Stop Chasing Late Rent.
We'll Collect the Cash.
Don't let uncomfortable phone calls ruin your cash flow. Offload late rent tracking, polite-but-firm outbound calls, 3-day notice prep, and ledger updates to a highly-trained Rent Collection VA. Managed by a dedicated QA Project Manager at zero platform fees.
100%
Ledger Accuracy
↓40%
Average Delinquency
70%
Cost Reduction
Quality Assurance
Ledgers & Notices Audited by PM
Firm, Polite, and Relentless Follow-Up
Protect your cash flow without destroying tenant relationships. Let our managed VAs execute your exact collection protocols month after month.
Outbound Courtesy Calls
Executing polite phone calls to tenants the day after rent is due. Securing "Promises to Pay," identifying failed auto-drafts, and resolving basic payment portal issues.
Late Fee & Ledger Updates
Auditing tenant ledgers across AppFolio or Buildium. Automatically applying your specific late fee structure to delinquent accounts on the exact day required.
SMS & Email Sequences
Managing automated and manual text/email campaigns. Sending payment portal links, responding to tenant excuses, and keeping a written paper trail of all communications.
Pay or Quit Notice Prep
When courtesy fails, the VA drafts accurate 3-Day, 5-Day, or 10-Day Pay or Quit notices (based on local laws) ready for your signature and posting.
Payment Plan Management
Drafting promissory notes for struggling tenants based on your approval. Tracking split payments throughout the month to ensure agreements are honored.
Uncompromising Quality Control
Every ledger update and legal notice is audited by your dedicated Project Manager for accuracy. Zero management overhead for you.
Discuss Your Rent RollThe Property Tech Stack
Proficient in Top PM Software
Our VAs hit the ground running. You just grant them secure, role-based access to the platforms you already use.
The Smart Choice for Revenue Recovery
Why property managers choose Sagedoer's managed model over hiring random freelancers off Upwork.
Freelancer Platforms
Professionalism Risks
Unvetted freelancers being overly aggressive or violating FDCPA collection standards.
Quality Control
Applying incorrect late fees or sending legal notices to the wrong tenant ledgers.
Management Burden
You must constantly QA their call logs and train them extensively on your software.
Platform Fees
Paying up to 20% in hidden markups and bidding fees just to use the platform.
Managed Collection VA
Professionalism Risks
Internally vetted. Trained to be firm but empathetic, preserving landlord-tenant relationships.
Quality Control
Highly trained specialists. Every ledger update and notice draft is precise.
Management Burden
Dedicated PM handles all delegation, call auditing, and QAing of reports for free.
Platform Fees
0% Hidden Fees. Pay an hourly rate ($6-$7/hr) purely for execution.
Seamless & Secure Onboarding
Integrate an A/R expert into your property management workflow safely in days.
Submit Requirements
Share your PM software, total door count, late fee structure, and preferred communication tone.
Finalise Security
Our PM signs NDAs, establishes restricted role-based access to your software, and assigns your VA.
Expert Execution
Your VA starts calling tenants and updating ledgers. The PM audits the initial calls to ensure professional tone.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. The PM's oversight is completely free.
Transparent, High-ROI Pricing
Protect your cash flow without the high cost of a local collection agent.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free call script & ledger auditing
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free call script & ledger auditing
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
Yes. We rigorously vet our VAs for high-level English proficiency and neutral accents. They are specifically trained to sound polite, empathetic, yet firm. We understand that aggressive collection tactics ruin tenant relationships; our goal is to recover revenue while maintaining professionalism.
We prioritize security. You should set up a restricted, role-based account for the VA within your property management software (Buildium, AppFolio, etc.). This ensures they can view ledgers, add notes, and assess late fees, but cannot alter banking information or export sensitive data.
The VA can draft the Pay or Quit notices using your exact templates, filling in the correct tenant info, unit numbers, and owed balances. However, depending on local laws, they will either email the notice, mail it via a third-party service, or stage it for you/your local team to physically sign and post on the door.
The PM acts as your Accounts Receivable Manager. Instead of you micromanaging the VA, you give your collection scripts and late fee rules to the PM. The PM trains the VA, randomly audits their call recordings to ensure the tone is correct, and verifies ledger updates. This oversight is provided at zero extra cost.
Secure your cash flow.
Contact us to discuss your rent roll volume and software stack. We can integrate a highly-trained A/R VA safely into your workflow.
Request an A/R Audit
Fill out the form below and a PM will reach out shortly.