Focus on the Mission.
We'll Handle the Admin.
Maximize your budget and scale your impact. Hire a fully managed NGO Virtual Assistant to tackle donor CRM updates, grant research, and volunteer coordination without the massive overhead of a local hire.
Monthly Donation Logged
Salesforce NPSP Updated
Grant Docs Compiled
Global Fund Initiative
Thank You Email Sent
To: Annual Gala Sponsors
Sagedoer Manager
"End-of-year tax receipts mailed."
Fluent in Industry-Standard Non-Profit Software
Dedicated Support for Your Mission
Our VAs handle the tedious backend administration, allowing your executive directors and board members to focus on fundraising, advocacy, and community impact.
Donor CRM Management
Keep your database pristine. We accurately log incoming donations, update contact details, and merge duplicate records in Salesforce or Bloomerang.
- Donor data entry & list segmentation
- Sending automated tax receipt emails
Grant & Funding Support
Never miss a deadline. Your VA will research potential foundations, format application documents, and maintain your grant calendar.
- Prospect research & pipeline tracking
- Gathering required compliance documents
Communications & Newsletters
Keep your supporters engaged. We format monthly Mailchimp newsletters, reply to general inquiry emails, and schedule social media updates.
- Formatting "Thank You" letters & campaigns
- General inbox triage (info@ filtering)
Volunteer Coordination
Organize the people who make your mission possible. VAs handle volunteer shift scheduling, send reminders, and track hours worked.
- Managing event registration lists
- Sending pre-event logistics emails
Expense & Board Admin
Keep your books clean for audits. We categorize expenses, file digital receipts, and format agendas/minutes for board of directors meetings.
- Basic QuickBooks expense categorization
- Distributing board meeting packets
Free Project Manager
As a director, you don't have time to micromanage. We assign a dedicated PM to supervise your VA and ensure standard operating procedures are followed—at zero extra cost.
View NGO PricingA Smarter Approach to NGO Staffing
Why forward-thinking charities are choosing managed VAs to keep overhead low and direct funds back to their mission.
Traditional Local Hires
-
Massive Overhead Costs
Hiring local admin staff drains your budget with taxes, health benefits, PTO, and office equipment costs.
-
High Management Burden
You (or your board) are entirely responsible for training, tracking hours, and managing daily HR issues.
-
Inflexible Capacity
Hard to scale staffing up or down based on seasonal fundraising demands (like Giving Tuesday).
-
Zero Overhead or Benefits
Pay strictly an hourly rate for pure work. No benefits, no taxes, no office space required. Maximize your budget.
-
Free Management Layer
Your dedicated Project Manager supervises the VA, answers their questions, and ensures quality control at no extra cost.
-
Vetted & Secure Operations
We deploy internally vetted professionals operating under strict confidentiality protocols to protect donor data.
Deploy Your VA In 4 Steps
Submit Needs
Share your specific administrative bottlenecks with us via Email, Form, or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures, and finalises setup.
Expert Execution
Your PM takes full charge, managing your VA to tackle data entry and admin efficiently.
Pay For Output
We charge exclusively for actual working time logged. PM supervision is 100% free.
Transparent Non-Profit Budgeting
20 Hours
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
40 Hours
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Trusted by Changemakers
Frequently Asked Questions
Security and donor confidentiality are paramount. We operate entirely within your existing security protocols. You provide restricted, role-based access (RBAC) to the VA for your CRM (like Salesforce or Bloomerang). Our VAs use secure password managers and strict confidentiality agreements.
Absolutely. The benefit of a managed VA is scalability. If you are on a part-time plan and need extra help processing donations or sending tax receipts in December, simply communicate with your Project Manager to temporarily increase hours. You only pay for what you use.
Yes. Sagedoer maintains a bench of professionals vetted for their administrative skills. Your dedicated Project Manager will match you with a VA whose skill set aligns with your specific tech stack, whether that's DonorPerfect, Mailchimp, Asana, or QuickBooks Non-profit.
Scale Your
Mission Today.
Stop burning out your leadership on routine data entry. Contact Sagedoer to deploy your dedicated NGO admin instantly.
Request Admin Setup
Share your non-profit's administrative needs. A PM will respond shortly with a tailored plan.