Stop Herding Guests.
Start Hosting.
Producing a podcast is a full-time job before you even hit record. Hire a specialized Podcast Production VA to manage guest outreach, draft show briefs, coordinate with editors, and syndicate episodes. Overseen by a free dedicated project manager.
Ep 145: Sarah Jenkins
Guest briefing doc finalized.
Ep 144: Tech Trends
Raw audio sent to freelance editor.
Ep 143: Q3 Q&A
Uploading to Megaphone...
Ad Read Sync
BetterHelp - Midroll Added
Booking Status
Guests booked thru Nov
Proficient in the Creator Operations Stack
Your personal showrunner.
Great podcasts run on tight systems. Our Production VAs handle the backend logistics, guest wrangling, and publishing workflows so you can focus entirely on the conversation.
Guest Outreach & Booking
Identifying ideal guests, sending cold pitches, managing the follow-up pipeline, and coordinating recording times across multiple time zones using Calendly.
Pre-Interview Research
Saving you hours of prep. We compile detailed briefing documents covering the guest's background, recent work, and a drafted list of engaging interview questions.
Onboarding & Logistics
Collecting guest headshots and bios, sending Riverside/Squadcast tech checks, and ensuring they have the right mic and lighting setup before recording day.
Post-Production Coordination
Acting as the bridge to your editing team. We route raw files, provide time-stamped edit notes, and track the asset delivery pipeline in Notion or Asana.
Syndication & SEO
Writing compelling, keyword-optimized show notes, formatting timestamps, managing ID3 tags, and scheduling the upload on your host (Megaphone, Buzzsprout).
Sponsor & Promo Mgmt
Tracking ad inventory, providing dynamic insertion points, and emailing the final episode and promotional assets to the guest for cross-promotion.
A More Reliable Showrunner
Why independent creators and media networks choose Sagedoer over unpredictable freelance marketplaces.
The Challenge
Coordinating guests, editors, and sponsors requires extreme organization. Dropped balls mean missed publish dates.
Up to 40% hidden markups
You manage their daily tasks
Chaos when they take a sick day
0% Hidden Fees ($6-$7/hr)
Free Project Manager QA
Guaranteed Consistency
A Streamlined Deployment Workflow
Our managed 4-step workflow ensures your production pipeline is organized and your publish dates are never missed.
Submit Blueprint
Detail your publishing cadence, guest criteria, preferred host (e.g., Megaphone), and project management tool.
System Setup
Your PM establishes a shared pipeline board, email outreach templates, and secure access protocols.
Expert Execution
The VA begins pitching guests, writing show notes, and coordinating with your editors daily.
Review & Publish
Review the prepared episode drafts. Pay strictly for the VA's tracked hours; PM QA is 100% free.
A Production Team That Scales With You
Stop paying unpredictable per-episode rates to agencies. Pay a flat hourly rate for dedicated talent. Zero hidden fees.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA & workflow supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA & workflow supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Ideal for networks publishing 3+ shows/week
Trusted by Top Hosts & Networks
See how our Production VAs are helping creators scale their audio empires.
"I was spending 10 hours a week just pitching guests, scheduling Calendly links, and writing show notes. My Sagedoer VA took over the entire pipeline. Now I just show up, hit record in Riverside, and they handle the rest with my editor."
Marcus T.
Business Podcast Host
"We run a network with 4 active shows. Paying an agency per-episode to manage syndication was destroying our margins. A full-time Sagedoer VA handles all our Megaphone uploads and sponsor tracking for $6/hr. The PM ensures zero missed dates."
Sarah K.
Podcast Network Director
"The pre-interview research briefs are a game-changer. My VA scours the guest's recent articles and provides me with a customized outline of questions. It makes me sound infinitely more prepared. Best hire I've made."
David R.
True Crime Podcaster
"I was spending 10 hours a week just pitching guests, scheduling Calendly links, and writing show notes. My Sagedoer VA took over the entire pipeline. Now I just show up, hit record in Riverside, and they handle the rest with my editor."
Marcus T.
Business Podcast Host
"We run a network with 4 active shows. Paying an agency per-episode to manage syndication was destroying our margins. A full-time Sagedoer VA handles all our Megaphone uploads and sponsor tracking for $6/hr. The PM ensures zero missed dates."
Sarah K.
Podcast Network Director
Frequently Asked Questions
Addressing common queries regarding our Managed Podcast Production service.
What is the difference between a Production VA and an Editing VA?
A Production VA (this role) acts as your showrunner. They handle guest outreach, scheduling, pre-interview research, writing show notes, managing sponsors, and uploading to your RSS feed. They coordinate with your editor to ensure episodes are published on time.
How do they handle my calendar and guest bookings securely?
Why hire through Sagedoer instead of a freelancer on Fiverr or Upwork?
Do your VAs know how to use my podcast hosting platform?
Get back behind the mic. Let us handle the rest.
Contact us to get paired with your dedicated project manager. Let's build your pre-production and publishing workflow today.
Initiate Services
Submit your show's production requirements below.