Stop Herding Cats. Delegate the Follow-Ups.
Don't let your CEO or Ops Director waste 15 hours a week updating task statuses, sending meeting notes, and chasing freelancers for deliverables. Hire a rigorously trained Project Manager VA to run your sprints. We manage the QA, and you pay only for output.
Proficient in Top Project Management Software
What Your Project Manager VA Handles Daily
Your Sagedoer Operations Manager ensures our vetted PM Virtual Assistants execute these critical coordination tasks seamlessly, removing you from the operational weeds.
Task Tracking & Follow-ups
Stop being the "bad cop." We track every task in your pipeline, identifying blockers and politely but persistently following up with team members to ensure deadlines are met.
- Auditing Asana/ClickUp for overdue tasks
- Chasing designers/devs for status updates via Slack
- Reassigning tasks when timelines shift
Meeting Management & Minutes
Make your meetings actionable. We attend your standups, take meticulous notes, and immediately translate discussions into assigned tickets in your workflow tool.
- Drafting and distributing daily standup agendas
- Taking actionable meeting minutes
- Converting notes into Jira/Linear tickets
Reporting & Documentation
Get a clear view of your company's health. We compile end-of-week reports on sprint velocity, budget burn rates, and update your internal Notion wikis.
- Generating weekly project health summaries
- Updating SOPs and documentation in Notion
- Tracking team capacity and resource allocation
The Sagedoer Architecture
Why agency owners and startup founders choose our managed service over raw freelancing.
Unmanaged Freelancers
The "Who Manages the Manager?" Problem
Hiring a freelance PM often means the CEO still has to supervise them to ensure they are actually holding the team accountable.
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden setup fees.
Methodology Mismatches
Freelancers who rigidly force their own "Agile" frameworks instead of adapting to your specific company culture.
Coverage Gaps
If your freelance PM takes a week off, your entire production pipeline stalls.
Sagedoer Managed
We Manage the Manager
Our internal Operations Director oversees your assigned PM VA, ensuring they log in, follow your SOPs, and maintain velocity—at no cost to you.
0% Hidden Fees
Pay strictly for hours worked by your PM VA. Zero platform or setup fees.
Custom Workflow Adaptation
We don't force frameworks. We document your exact way of working and ensure the VA executes it.
Seamless Continuity
Instant internal cross-training. Your projects keep moving even if your primary VA is sick.
Deployment Protocol
A structured workflow designed to safely hand over the reins of your operations.
Submit Requirements
Share your PM software stack (e.g., Asana, Slack), team size, and primary bottlenecks via Email or Form.
SOP & Access Setup
Your Ops Director establishes secure access, maps out your meeting cadence, and defines communication rules.
Active Coordination
The Ops Director takes charge. They deploy the PM VA to track boards, message your team, and log reports.
Pay for Output
Centralized time tracking. You pay only for the PM VA's actual working hours. Director oversight is 100% free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Ops Management included.
Part-Time PM
20 Hours Per Week
- Pay only for hours of pure work
- Ops Director QA included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time PM
40 Hours Per Week
- Pay only for hours of pure work
- Ops Director QA included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Agencies & Founders
See how Sagedoer's managed approach scales team productivity.
"I was spending half my week just pinging developers in Slack asking 'is this done yet?'. Sagedoer's PM VA now handles all our Daily Standups, updates Jira, and chases blockers. I actually have time to sell now."
David T.
Agency Owner
"The Sagedoer 'Manager managing the VA' structure is brilliant. I told the Sagedoer Ops lead how I want our ClickUp organized. They trained the VA, and now it runs perfectly. I don't have to micro-manage anyone."
Sarah J.
Startup Founder
"Our meetings were useless without notes. The VA now attends our zoom calls, takes bulleted minutes, and immediately creates actionable Asana tasks with due dates. It holds everyone accountable."
Marcus K.
Director of Ops
"Zero platform fees and simple billing. For $7/hr, having a dedicated resource to manage our Notion wiki and compile end-of-week burndown charts is an incredible value."
Elena L.
Product Manager
"I was spending half my week just pinging developers in Slack asking 'is this done yet?'. Sagedoer's PM VA now handles all our Daily Standups, updates Jira, and chases blockers. I actually have time to sell now."
David T.
Agency Owner
"The Sagedoer 'Manager managing the VA' structure is brilliant. I told the Sagedoer Ops lead how I want our ClickUp organized. They trained the VA, and now it runs perfectly. I don't have to micro-manage anyone."
Sarah J.
Startup Founder
"Our meetings were useless without notes. The VA now attends our zoom calls, takes bulleted minutes, and immediately creates actionable Asana tasks with due dates. It holds everyone accountable."
Marcus K.
Director of Ops
"Zero platform fees and simple billing. For $7/hr, having a dedicated resource to manage our Notion wiki and compile end-of-week burndown charts is an incredible value."
Elena L.
Product Manager
System Queries (FAQ)
Common questions about delegating your Project Management tasks.
Who exactly is managing who? Can you explain the Sagedoer structure?
Do I have to train them on my specific software (like Jira or Monday)?
Can the VA communicate directly with my team or clients?
Do they attend meetings?
Stop chasing updates.
Start leading.
Don't let your executive team waste hours playing "bad cop" with task deadlines. Contact us to deploy a trained PM Virtual Assistant.
Request Deployment Proposal
Share your team size and PM software (e.g., Asana, Jira) below. Your Sagedoer Director will establish contact shortly.