Stop Drowning in Data.
Get Crystal-Clear KPIs.
Transform messy CSV exports and fragmented SaaS dashboards into automated, executive-ready weekly reports. Reclaim your Sunday nights and make decisions based on real numbers, not guesswork.
Trusted by Founders & Ops Leaders to manage their metrics.
Delegable Analytics Tasks
Your Dedicated Data Operations Specialist
Data only has value if it's accurate and accessible. Delegate the tedious extraction, transformation, and formatting so you can focus strictly on the analysis and strategy.
KPI Consolidation
Pulling metrics from your CRM, accounting software, and marketing platforms into a single, master "Source of Truth" spreadsheet or scorecard every week.
Data Cleaning & Formatting
Taking raw CSV exports and making them usable. Removing duplicates, fixing broken date formats, normalizing text fields, and applying complex VLOOKUPs/INDEX-MATCH.
Dashboard Maintenance
Ensuring your Looker Studio, Power BI, or Geckoboard widgets don't break. Reconnecting broken data sources and adding new visualization tiles as requested.
Marketing ROI Reporting
Extracting ad spend and conversion data from Meta/Google Ads. Calculating true Customer Acquisition Cost (CAC), Return on Ad Spend (ROAS), and lead quality metrics.
Sales & CRM Analytics
Auditing HubSpot or Salesforce pipelines. Generating reports on sales rep activity (calls made, emails sent), pipeline velocity, and won/lost deal reasons.
Executive PDF Formatting
Translating dense data into beautiful, easy-to-read PDF reports or slide decks for investors, board meetings, or internal all-hands presentations.
The Sunday Night Reporting Grind Ends Here.
Founders and Ops Directors spend an average of 6-8 hours a week just chasing down numbers, fixing spreadsheet errors, and formatting reports. That is high-value time wasted on low-leverage data entry.
Regain Your Weekends
Wake up Monday morning to a fully updated, error-free dashboard sitting in your inbox, ready for the 9 AM leadership sync.
Trust Your Numbers
Eliminate human error from rushed copy-pasting. A dedicated VA creates standardized Standard Operating Procedures (SOPs) for data extraction.
How We Implement the VA
A structured onboarding process ensuring absolute data security and precise reporting parameters.
Systems Access & NDA
We sign strict NDAs. You provide the VA with "View-Only" or "Reporting" access levels to your required SaaS platforms (Stripe, Salesforce, GA4, etc.) via secure password managers.
Defining the Metrics (The Playbook)
You record a Loom video showing exactly how you currently pull the data and which KPIs matter most. The VA documents this into a step-by-step Standard Operating Procedure (SOP).
Execution & Automation Delivery
The VA takes over. They execute the data pulls on your required schedule (daily, weekly, monthly), audit for anomalies, and drop the finished dashboard link or PDF directly into your Slack channel.
Invest in Data Clarity.
Transparent hourly rates for skilled data operators. No hidden recruiter fees or payroll taxes.
Est. $640 USD / Month (4 Weeks)
- Ideal for weekly KPI scorecards
- Routine data entry & CRM cleanup
- Basic spreadsheet formatting
- Fluent English communication
Est. $1,120 USD / Month (4 Weeks)
- Heavy data manipulation & extraction
- Managing BI Dashboards (Looker/PowerBI)
- Complex VLOOKUPs & Pivot Tables
- Presentation formatting & slide decks
- Dedicated Account Manager included
Frequently Asked Questions
Common questions regarding data privacy and technical capabilities.
Are these Data Scientists or Virtual Assistants?
They are highly proficient Virtual Assistants. They excel at data *operations* (extracting, cleaning, formatting, and updating existing dashboards). They do not write complex SQL from scratch or build predictive machine learning models.
How do you ensure data security and privacy?
Our VAs sign strict confidentiality agreements. We mandate the use of password managers (like LastPass or 1Password) so you never share raw credentials, and we recommend providing "Reporting/Read-Only" permissions to your platforms whenever possible.
Can they use Power BI or Tableau?
Yes. We match you with candidates based on your specific tech stack. If your primary requirement is Looker Studio, Power BI, or advanced Excel (Macros/Pivot Tables), we will source a VA with proven proficiency in those exact tools.
Can they prepare reports for my clients?
Absolutely. This is a very popular use case for marketing agencies. The VA can pull the monthly performance metrics, input them into a branded Canva or Google Slides presentation, and prep it for your client review meetings.
Automate Your Analytics.
Submit your details below, and our placement team will match you with a detail-oriented Reporting Virtual Assistant.
Consult with Sagedoer
Tell us about your data sources, tech stack, and reporting bottlenecks.