manager reviews your goals, creates data handling SOPs, and finalises the partnership details.
Expert Execution
Your PM takes full charge. They manage the VA updating your archives and handling inquiries, ensuring quality control.
Pay Only for Output
Centralised time tracking. We charge exclusively for the VA's actual working time. PM management is completely free.
Transparent, Grant-Friendly Pricing
No hidden fees. Centralised USD invoicing. Free Management included.
Part-Time Support
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Support
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Cultural Institutions
See how Sagedoer provides vital administrative support to the arts.
"We had thousands of accession records that needed metadata updates in PastPerfect. Sagedoer's VA completed the backlog in a month, and the Project Manager ensured every record matched our nomenclature standards perfectly."
Eleanor W.
Chief Curator
"Processing memberships and sending tax letters used to consume my entire week. Handing this off to a managed VA was the best decision we made. It freed me up to actually focus on major donor cultivation."
David H.
Development Director
"Our small historical society simply couldn't afford a full-time admin. For $7/hr, we get 20 hours of help managing our general inbox, scheduling school tours, and updating our Omeka site. Incredible value."
Mary T.
Board President
"Zero platform fees and simple billing makes it very easy to justify to our finance committee. The VA handles our daily social media and Hootsuite scheduling, keeping our community engaged."
James L.
Gallery Owner
"We had thousands of accession records that needed metadata updates in PastPerfect. Sagedoer's VA completed the backlog in a month, and the Project Manager ensured every record matched our nomenclature standards perfectly."
Eleanor W.
Chief Curator
"Processing memberships and sending tax letters used to consume my entire week. Handing this off to a managed VA was the best decision we made. It freed me up to actually focus on major donor cultivation."
David H.
Development Director
"Our small historical society simply couldn't afford a full-time admin. For $7/hr, we get 20 hours of help managing our general inbox, scheduling school tours, and updating our Omeka site. Incredible value."
Mary T.
Board President
"Zero platform fees and simple billing makes it very easy to justify to our finance committee. The VA handles our daily social media and Hootsuite scheduling, keeping our community engaged."
James L.
Gallery Owner
Frequently Asked Questions
Common questions about delegating your institutional administration.
Do your VAs know how to use specific Museum CMS software?
How do you handle sensitive donor data and privacy?
Can they help with grant administration?
Can they communicate with our members directly?
Support your mission. Delegate the rest.
Stop losing curatorial and developmental hours to administrative tasks. Contact us to get matched with a trained Museum VA and a dedicated Project Manager.
Request a Proposal
Fill out the form below and your new Project Manager will reach out shortly to discuss your institution's needs.