Focus on the Patient.
We'll Handle the Paperwork.
Stop spending your evenings answering emails and verifying insurance. Hire a fully managed Occupational Therapy Virtual Assistant to handle intakes, scheduling, EMR updates, and billing admin.
New Pediatric Intake
Forms sent via SimplePractice
Aetna Eligibility Checked
Active - Co-pay logged to chart
Home Exercise Program
Emailed PDF to Johnson family
Sagedoer Manager
"Waitlist patient scheduled."
Fluent in Allied Health & Therapy Software
Dedicated Support for Therapy Practices
Our VAs handle the tedious backend administration, allowing your occupational therapists to focus on direct patient care, evaluations, and clinical growth.
Intake & Scheduling
Keep your calendar full but organized. VAs handle waitlists, schedule initial evaluations, and send digital intake forms directly through your EMR.
- Managing Jane App or SimplePractice calendars
- Triage phone calls, emails, and waitlists
Insurance Verification
Stop getting blindsided by denials. We call insurance companies or use portals (like Availity) to check active benefits and copays before the first session.
- Verifying OT specific CPT code coverage
- Logging benefits directly into the patient's chart
EMR/EHR Chart Management
Keep records pristine and audit-ready. We upload referral faxes, organize past medical records, and ensure intake consents are signed.
- Fax sorting and digital document filing
- Pre-filling basic demographics for evaluations
Billing & Receivables
Maintain steady cash flow. VAs assist with generating superbills, sending out patient statements, and following up on unpaid balances.
- Sending weekly/monthly invoices to clients
- Basic tracking of claim denials in Therabill
Therapy Resource Support
Enhance patient care. Your VA can format Home Exercise Programs (HEPs), email resource PDFs to parents, and manage telehealth Zoom links.
- Formatting clinic newsletters via Mailchimp
- Sending session reminders and Zoom links
Free Clinic Manager
As a clinic owner, you don't have time to micromanage administrative staff. We assign a dedicated Project Manager to supervise your VA, verify their workflow, and ensure confidentiality protocols are followed—at zero extra cost.
View Clinic PricingA Smarter Approach to Clinic Staffing
Why forward-thinking private practices and pediatric clinics are choosing managed VAs to keep overhead low.
In-House Front Desk
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Massive Overhead Costs
Hiring local admin staff drains your clinic's budget with payroll taxes, health benefits, PTO, and office space requirements.
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High Management Burden
You are entirely responsible for training them on your EMR, tracking their hours, and managing daily HR/attendance issues.
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Inflexible Capacity
It is incredibly difficult to scale an in-house team up or down based on your fluctuating patient caseload.
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Zero Overhead or Benefits
Pay strictly an hourly rate for pure work. No benefits, no payroll taxes, no desk space required. Maximize your clinic's margins.
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Free Management Layer
Your dedicated Project Manager supervises the VA, answers their questions, and ensures quality control at no extra cost to you.
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Secure & Confidential Operations
We deploy internally vetted professionals operating under strict confidentiality protocols to protect sensitive patient health information.
Deploy Your VA In 4 Steps
Submit Needs
Share your clinic's specific EMR software and administrative bottlenecks with us.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures, and finalises setup.
Expert Execution
Your PM takes full charge, managing your VA to tackle intake and scheduling efficiently.
Pay For Output
We charge exclusively for actual working time logged. PM supervision is 100% free.
Predictable Practice Budgeting
20 Hours
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
40 Hours
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Trusted by Therapy Clinics
Frequently Asked Questions
Patient privacy is paramount. We operate entirely within your existing security protocols and secure platforms (like SimplePractice or WebPT). You provide restricted, role-based access to the VA. Our professionals use secure password managers and adhere to strict confidentiality agreements regarding Protected Health Information (PHI).
Absolutely. VAs can log into insurance portals (Availity, Navinet, etc.) or make calls to check patient eligibility, active status, copayments, and whether a prior authorization is required for specific Occupational Therapy CPT codes.
Yes. Sagedoer maintains a bench of professionals vetted for administrative skills. Your dedicated Project Manager will match you with a VA whose skill set aligns with your specific software, whether that's Jane App, SimplePractice, Cliniko, Therabill, or WebPT.
Scale Your
Clinic Today.
Stop burning out your therapists on routine data entry. Contact Sagedoer to deploy your dedicated clinical admin instantly.
Request Admin Setup
Share your clinic's administrative needs. A PM will respond shortly with a tailored plan.