Get Your PMs Out of Procore.
Back onto the Jobsite.
Stop paying Project Engineers $80k/year to do data entry. Hire a fully managed Construction Project Admin VA to route RFIs, slip-sheet drawings, track submittals, and chase subcontractor COIs.
SUBMITTAL ROUTING
HVAC Shop Drawings
Logged & assigned to MEP Engineer
RFI MANAGEMENT
RFI #042 - Structural Clash
Architect response distributed to subs
DOCUMENT CONTROL
ASI #004 Revisions
Slip-sheeted into master drawing set
Sagedoer Manager
"All COIs verified."
Fluent in Industry-Standard ConTech Software
Your Off-Site Project Engineer
We handle the tedious, time-consuming document control and data entry in Procore, allowing your Superintendents and PMs to focus on building, safety, and schedules.
RFI & Submittal Management
Don't let a pending RFI delay your pour. Your VA logs incoming RFIs and Submittals, routes them to the correct architect or engineer, and tracks them until closure.
- Creating submittal logs from spec books
- Distributing approved RFIs to field crews
Drawing & Spec Control
Ensure your team is always building from the current set. We process ASIs and Bulletins, slip-sheeting new drawing revisions into your Procore or Bluebeam master set.
- Version control and drawing superseding
- Linking RFIs directly to drawing callouts
Directory & COI Compliance
Keep your jobsite compliant and liability-free. VAs manage your Procore directory and relentlessly track down expiring Certificates of Insurance (COIs) from subcontractors.
- Auditing vendor insurance limits
- Managing user access and permission templates
Daily Logs & Field Reporting
Superintendents hate typing. They can dictate or text their daily notes, weather conditions, and manpower counts, and the VA will enter them perfectly into the Procore Daily Log.
- Transcribing voice memos to daily logs
- Organizing jobsite photos into albums
Financial Admin & Commitments
Assist your project accountants. VAs can perform the heavy data entry required to draft prime contracts, input subcontractor commitments, and initiate PCOs/CCOs.
- Setting up Schedule of Values (SOV)
- Processing basic AP invoices for approval
Free Operations Manager
A missed RFI can cost thousands in rework. You don't have time to audit your admin. We assign a dedicated PM to QA your VA's document control logs and ensure compliance—at zero extra cost.
View PricingA Smarter Approach to Construction Admin
Why top General Contractors are moving away from local, high-overhead hiring to fully managed, specialized virtual assistant teams.
Traditional Project Admins
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Massive Overhead Costs
Hiring a local PE or Admin costs $60k-$80k+ plus payroll taxes, healthcare, PTO, and office space overhead.
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High Management Burden
Your Senior PMs spend their valuable time training new admins on Procore workflows instead of managing clients.
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Rigid Scaling
When you win three new bids, it takes months to hire and train new admin staff. When projects close, you're stuck with the payroll.
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0% Overhead or Benefits
Pay strictly a flat hourly rate for pure work tracked via software. Zero payroll taxes or HR headaches. Save up to 70%.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their submittal logs, and assures operational quality.
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Instant Deployment & Scaling
We deploy internally tested experts who already understand construction management platforms. Scale up or down instantly.
Break Ground in 4 Steps
Submit Needs
Share your active project volume, software stack (Procore, Sage), and bottlenecks via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, requests required permission templates, and sets up secure access.
Expert Execution
Your PM takes full charge, managing your VA to immediately begin routing RFIs and slip-sheeting drawings.
Pay For Output
We charge exclusively for actual working time logged. PM supervision and QA is 100% free.
Predictable Project Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by General Contractors
Frequently Asked Questions
Security is our priority. You never give a VA full admin/financial control unless necessary. You create a restricted, role-based "Standard" or "Admin" user seat within specific Procore tools (like Documents, Submittals, or RFIs). Our VAs use secure password managers to protect your project data.
Yes. Sagedoer maintains a bench of VAs who are specifically vetted for ConTech (Construction Technology) experience. They understand the difference between an RFI and an ASI, know what a schedule of values (SOV) is, and are familiar with CSI MasterFormat divisions.
Slip-sheeting a drawing incorrectly can cause massive field errors. Your dedicated PM acts as your operations supervisor. Before a new drawing set is published to the field team in Procore, the PM will spot-check the VA's uploads to ensure revisions match the architect's bulletin perfectly.
Build Faster.
Admin Less.
Stop wasting expensive Project Management time on routine data entry. Contact Sagedoer to deploy your dedicated Procore admin instantly.
Request Project Setup
Share your ConTech software stack and project volume. A PM will respond shortly.