Stop Hand-Typing Leases.
Accelerate Acquisitions.
Onboarding a 200-unit property shouldn't paralyze your back office. Hire a fully managed Data Entry Virtual Assistant to extract messy PDFs, abstract leases, and build flawless rent rolls in your software.
PDF EXTRACTION
Sunrise Multifamily (120 Units)
Messy seller rent roll digitized
LEASE ABSTRACTION
Commercial Unit A - Starbucks
NNN & Rent Bump dates logged
TENANT LEDGER
Unit 404 - Move-In Entry
Sec Deposit & Prorated Rent set
Sagedoer Manager
"Rent roll QA passed."
Fluent in Industry-Standard Property Management Software
Flawless Portfolio Administration
We handle the high-stakes, tedious data entry required in property management, ensuring your financial reporting is accurate and your team can focus on acquisitions and tenant relations.
Rent Roll Digitization
Acquiring a new building? Sellers often provide messy, outdated PDFs. Your VA meticulously transcribes and cleans the data into perfectly formatted CSVs ready for software import.
- PDF to Excel/CSV conversion
- Identifying data gaps and inconsistencies
Lease Abstraction
Crucial for Commercial and Multifamily. We read through 40-page lease agreements, extracting the critical financial data, dates, and clauses into a clean, searchable format.
- Extracting Rent Bumps & Expiration Dates
- Logging NNN, CAM, and utility billback terms
Tenant Ledger Updates
Keep your accounts receivable clean. VAs manage the daily data entry of adding new tenant charges, logging pet fees, and updating contact information in your PMS.
- Move-in / Move-out data processing
- Updating recurring charge matrices
Utility & CAM Billbacks
Stop losing money because you forgot to bill tenants. Your VA takes raw utility bills (water, trash, RUBS) and inputs the correct billback charges into individual tenant ledgers.
- RUBS (Ratio Utility Billing System) calculations
- Common Area Maintenance expense logging
Software Migration Prep
Moving from Buildium to AppFolio? Or to Yardi? A software migration requires massive, tedious data formatting. We prep your raw exports so the import process is seamless.
- Standardizing column headers for mapping
- Cleaning duplicate vendor/tenant profiles
Free QA Project Manager
A single typo in a rent bump date costs real money. You don't have time to audit your remote staff. We assign a dedicated Project Manager to QA your VA's data entry and abstraction work before you see it—at zero extra cost.
View PricingA Smarter Approach to Real Estate Scaling
Why successful syndicators and PM firms are moving away from freelance marketplaces to fully managed VA teams.
Freelance Platforms
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High Financial Risk
Handing over sensitive lease documents and financials to an unvetted solo freelancer on Upwork is a massive corporate liability.
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Platform Markups & Fees
Lose up to 40% of your administrative budget to bidding fees, transaction costs, and mandatory monthly memberships.
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High Management Burden
You are entirely responsible for training them on AppFolio, auditing their rent roll data entry, and tracking their hours.
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Vetted & Secure Operations
We deploy internally vetted professionals operating under strict confidentiality protocols using secure password managers.
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0% Hidden Fees
Pay strictly a flat hourly rate for pure work tracked via centralized software. Zero payroll taxes or platform markups.
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Free Management Layer
Your dedicated Project Manager supervises the VA, QA's their data entry accuracy, and assures operational continuity.
Delegate in 4 Simple Steps
Submit Needs
Share your property management software, door count, and immediate data entry backlog via Form or WhatsApp.
Finalise Setup
Our PM promptly reviews your goals, digests your lease abstraction parameters, and finalises secure access.
Expert Execution
Your PM takes full charge, managing your VA to immediately begin migrating rent rolls and updating ledgers.
Pay For Output
We charge exclusively for actual working time logged. Practice Manager QA and supervision is 100% free.
Predictable Back-Office Budgeting
20 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
40 HOURS
Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and supervision
- Zero setup or onboarding fees
Trusted by Asset Managers
Frequently Asked Questions
Security is our priority. You never give a VA full administrative or banking control. Instead, you create a restricted, role-based user seat within AppFolio, Yardi, or RealPage (e.g., restricted from modifying bank accounts). Our VAs use secure password managers and adhere to strict confidentiality protocols.
A typo on a rent amount ruins your pro forma. That is exactly why Sagedoer provides a dedicated Project Manager. Your PM acts as a QA Editor, spot-checking the VA's digitized spreadsheets against the original PDF lease documents before they are imported into your live system.
Yes. Commercial leases are complex. We match you with a VA experienced in commercial real estate abstraction. They know how to hunt through the lease for base rent escalations, percentage rent terms, option periods, and NNN/CAM obligations to build an accurate summary.
Scale Your
Portfolio.
Stop letting manual data entry slow down your new property acquisitions. Contact Sagedoer to deploy your dedicated data team instantly.
Request Setup Proposal
Share your property management software and portfolio size. A PM will respond shortly.