Stop Paying Per File.
Scale Your Closings.
Stop paying $400+ per transaction to domestic TCs. Hire a dedicated Transaction Coordinator Virtual Assistant to audit compliance, chase signatures, and manage deadlines from contract to close at a flat hourly rate. Overseen by a free dedicated project manager.
124 Oakwood Drive - Buyer
Clear to Close890 Pine Ave - Seller
Inspection PhaseSent Intro Email to Title & Lender
Audited Lead Paint Disclosures
Review final CDA/HUD
Compliance Status
Broker File Approved
Proficient in Top Real Estate Platforms
Your contract-to-close command center.
A successful real estate team relies on impeccable back-office execution. Our VAs take over the communication, auditing, and deadline tracking so you can focus on generating new business.
Introductory Coordination
Sending detailed introductory emails to the client, co-op agent, lender, and title/escrow company containing a timeline of all critical contractual dates.
Compliance Auditing
Reviewing the executed contract and all addendums. We hunt down missing initials, signatures, and ensure broker compliance folders (SkySlope/Dotloop) are 100% complete.
Deadline Management
Tracking Earnest Money Deposits (EMD), inspection periods, appraisal deadlines, and loan commitments. We send proactive reminders before contingencies expire.
Vendor Wrangling
Ordering home warranties, requesting HOA documents, confirming inspection times with all parties, and ensuring repair receipts are collected and distributed.
MLS & CRM Updates
Updating listing statuses in the local MLS (Active to Pending to Sold) and advancing pipeline stages within your CRM (Follow Up Boss, kvCORE).
Closing Preparation
Reviewing the preliminary CD/ALTA for accuracy, scheduling the final walkthrough, confirming closing times, and submitting the final commission breakdown to the broker.
Stop The Per-File Highway Robbery
Why top-producing teams and brokerages are abandoning domestic TC agencies for Sagedoer's hourly model.
The Cost Trap
Domestic TC agencies charge $350-$500 per transaction. If you close 10 deals a month, you are paying up to $5,000 for administrative work.
Punishing $400/file fees
They refuse to use your systems
Unavailable outside business hours
Flat Hourly Rate ($6-$7/hr)
Free Project Manager QA
They work inside YOUR CRM
A Streamlined Deployment Workflow
Handing over your client communication requires trust and a solid system. Our managed 4-step workflow ensures your files are compliant and clients are happy.
Submit Processes
Provide your state's specific contract templates, your compliance checklist, and CRM access.
System Setup
Your PM establishes a secure @yourdomain email for the VA and sets up the transaction tracking board.
Expert Execution
You send an executed contract. The VA audits it, sends intro emails, and begins tracking deadlines daily.
Review & Close
Show up to closing and collect your check. Pay strictly for the VA's tracked hours; PM QA is free.
Scalable File Management. Flat Rates.
Stop bleeding your commissions on per-file fees. Pay a flat hourly rate for dedicated talent. Zero hidden fees.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Handle up to ~15 active files/month
- Dedicated Project Manager included
- Free QA & compliance reviews
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Handle up to ~35+ active files/month
- Dedicated Project Manager included
- Free QA & compliance reviews
- Zero setup or onboarding fees
- No monthly membership charges
- Ideal for high-volume teams & brokerages
Trusted by Top Producers
See how our VAs are helping real estate teams close more deals smoothly.
"I was paying an outside TC $400 a file. When my volume hit 15 deals a month, I was losing $6,000. I switched to a full-time Sagedoer VA for under $1k. They use my Follow Up Boss, send emails as me, and the PM audits every compliance folder. Unbelievable ROI."
Marcus T.
Top 1% Team Lead
"As a Brokerage owner, compliance is my biggest fear. Our dedicated VA audits every file in SkySlope the second a contract is ratified. They chase the agents for missing initials so I don't have to."
Sarah K.
Managing Broker
"The communication is flawless. My VA sends out the 'Intro to Escrow/Lender' email within an hour of a signed contract. They track the EMD drop-dead dates and ping me before anything expires. Best decision I made this year."
David R.
Independent Realtor
"I was paying an outside TC $400 a file. When my volume hit 15 deals a month, I was losing $6,000. I switched to a full-time Sagedoer VA for under $1k. They use my Follow Up Boss, send emails as me, and the PM audits every compliance folder. Unbelievable ROI."
Marcus T.
Top 1% Team Lead
"As a Brokerage owner, compliance is my biggest fear. Our dedicated VA audits every file in SkySlope the second a contract is ratified. They chase the agents for missing initials so I don't have to."
Sarah K.
Managing Broker
Frequently Asked Questions
Addressing common queries regarding our Managed TC service.
Do your VAs need a Real Estate License?
Will clients know they are speaking to a VA?
Why hire through Sagedoer instead of a per-file TC company?
What if a deal falls through? Do I still pay?
Stop chasing paperwork. Start closing deals.
Contact us to get paired with your dedicated project manager. Let's build your transaction pipeline today.
Initiate Services
Submit your team's transaction requirements below.