Focus on Patient Care. Delegate the Virtual Admin.
Managing appointment links, chasing intake forms, and navigating EHR software shouldn't consume a doctor's day. Hire a vetted Telehealth Coordination Virtual Assistant—overseen by a dedicated Project Manager at no extra cost.
Daily Schedule
Dr. Sarah Jenkins - Telemedicine Clinic
New Patient Intake
Video Consult via Doxy.me
Follow-up Review
Link emailed to patient
Lab Results Consult
Missing Insurance Info
Patient Messages Handled
42
Referrals Processed
8
TodayProficient in Top EMR & Telemedicine Platforms
A Seamless Experience for Your Patients
Telehealth only works if the technology doesn't get in the way. Let a specialized Virtual Assistant handle the patient coordination and administrative friction.
Patient Scheduling & Triage
Managing your busy calendar, screening appointment requests, sending calendar invites, and handling cancellations or rescheduling smoothly.
Intake Forms & EMR Entry
Ensuring new patients complete their digital intake forms and medical history before the visit. Accurately transferring data into your EMR system.
Pre-Consultation Tech Checks
Calling older or less tech-savvy patients 15 minutes before the appointment to ensure their microphone, camera, and link are working properly.
Basic Insurance Verification
Collecting insurance cards, conducting basic eligibility checks via provider portals, and communicating co-pay requirements to the patient.
Inbox & Referral Management
Filtering patient inquiries, routing prescription refill requests to your desk, and processing inbound/outbound specialist referrals.
Post-Visit Follow-Ups
Calling patients to check on recovery progress, booking their next follow-up appointment, and sending post-visit educational materials.
Single Point of Contact
Explain your clinic's workflow to your PM; they assign the VA and handle daily management.
No Platform Markups
Bypass the bloated overhead of freelance marketplaces. Pay only for pure administrative hours.
Centralised Tracking
Transparent shift reports show exactly how long data entry or scheduling took.
Data Privacy Focus
Your PM audits data entry workflows and ensures strict adherence to privacy protocols.
Scale Your Virtual Clinic Safely
Hiring local administrative staff is expensive, and high turnover constantly disrupts your patient care pipeline.
With Sagedoer, you partner with a specialized Telehealth VA overseen by one dedicated project manager. We take over recruitment, software calibration, and operational QA—protecting your practice at absolutely no extra charge.
- Up to 70% Operational Savings vs local hires
- Zero Wasted Time on recruitment testing
- Seamless patient experience from booking to billing
How Our Managed Telehealth Operations Work
Four straightforward steps to delegating your clinic administration.
Submit Requirements
Share your specific EMR software, scheduling protocols, and patient intake workflows.
Establish Strategy
Our PM reviews your clinic's processes, establishes secure access protocols, and briefs the assigned VA.
Expert Execution
Your PM supervises the VA to schedule patients, process intake forms, and handle inbox triage.
Billed For Output
We track and charge solely for active administrative hours. PM Quality Assurance is completely free.
The Smart Choice for Healthcare Providers
| Feature | Freelance Marketplaces |
THE SMART CHOICE
Sagedoer
|
|---|---|---|
| Platform Markups & Fees | Up to 40% hidden billing, escrow, and membership costs | 0% Platform fees. Pay strictly for active task hours. |
| Task Management | You must manage timelines, assign tasks, and train the VA directly | Dedicated Project Manager handles workflow and VA alignment. |
| Quality Assurance | You have to spot-check scheduling errors and inbox routing yourself | Project Manager audits workflows against clinic standards before delivery. |
| Deployment Acceleration | Weeks wasted interviewing to find someone who knows SimplePractice | Instant deployment. We assign a pre-vetted medical admin assistant. |
| Continuity | If a freelancer quits, your patient scheduling comes to a halt | Seamless internal backup coverage. Zero missed patient appointments. |
Simple, Transparent Pricing
Scale your clinic's capacity without expensive local payroll. Pay strictly for productive administrative hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active operational hours
- Dedicated Project Manager included
- Free management supervision & QA
- Zero setup or recruitment fees
- No lock-in monthly memberships
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active operational hours
- Dedicated Project Manager included
- Free management supervision & QA
- Zero setup or recruitment fees
- No lock-in monthly memberships
Rated 5.0 by Doctors & Clinic Managers
Dr. Elena M.
Psychiatrist, Private Practice
"My Sagedoer VA handles all scheduling in SimplePractice and calls patients to walk them through the video link setup. Having the Project Manager oversee operations for free means I literally just show up and see patients."
David R.
Clinical Director, TeleHealth Co.
"We needed help scaling our patient intake and checking basic insurance eligibility. The dedicated VA manages our inbox flawlessly. Skipping Upwork fees to get this level of healthcare admin talent is incredible."
Dr. James C.
Functional Medicine Practitioner
"Chasing patients for missing intake forms was ruining my mornings. Now, my VA politely follows up until everything is entered into our EHR. It saves me 15 hours a week easily."
Dr. Elena M.
Psychiatrist, Private Practice
"My Sagedoer VA handles all scheduling in SimplePractice and calls patients to walk them through the video link setup. Having the Project Manager oversee operations for free means I literally just show up and see patients."
David R.
Clinical Director, TeleHealth Co.
"We needed help scaling our patient intake and checking basic insurance eligibility. The dedicated VA manages our inbox flawlessly. Skipping Upwork fees to get this level of healthcare admin talent is incredible."
Dr. James C.
Functional Medicine Practitioner
"Chasing patients for missing intake forms was ruining my mornings. Now, my VA politely follows up until everything is entered into our EHR. It saves me 15 hours a week easily."
Frequently Asked Questions
Security is our top priority. Our VAs operate strictly within your secure, encrypted cloud environments (like your EHR portal or secure email). We maintain strict internal data privacy protocols (clean desk policies, no local downloads), and because we track all time and activity via our management software, you have complete transparency over data access.
Yes. We match you with VAs who have experience in common medical administration platforms like SimplePractice, Athenahealth, DrChrono, Kareo, and standard scheduling tools. Your Project Manager will also ensure they are calibrated to your specific clinic's workflow during onboarding.
Yes. If your workflow requires outbound calls (e.g., pre-consultation tech checks to ensure Zoom is working, or following up on missing intake forms), we provide VAs with excellent communication skills who can act as a professional extension of your front office.
No. Sagedoer's pricing model is entirely based on logged work hours ($6-$7/hr). Standard setup, software familiarization, and the QA oversight by the Project Manager (like spot-checking scheduling accuracy) are completely free.
Ready to streamline your virtual clinic?
Stop losing your valuable patient care time to manual scheduling and inbox triage. Reach out to Sagedoer today, and we'll instantly align a specialized Telehealth VA to your practice.
Inquire About Practice Admin
Fill out the form below, and our project manager will coordinate your clinic's workflow promptly.