Power Your Back Office.
Focus on the Field.
Stop drowning in JIBs, HSE logs, and vendor invoices. Hire a fully managed Oil & Gas Virtual Assistant to streamline your administrative overhead and keep your crews moving.
DAILY DRILLING REPORT
Rig 44 Data Entered
HSE COMPLIANCE
JSA Logs Filed to OSHA
VENDOR AP
Halliburton Inv Reconciled
Sagedoer Manager
"All vendor invoices processed."
Fluent in Industry-Standard Oilfield & ERP Software
Industrial-Grade Admin Capacity
Our VAs handle the complex, high-volume data entry and compliance tracking required by oilfield services, allowing your site supervisors to focus on safety and production.
HSE & Safety Admin
Ensure 100% compliance without the paperwork burden. We log daily Job Safety Analyses (JSAs), track incident reports, and manage safety meeting minutes.
- Logging OSHA/ISNetworld data
- Tracking employee certification expiries
Fleet & Asset Tracking
Keep your iron working. Your VA monitors equipment utilization logs, updates preventative maintenance schedules, and tracks GPS telematics data.
- Updating maintenance software (SAP/FieldFX)
- Tracking DOT logs and fuel receipts
Vendor & JIB Accounting
Protect your margins. We handle the heavy lifting of Joint Interest Billing (JIBs), processing field tickets, and matching vendor invoices to POs.
- Reconciling third-party service tickets
- Basic AP/AR entry in QuickBooks or Oracle
Daily Drilling Reports
Ensure accuracy from the field to the office. VAs compile and format Daily Drilling Reports (DDRs), inputting mud logs, footage, and NPT into your database.
- Transcribing handwritten field tickets
- Formatting morning reports for executives
Crew & Hitch Scheduling
Manage complex labor logistics seamlessly. Your VA tracks rig rotations (e.g., 14/14 hitches), organizes crew travel, and logs timesheets.
- Booking flights and man-camp logistics
- Verifying field timesheets against GPS data
Free Operations Manager
You don't have time to micromanage back-office staff. We assign a dedicated Project Manager to supervise your VA, verify data accuracy, and ensure strict confidentiality protocols are followed—at zero extra cost.
View PricingA Leaner Approach to Oilfield Administration
Why operators and energy consultants are choosing managed VAs over risky freelance platforms to handle sensitive operational data.
Freelance Platforms
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Platform & Management Fees
Lose up to 40% of your budget to platform bidding fees, transaction costs, and monthly memberships.
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High Management Burden
You are entirely responsible for training them on complex energy software, tracking their hours, and verifying data entry.
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Turnover & Replacements
If a freelancer quits, your invoicing and HSE logging halts completely while you restart the hiring process.
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0% Hidden Fees
Pay strictly an hourly rate for pure work tracked via centralized software. Zero platform markups or subscriptions.
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Free Management Layer
Your dedicated Project Manager acts as your single point of contact, supervising the VA and assuring quality.
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Seamless Internal Replacements
If a VA takes leave, we assign another internally vetted expert instantly. Zero operational disruption.
Mobilize Your Team in 4 Steps
Submit Needs
Share your specific field software, volume of data, and required admin tasks with us via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures, and finalises security protocols.
Expert Execution
Your PM takes full charge, managing your VA to accurately process field tickets, JIBs, and DDRs.
Pay For Output
We charge exclusively for actual working time logged. PM supervision is 100% free.
Predictable Overhead Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Trusted by the Energy Sector
Frequently Asked Questions
Confidentiality is critical in the energy sector. Our VAs operate under strict Non-Disclosure Agreements (NDAs). You provide restricted, role-based access to your specific systems (like SAP or Oracle). Our professionals use secure password managers and follow stringent data protection protocols.
Yes. Because oilfield operations run 24/7, we can align your VA's schedule to match your corporate office hours (e.g., standard US Central Time) or schedule them to process overnight data so Daily Drilling Reports are ready for your executives first thing in the morning.
Absolutely. Sagedoer maintains a bench of administratively skilled VAs. Your dedicated Project Manager will ensure your assigned VA is familiarized with standard O&G acronyms and your specific company workflows before they begin processing live data.
Optimize Your
Operations.
Stop letting paperwork bottleneck your field efficiency. Contact Sagedoer to deploy your dedicated administrative support instantly.
Request Admin Setup
Share your monthly data entry volume and bottlenecks. A PM will respond shortly.