Stop Missing Leads
While On The Ladder.
You shouldn't have to build quotes and chase unpaid invoices after a 10-hour day on the job site. Hire a fully managed Virtual Assistant to handle your estimating admin, scheduling, and customer follow-ups.
NEW WEB LEAD
Exterior Repaint - 123 Main St
Called & Booked Estimate
ESTIMATE DRAFT
Smith Kitchen Cabinets
Proposal sent via PaintScout
COMPLETED JOB
Final Invoice Follow-Up
Invoice paid, Yelp link sent
Sagedoer Manager
"Inbox zero. Proposals out."
Fluent in Your Contracting Ecosystem
Get Out Of The Office. Back Into The Field.
Our managed VAs handle the tedious paperwork, lead triage, and scheduling that holds your painting business back from scaling to multiple crews.
Lead Intake & Scheduling
Never let an Angi, Yelp, or website lead go to voicemail again. Your VA answers calls, qualifies prospects, and books onsite estimates into your calendar.
- Qualifying leads (Interior vs Exterior)
- Booking estimates based on zip codes
Proposal & Estimate Prep
You provide the measurements and notes; we build the professional proposal. VAs format quotes in PaintScout or Joist and email them directly to the client.
- Adding scope of work and prep details
- Attaching standard terms and conditions
Follow-Ups & Closing
The fortune is in the follow-up. VAs systematically text and email prospects who haven't signed their proposals, increasing your closing rate without you lifting a finger.
- 3-day and 7-day proposal follow-ups
- Re-engaging old leads for winter specials
Crew & Job Coordination
Keep your painters organized. We upload project photos to CompanyCam, dispatch work orders to your crew leaders, and confirm color choices with clients.
- Sending pre-job preparation emails to clients
- Verifying Sherwin-Williams/Benjamin Moore codes
Invoicing & Reviews
Maintain steady cash flow. VAs send final invoices upon job completion, track down late payments, and request Google/Yelp reviews from happy customers.
- Sending deposit and final payment links
- Automated reputation management campaigns
Free Operations Manager
You don't have time to audit your office staff. We assign a dedicated PM to QA your VA's proposals, monitor call logs, and ensure your CRM is pristine—at zero extra cost.
View PricingA Smarter Approach to Growth
Why top painting contractors are moving away from local hires and freelance marketplaces to fully managed VA teams.
Traditional Freelancers
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Platform Markups & Fees
Lose up to 40% of your budget to Upwork bidding fees, transaction costs, and monthly memberships.
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High Management Burden
You are entirely responsible for training them on Housecall Pro, auditing quote mistakes, and tracking their hours.
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Turnover & Downtime
If a solo freelancer quits, your lead follow-ups grind to a halt while you start the grueling hiring process again.
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0% Hidden Fees
Pay strictly an hourly rate for pure work tracked via centralized software. Zero platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their estimates, and assures operational quality.
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Seamless Internal Replacements
If a VA takes leave, we assign another internally tested expert instantly. Zero operational disruption.
Predictable Admin Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Frequently Asked Questions
They don't do the actual estimating algorithm. You (the contractor) provide the raw measurements, photos, or rough numbers from your site visit. The VA then takes that raw data, enters it into your estimating software (like PaintScout or Joist), builds the professional PDF proposal, and emails it to the client for signature.
Yes. Sagedoer VAs are vetted for excellent English communication skills. They act as your front office, answering calls, qualifying whether a lead is interior/exterior, gathering zip codes, and booking them professionally into your calendar so you look like a much larger operation.
Your dedicated PM acts as your operations supervisor. Before a batch of proposals goes out, or if there's a complex scheduling issue, the PM spot-checks the VA's work in your CRM to ensure your Standard Operating Procedures (SOPs) are being followed perfectly.
Scale Your
Paint Business.
Stop doing paperwork at 9 PM. Contact Sagedoer to deploy your dedicated front office support instantly.
Request Office Setup
Share your CRM platform and daily lead volume. A PM will respond shortly.