Stop Scraping County Sites. Uncover Hidden Off-Market Deals.
Navigating clunky local government portals to find tax defaults and property ownership data is a massive time sink. Hire a rigorously trained Real Estate Tax Record Virtual Assistant to pull delinquent lists, verify data, and format your CRM imports. We manage the QA, and you pay only for output.
Proficient in Top Real Estate Data Platforms
What Your Tax Record VA Handles Daily
Your dedicated Project Manager ensures our vetted data experts execute these tedious research tasks flawlessly, handing you pristine lists ready for marketing.
County & Public Record Scraping
Stop navigating 90s-era municipal websites. We manually pull highly targeted lists directly from county appraisal and tax collector portals.
- Extracting delinquent property tax lists
- Identifying pre-foreclosures and tax liens
- Pulling code violation and probate records
Data Verification & Hygiene
Raw data is full of errors. We cross-reference pulled records to ensure accuracy, identifying absentee owners and corporate entities before you spend money on mailers.
- Matching site address vs. mailing address
- Flagging LLCs, trusts, and corporate ownership
- Removing recently sold or actively listed properties
CRM Formatting & Aggregation
We don't just hand you a messy text file. We meticulously format the scraped data into clean CSVs ready to be imported directly into your CRM or dialer.
- Standardizing columns (APN, Owner Name, Address)
- Merging data with third-party skip tracing results
- Uploading final batches to Podio, REI Reply, or BatchLeads
The Sagedoer Architecture
Why top Real Estate Wholesalers and Investors choose our managed service over raw freelancing.
Unmanaged Freelancers
Platform & Bidding Fees
Up to 40% lost to marketplace markups and hidden setup fees.
Navigation Confusion
Freelancers get paralyzed because every single county website has a different layout and terminology.
Management Overhead
You must stop closing deals to audit their spreadsheets to ensure they didn't scramble the APN and address columns.
Data Burning
Wasting money skip-tracing bad data because the freelancer pulled properties that were already sold.
Sagedoer Managed
0% Hidden Fees
Pay strictly for hours worked. Zero platform or setup fees.
Dedicated Project Manager
Acts as your Data Ops Lead. The PM maps out the specific county site SOP so the VA knows exactly where to click.
Strict Quality Assurance
The PM audits the final CSV formatting before delivery, ensuring 100% clean imports into your CRM.
Seamless Continuity
Instant internal replacements. Your data pipeline stays full even if a VA is absent.
Deployment Protocol
A structured workflow designed to secure your data pipeline seamlessly.
Submit Target Criteria
Share your target counties, data parameters (e.g., 2+ years tax default), and formatting rules.
SOP & Navigation Setup
Your PM reviews the specific county portals, creates step-by-step extraction SOPs, and establishes secure access.
Active Data Mining
Your PM takes charge. They manage the VA pulling records, verifying ownership, and formatting spreadsheets.
Pay for Output
Centralized time tracking. You pay only for the VA's actual data manipulation hours. PM QA is free.
Flat-Rate Operational Costs
Predictable USD invoicing. No platform fees. Free Management included.
Part-Time Data Admin
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free spreadsheet QA & supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Data Admin
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free spreadsheet QA & supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Real Estate Investors
See how Sagedoer's managed approach scales data operations.
"I was trying to pull tax defaults from three different county websites, and their UI was terrible. Sagedoer's VA completely took this over. The Project Manager built a step-by-step guide for the VA for each county. I just wake up to fresh lists now."
David T.
Real Estate Wholesaler
"The QA from the Project Manager is what makes this work. I've had freelancers before who scrambled the APN and Address columns, ruining our direct mail campaign. The Sagedoer PM actually audits the spreadsheets."
Sarah J.
Director of Acquisitions
"We needed someone to run our raw data through skip tracing and format it for our dialer. The VA handles the data merge perfectly. Having clean data has doubled our connection rate."
Marcus K.
Fix & Flip Investor
"Zero platform fees makes delegating our data work affordable. We provide access to PropStream, and the VA pulls our precise niche lists and flags corporate ownership. Best decision we've made."
Elena L.
Investment Fund Manager
"I was trying to pull tax defaults from three different county websites, and their UI was terrible. Sagedoer's VA completely took this over. The Project Manager built a step-by-step guide for the VA for each county. I just wake up to fresh lists now."
David T.
Real Estate Wholesaler
"The QA from the Project Manager is what makes this work. I've had freelancers before who scrambled the APN and Address columns, ruining our direct mail campaign. The Sagedoer PM actually audits the spreadsheets."
Sarah J.
Director of Acquisitions
"We needed someone to run our raw data through skip tracing and format it for our dialer. The VA handles the data merge perfectly. Having clean data has doubled our connection rate."
Marcus K.
Fix & Flip Investor
"Zero platform fees makes delegating our data work affordable. We provide access to PropStream, and the VA pulls our precise niche lists and flags corporate ownership. Best decision we've made."
Elena L.
Investment Fund Manager
System Queries (FAQ)
Common questions about delegating your property data research.
Do I need to provide the paid software (like PropStream or Realist)?
Every county website is different. How do they know what to do?
Do these VAs make cold calls to the property owners?
How do you ensure the spreadsheet data is clean?
Stop pulling lists.
Start analyzing deals.
Don't let your acquisitions team burn out doing manual data entry. Contact us to deploy a trained Data VA and a dedicated Project Manager.
Request Deployment Proposal
Share your target markets and preferred data sources below. Your Project Manager will establish contact shortly.