Keep Your Hands on Patients.
We'll Handle the EMR.
Stop spending your evenings chasing prior authorizations and updating SOAP notes. Hire a fully managed Physical Therapy Virtual Assistant to handle scheduling, insurance verification, and billing admin.
Auth Tracking
UHC Prior Auth Approved
12 Visits authorized for John Doe
Patient Engagement
Home Exercise Program
Physitrack PDF emailed to Sarah
Billing Prep
Medicare KX Modifier
Applied to claims nearing cap
Sagedoer Manager
"Tomorrow's schedule is full."
Fluent in Industry-Standard PT & Rehab Software
Protect Your Clinicians from Burnout
Our managed VAs handle the tedious data entry, recurring scheduling, and insurance phone calls that slow down your in-office staff, allowing you to focus entirely on patient recovery.
Prior Auths & Verification
Stop getting blindsided by denied claims. We proactively call payers or use portals to verify active coverage, track authorized visits, and initiate new authorization requests.
- Checking copays, deductibles & out-of-pocket max
- Tracking Medicare KX modifier thresholds
Recurring Scheduling & Intake
PT requires consistency. VAs handle inbound calls, schedule out full plans of care (e.g., 2x a week for 6 weeks), and actively manage your cancellation waitlists.
- Sending digital intake and consent forms
- Re-booking patients who dropped off the schedule
EMR & SOAP Note Prep
Reduce your charting time. VAs can pre-fill patient demographics, attach incoming physician referrals to the chart, and upload subjective intake data into your EMR.
- Sorting e-faxes and digital document filing
- Auditing charts for missing physician signatures
Billing & Receivables
Maintain steady cash flow. VAs assist with claim scrubbing, generating superbills for cash-pay patients, and following up on denied claims or unpaid balances.
- Sending patient statements via Therabill/WebPT
- Calling insurance reps to appeal basic denials
HEP & Patient Engagement
Improve clinical outcomes and retention. Based on your notes, your VA can format Home Exercise Programs (HEPs) and email the PDFs or app links to patients.
- Managing Physitrack or HEP2go libraries
- Checking in on patients between sessions
Free Clinic Manager
As a clinic director, you don't have time to audit your remote staff. We assign a dedicated PM to QA your VA's data entry, monitor auth logs, and ensure secure workflows are maintained—at zero extra cost.
View PricingA Smarter Approach to Clinic Staffing
Why growing physical therapy practices are avoiding the endless cycle of local hiring in favor of fully managed virtual assistant teams.
Traditional Local Hires
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Massive Overhead Costs
Hiring local receptionists drains your clinic's budget with payroll taxes, health benefits, PTO, and physical desk space.
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Constant Staff Turnover
The medical front desk has one of the highest burnout rates. When they quit, your authorization tracking grinds to a halt.
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High Management Burden
You or your Office Manager are entirely responsible for training them on WebPT, auditing their insurance checks, and handling HR.
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0% Overhead or Benefits
Pay strictly a flat hourly rate for pure work tracked via centralized software. Zero payroll taxes or benefits. Save up to 70%.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their data entry, and assures operational continuity at no extra cost.
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Seamless Internal Replacements
If a VA takes leave, we instantly assign another internally vetted expert. Zero disruption to your patient scheduling.
Delegate in 4 Simple Steps
Submit Needs
Share your practice's specific EMR software, daily patient volume, and pain points via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures (SOPs), and finalises secure system access.
Expert Execution
Your PM takes full charge, managing your VA to tackle insurance portals, faxes, and patient registration.
Pay For Output
We charge exclusively for actual working time logged. Practice Manager supervision and QA is 100% free.
Predictable Clinic Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Therapy Clinics
Frequently Asked Questions
Security is our top priority in healthcare settings. Our VAs operate under strict internal confidentiality agreements. You provide restricted, role-based access to your specific EMR/EHR system (like WebPT). Our professionals use secure password managers and adhere to stringent data protection protocols regarding Protected Health Information (PHI).
Yes. VAs are thoroughly vetted for clear, professional English communication. They can operate your VOIP system (like RingCentral) to answer inbound scheduling calls, conduct pre-visit reminder calls, follow up on dropped-off patients, and reply to patient portal messages seamlessly.
Sagedoer maintains an active pool of VAs experienced in medical and physical therapy administration. During onboarding, your dedicated Project Manager will align you with a VA proficient in the specific software tools your clinic relies on, whether that's WebPT, Prompt EMR, Clinicient, or SimplePractice.
Optimize Your
PT Practice.
Stop letting administrative backlogs and prior auths delay patient care. Contact Sagedoer to deploy your dedicated clinical support instantly.
Request Setup Proposal
Share your EMR system and daily patient volume. A PM will respond shortly.