Eliminate Order Backlogs.
Accelerate Fulfillment.
Stop delaying shipments because of manual data entry bottlenecks. Hire a fully managed Order Processing Virtual Assistant to handle ERP routing, PO creation, invoicing, and 3PL coordination.
B2B Wholesale
PO #88492 Processed
Routed to Dallas 3PL Warehouse
Dropship Order
Order #11054 Synced
Tracking uploaded to Shopify
Exception Handling
Backorder Alert: SKU-994
Customer emailed, PO adjusted
Sagedoer Manager
"End of day queue cleared."
Fluent in Industry-Standard ERP & E-Commerce Software
Mastering the Order Lifecycle
Our VAs handle the tedious, time-sensitive operational tasks that keep your supply chain moving, ensuring your clients receive their goods on time.
Multi-Channel Order Entry
Bypass EDI errors and manual bottlenecks. Your VA takes orders from emails, PDFs, or phone transcripts and enters them accurately into your ERP or CRM.
- B2B Purchase Order (PO) transcription
- Validating addresses to prevent shipping errors
3PL & Warehouse Routing
Ensure orders reach the right picking queue. We route orders to specific warehouses or 3PLs based on geographic proximity or inventory availability.
- Sending pick tickets to internal warehouses
- Exporting daily CSV batches for dropshippers
Invoicing & Payments
Keep your cash flow steady. VAs generate invoices in QuickBooks or NetSuite, match them to shipped orders, and email them to clients.
- Reconciling partial payments or wire transfers
- Handling Net-30 / Net-60 terms administration
Exception & Backorder Mgmt
Don't let stockouts create angry customers. We actively monitor inventory, flag backorders, and update customers on revised ETAs proactively.
- Splitting orders for partial fulfillment
- Issuing necessary refunds or store credits
Tracking & Shipping Admin
Close the loop. Your VA retrieves tracking numbers from carrier portals or 3PL files and updates your sales channels so customers are notified.
- Uploading FedEx/UPS tracking to Shopify/Amazon
- Filing claims for lost or damaged freight
Free Operations Manager
Order entry mistakes ruin margins. You don't have time to audit your staff. We assign a dedicated PM to QA your VA's daily output and ensure SOPs are strictly followed—at zero extra cost.
View PricingA Smarter Approach to Operations Scaling
Why top B2B and e-commerce companies are moving away from freelance marketplaces to fully managed VA teams.
Freelance Platforms
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Platform Markups & Memberships
Lose up to 40% of your budget to bidding fees, transaction costs, and mandatory memberships.
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High Management Burden
You are entirely responsible for training them on your ERP, auditing data entry mistakes, and tracking hours.
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Turnover & Downtime
If a solo freelancer gets sick or quits, your order processing grinds to a halt while you rehire.
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0% Hidden Fees
Pay strictly an hourly rate for pure work tracked via centralized software. Zero platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their data entry, and assures operational quality.
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Seamless Internal Replacements
If a VA takes leave, we assign another internally tested expert instantly. Zero processing disruption.
Delegate in 4 Simple Steps
Submit Needs
Share your ERP system, daily order volume, and immediate goals with us via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures (SOPs), and finalises security.
Expert Execution
Your PM takes full charge, managing your VA to tackle the daily order queues and PO creations.
Pay For Output
We charge exclusively for actual working time logged. PM supervision and QA is 100% free.
Predictable Overhead Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by B2B & E-Com Leaders
Frequently Asked Questions
Yes. You provide restricted, role-based access to your ERP or order management system. Our VAs use secure password managers and adhere to strict data confidentiality protocols to process B2B and B2C orders safely.
Data entry mistakes cost money. Your dedicated PM acts as a safety net. Before confirming a batch of daily orders is fully processed, the PM will spot-check SKU entries, verify warehouse routing logic, and ensure shipping parameters are met based on your specific SOPs.
Because Sagedoer operates a fully managed workforce, we offer instant scalability. If you have a seasonal spike or a massive B2B contract drops, simply communicate with your Project Manager. We can temporarily allocate additional vetted VAs to clear the queue without you having to hire more staff.
Optimize Your
Order Flow.
Stop letting manual data entry hold back your shipments. Contact Sagedoer to deploy your dedicated operations support instantly.
Request Admin Setup
Share your ERP platform and daily order volume. A PM will respond shortly.