Stop Playing Phone Tag.
Fast-Track Your Hires.
Don't lose top candidates to competing offers because reference checks are taking too long. Hire a fully managed Virtual Assistant to conduct professional, standardized employment verifications and reference calls.
Candidate: M. Davis
Sr. Frontend Designer
Former manager verified dates
Candidate: A. Chen
Account Executive
Reference questionnaire emailed
Candidate: J. Smith
Operations Lead
Verification report uploaded
Sagedoer Manager
"Verification reports audited."
Fluent in Industry-Standard ATS & HR Software
Your Dedicated Verification Team
We handle the tedious, time-consuming task of chasing down former employers, ensuring your recruitment team can focus entirely on sourcing and interviewing top talent.
Phone Outreach & Interviews
Stop playing phone tag. Your VA calls provided references on behalf of your agency or HR department, scheduling times to connect and conducting professional verification interviews.
- Relentless, polite follow-ups with busy managers
- Conducting behavioral and performance questioning
Standardized Questionnaires
Ensure data consistency. VAs strictly follow your approved scripts and questionnaires, ensuring every candidate is evaluated on a level playing field.
- Verifying exact dates of employment and job titles
- Capturing strengths, weaknesses, and rehire eligibility
Digital Verification Forms
If a reference prefers not to speak on the phone, the VA manages the digital workflow—emailing secure questionnaires via Docusign, Google Forms, or specific ATS tools.
- Sending automated/manual email chasers
- Compiling digital responses into applicant files
Report Formatting
Your hiring managers shouldn't have to decipher messy notes. VAs format all gathered reference feedback into clean, branded PDF reports ready for executive review.
- Highlighting red flags or discrepancies
- Professional grammar and tone correction
ATS & CRM Synchronization
Keep your pipeline organized. Once a reference is cleared, the VA updates the candidate's profile in Greenhouse, Bullhorn, or Workday, advancing them to the final offer stage.
- Uploading final PDFs to candidate profiles
- Tagging internal recruiters upon completion
Free QA Project Manager
A poorly handled reference check reflects badly on your company. You don't have time to audit your VA's work. We assign a dedicated PM to QA the written reports and ensure strict adherence to your compliance guidelines—at zero extra cost.
View PricingA Smarter Approach to HR Scaling
Why top staffing agencies and corporate HR departments are moving away from freelance marketplaces to fully managed VA teams.
Freelance Platforms
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Information Security Risks
Handing over sensitive applicant data and internal ATS access to an unvetted solo freelancer on Upwork is a massive liability.
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Platform Markups & Fees
Lose up to 40% of your administrative budget to bidding fees, transaction costs, and mandatory monthly memberships.
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High Management Burden
You are entirely responsible for training them on your specific compliance scripts, auditing their reports, and tracking their hours.
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Vetted & Secure Operations
We deploy internally vetted professionals operating under strict confidentiality protocols using secure password managers.
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0% Hidden Fees
Pay strictly a flat hourly rate for pure work tracked via centralized software. Zero payroll taxes or platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their formatted reports, and assures operational continuity.
Delegate in 4 Simple Steps
Submit Needs
Share your ATS platform, hiring volume, and standard reference questionnaires via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, digests your compliance SOPs, and finalises secure access.
Expert Execution
Your PM takes full charge, managing your VA to immediately begin outreach and report generation.
Pay For Output
We charge exclusively for actual working time logged. PM QA and supervision is 100% free.
Predictable HR Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free report QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free report QA and supervision
- Zero setup or onboarding fees
Trusted by TA Leaders
Frequently Asked Questions
Yes. We specifically vet our VAs for excellent, clear English communication skills. They act as an extension of your HR team. We recommend setting them up with a company email alias and VOIP line so they present a unified, highly professional brand image when contacting former employers.
During onboarding, your dedicated Project Manager will collect your standard reference check questionnaires and compliance guidelines (e.g., questions that are legally off-limits). The VA will strictly adhere to these scripts, ensuring consistent data collection across all candidates.
Security is our priority. You never give a VA full administrative control. Instead, you create a restricted, role-based "Coordinator" or "Recruiter Assistant" user seat within your Applicant Tracking System. Our VAs use secure password managers and adhere to strict confidentiality protocols.
Hire
Faster.
Stop letting administrative reference checks delay your job offers. Contact Sagedoer to deploy your dedicated HR support instantly.
Request Setup Proposal
Share your ATS software and monthly hiring volume. A PM will respond shortly.