Deliver Better Care.
We'll Handle the Coordination.
Stop letting caregiver scheduling conflicts and credential tracking consume your day. Hire a rigorously trained Senior Care Virtual Assistant to manage your EHR, intake follow-ups, and back-office operations.
Proficient in the software that powers home care
Your Agency's Back-Office, Handled.
Our trained Virtual Assistants embed into your agency, managing the administrative heavy lifting so your Care Managers can focus on clients.
Caregiver Scheduling
Matching the right caregiver to the right client based on skills and availability. We handle call-outs, shift replacements, and schedule optimization in ClearCare or AxisCare.
Compliance & Credentialing
Tracking expiring TB tests, CPR certifications, background checks, and state-mandated training to ensure your agency is always 100% audit-ready.
Family & Client Follow-ups
Conducting routine QA calls, gathering feedback after the first shift, and managing incoming emails from concerned family members to maintain high satisfaction.
Referral CRM Management
Updating your CRM (like HubSpot or Salesforce) with notes from hospital discharge planners and social workers, ensuring your marketing reps never miss a follow-up.
Intake & Assessment Prep
Fielding new lead inquiries from Caring.com or your website, creating client profiles in your EHR, and preparing the digital paperwork via DocuSign for the initial assessment.
LTC Insurance & Billing Prep
Auditing caregiver timecards/EVV (Electronic Visit Verification) for accuracy before payroll, and preparing long-term care insurance (LTC) claim documents.
Why Agencies Choose Sagedoer
A fully managed coordination layer designed to prevent dropped shifts and administrative burnout.
| Requirement | Traditional Freelancers | Managed VA (Sagedoer) |
|---|---|---|
| Platform & Placement Fees | Up to 40% in hidden markups or hefty headhunter fees | 0% Hidden Fees. Pay strictly for hours worked. |
| Staffing Reliability | If they get sick, your scheduling falls apart immediately | Cross-trained backups handle ops if your primary VA is out |
| Daily Management | You must train them on your EHR and monitor their hours | Dedicated Project Manager acts as your single point of contact |
| EHR & Industry Knowledge | Generalists who don't understand EVV or care plans | Experts trained specifically on home care terminology & software |
| HIPAA & Security Awareness | Often unverified environments and risky data handling | Strict NDAs and secure, verified working environments |
4 Phases to Seamless Coordination
We handle the entire onboarding lifecycle at zero extra charge.
Submit Requirements
Share your specific EHR (e.g., ClearCare) and the exact bottlenecks you're facing in your agency.
Finalise the Deal
Our dedicated PM promptly reviews your goals, outlines a tailored coordination strategy, and selects the ideal VA.
Expert Execution
Your PM integrates the VA into your communications flow, securely onboarding them to handle scheduling and data entry.
Pay Only for Output
We log strictly actual working time. Your dedicated PM's supervision and QA remains completely free.
Transparent Pricing. Better Margins.
Stop paying expensive local salaries for administrative scheduling. Delegate efficiently to protect your agency's margins.
Part-Time Care VA
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Care VA
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Home Care Agencies
See how our VAs are helping agency owners regain control of their operations.
"We were struggling with caregiver call-outs and losing track of expiring credentials. Sagedoer's VA completely took over our AxisCare scheduling. The dedicated PM ensured the transition was flawless. I finally have my weekends back."
"The communication is fantastic. Our VA handles all the new client intake forms, sets up profiles in ClearCare, and manages our caregiver timecards for payroll. It’s like having an in-house care coordinator at a fraction of the cost."
"We were struggling with caregiver call-outs and losing track of expiring credentials. Sagedoer's VA completely took over our AxisCare scheduling. The dedicated PM ensured the transition was flawless. I finally have my weekends back."
Frequently Asked Questions
Do your VAs understand HIPAA compliance?
Are they trained on specific software like ClearCare or AxisCare?
Can they communicate directly with caregivers and client families?
What happens if my assigned VA has an emergency or calls out?
Stop Drowning in Admin Work.
Submit your details below. Our project management team will respond rapidly to outline a coordination strategy tailored to your agency.
Request Your Proposal
Fast onboarding. Secure environments. No long-term commitment required.
Rapid Response Times • Fully Managed Setup