Stop Reconciling Ledgers.
Start Scaling Your Doors.
Property accounting is tedious and complex. Hire a fully managed Virtual Assistant to expertly handle your AppFolio/Buildium ledgers, AP/AR, owner statements, and security deposit dispositions.
RENT RECONCILIATION
124 Main St - Unit 4B
ACH payment matched to tenant
ACCOUNTS PAYABLE
ABC Plumbing Invoice
Entered & routed for approval
OWNER REPORTING
Monthly Owner Packet
Statements generated & emailed
Sagedoer Manager
"Owner draws are ready."
Fluent in Industry-Standard PropTech & Accounting Software
Your Dedicated Back-Office Accounting Team
Our managed VAs handle the tedious, time-consuming financial workflows of property management, ensuring your books are clean, vendors are paid, and owners are happy.
Rent Collection & A/R
Stop hunting down payments. We reconcile incoming lockbox, ACH, and check deposits to the correct tenant ledgers daily.
- Applying late fees according to lease terms
- Sending automated 3-day pay or quit notices
Accounts Payable (A/P)
Keep your contractors and utilities current. Your VA enters vendor invoices, assigns them to the correct property and GL code, and preps them for your final approval.
- Processing utility bills and property taxes
- Tracking vendor W-9s and 1099 prep
Owner Statements & Draws
Ensure your property owners get paid accurately and on time. We audit the monthly ledgers, calculate management fees, and generate clean owner packets.
- Preparing monthly Owner Draws via ACH
- Publishing statements to the Owner Portal
Move-In/Move-Out Accounting
Don't violate escrow laws. VAs handle the critical financial transition when tenants change, ensuring compliance with local deposit regulations.
- Processing Security Deposit Dispositions
- Calculating prorated rent and move-in charges
Commercial CAM Reconciliation
For commercial portfolios, we calculate and reconcile Common Area Maintenance (CAM), taxes, and insurance (NNN) charges accurately for each tenant.
- Auditing annual expense pools
- Generating tenant reconciliation letters
Free QA Manager
Accounting mistakes cost you owners. You don't have time to audit your remote staff's ledgers. We assign a dedicated Project Manager to QA your VA's work before owner statements go out—at zero extra cost.
View PricingA Smarter Approach to Real Estate Staffing
Why growing property management firms are moving away from local bookkeepers and risky freelance platforms to fully managed VA teams.
Local Hires & Freelancers
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Severe Data Security Risks
Handing over bank access and tenant SSNs to unvetted solo freelancers on Upwork is a massive liability.
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Massive Overhead Costs
Hiring a local property accountant costs $60k+ plus payroll taxes, benefits, and office space.
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High Management Burden
You are entirely responsible for training them on AppFolio/Buildium and constantly auditing their ledgers for mistakes.
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Vetted & Secure Operations
We deploy internally vetted professionals operating under strict confidentiality protocols using secure, role-based access.
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0% Hidden Fees or Benefits
Pay strictly an hourly rate for pure work tracked via centralized software. Zero payroll taxes or platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their financial entries, and assures operational quality.
Delegate in 4 Simple Steps
Submit Needs
Share your PM software stack, door count, and immediate accounting bottlenecks via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, outlines standard operating procedures (SOPs), and finalises secure access.
Expert Execution
Your PM takes full charge, managing your VA to tackle AP/AR, rent recon, and owner statements.
Pay For Output
We charge exclusively for actual working time logged. PM supervision and QA is 100% free.
Predictable Portfolio Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Property Managers
Frequently Asked Questions
Security is our priority. You never give a VA full administrative or banking control. Instead, you create a restricted, role-based user seat within AppFolio, Buildium, or Yardi (e.g., restricted from modifying bank accounts or initiating unapproved transfers). Our VAs use secure password managers and adhere to strict confidentiality protocols.
Yes. Property accounting is uniquely complex (escrow accounts, owner draws, security deposit dispositions). Sagedoer maintains a bench of VAs with specific real estate and property management accounting experience. Your PM ensures they understand your specific chart of accounts before they begin.
An error on an Owner Statement damages your reputation. You don't have time to audit your remote staff's ledgers daily. Your dedicated PM acts as your operations supervisor, QAing the VA's data entry, AP/AR entries, and monthly statements before they are published.
Scale Your
Door Count.
Stop letting ledger reconciliation slow down your property managers. Contact Sagedoer to deploy your dedicated accounting support instantly.
Request Setup Proposal
Share your PM software (e.g., AppFolio) and door count. A PM will respond shortly.