Flawless Patient Payment Posting.
Zero Unapplied Balances.
Stop letting unposted ERAs and manual EOBs create false AR and confusing patient statements. Hire a highly trained Payment Posting Virtual Assistant to reconcile your daily deposits to the exact penny.
Payment Posting Expertise
Meticulous Accuracy for Healthy Cash Flow.
Inaccurate posting leads to phantom AR, incorrect patient statements, and compliance risks. Our specialized VAs handle the tedious data entry so your senior billers can focus entirely on high-value claim appeals.
ERA Auto-Posting & Exceptions
Managing daily 835 Electronic Remittance Advice files. We resolve fallout claims, fix linking errors, and ensure bulk payments drop cleanly into patient ledgers.
Manual EOB Data Entry
Deciphering complex paper Explanations of Benefits. Accurately entering allowed amounts, contractual adjustments, coinsurance, and deductibles line-by-line.
Denial Capture (CARC/RARC)
Identifying denied line items during posting and accurately logging reason codes (e.g., CO-16, PR-27) so your AR team can immediately begin the appeal process.
Daily Bank Reconciliation
Cross-referencing actual EFTs and lockbox bank deposits against the EHR posting batches to ensure systems balance to the exact penny every single day.
Patient Payment & Copays
Posting front-desk copay collections, online portal payments, and mailed checks to individual patient accounts to generate accurate final statements.
Credit Balance Resolution
Identifying overpayments from primary/secondary insurances or patients. Initiating recoupment logs and preparing refund requests for management approval.
Why Medical Billing Companies Trust Sagedoer VAs.
Hiring domestic staff for data entry destroys your margins. But cheap, unmanaged freelancers compromise PHI and make posting errors that cost thousands in lost revenue. Sagedoer provides managed, highly trained payment posters with zero platform fees.
HIPAA & BAAs
Strict adherence to HIPAA. VAs work via secure VPNs or your remote desktop. BAAs are standard.
PM Supervision
Your dedicated Project Manager ensures batches are closed daily and error rates remain at 0%.
Pay For Output
You are billed transparently by the hour only for active posting work. No downtime costs.
0% Platform Fees
No bloated agency retainers or markup percentages. Just a simple, competitive hourly rate.
A Frictionless Onboarding Process
Integrate trained payment posters into your RCM workflow in days, not months.
Submit Requirements
Share your daily claim volume, specific EHR/Clearinghouse stack, and process requirements.
Execute Agreements
We sign standard BAAs. Your dedicated PM assigns a specialized VA and sets secure access protocols.
Expert Execution
Your VA securely logs in daily to process ERAs, manual EOBs, log denials, and reconcile deposits.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. PM supervision is 100% free.
Scalable Operations Pricing
Enterprise-grade RCM administrative support without the domestic payroll burden.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Medical Billing Teams
"We were drowning in paper EOBs from smaller payers. Sagedoer assigned a VA who knew exactly how to read complex adjustments and post them flawlessly into AdvancedMD. Our unapplied cash balance is finally zero."
Sarah T.
Director of RCM Operations
"Having our senior billers spend hours posting checks was a waste of talent. The Sagedoer VA handles all daily deposit reconciliation to the penny. The Project Manager oversees it all, so I don't have to."
Marcus W.
Billing Company Owner
"Accuracy was our main concern with outsourcing. But Sagedoer's medical billing VAs are top-tier. They capture CARCs/RARCs perfectly during posting, allowing our denial management team to work appeals instantly."
Jessica L.
Practice Administrator
"We were drowning in paper EOBs from smaller payers. Sagedoer assigned a VA who knew exactly how to read complex adjustments and post them flawlessly into AdvancedMD. Our unapplied cash balance is finally zero."
Sarah T.
Director of RCM Operations
"Having our senior billers spend hours posting checks was a waste of talent. The Sagedoer VA handles all daily deposit reconciliation to the penny. The Project Manager oversees it all, so I don't have to."
Marcus W.
Billing Company Owner
"Accuracy was our main concern with outsourcing. But Sagedoer's medical billing VAs are top-tier. They capture CARCs/RARCs perfectly during posting, allowing our denial management team to work appeals instantly."
Jessica L.
Practice Administrator
RCM Posting FAQ
Answers to common concerns from Practice Managers and Billing Owners.
Are they experienced with complex manual EOBs?
Yes. While ERAs handle the bulk, our VAs are rigorously tested on reading complex, multi-page paper EOBs. They understand how to correctly allocate allowed amounts, contractual write-offs, PR (Patient Responsibility), and secondary insurance coordination.
How do you ensure HIPAA compliance and security?
Security is paramount. We sign Business Associate Agreements (BAAs). VAs operate from secure environments, strictly utilizing your firm's provided VPN, remote desktop connection, or securely provisioned cloud EHR credentials. Data never resides locally.
Do they handle denial capture during posting?
Absolutely. Accurate posting is only half the job. Our VAs are trained to capture and log specific CARCs (Claim Adjustment Reason Codes) and RARCs directly into your EHR so your AR team can generate immediate appeals.
What happens if a VA makes a posting error?
This is why our managed model is superior. Your dedicated Sagedoer Project Manager performs daily Quality Assurance (QA) checks and deposit reconciliations before batches are closed, catching and correcting errors internally before they affect your reporting.
Accelerate Your Revenue Cycle Today.
Reach out to Sagedoer today. Secure a dedicated Payment Posting VA to handle your daily batches so your team can focus on collecting cash.
Request an RCM VA Profile
Tell us about your EHR/Clearinghouse setup and daily posting volume.