Close More Deals.
Let Us Handle the Paperwork.
Stop wasting your weekends chasing signatures and contingency deadlines. Hire a rigorously trained Transaction Coordinator Virtual Assistant to manage the escrow pipeline from contract to close—with zero management overhead.
Proficient in Top Real Estate Platforms
What does a Transaction Coordinator VA do?
A smooth closing requires meticulous attention to detail. Your VA acts as the central hub between agents, buyers, sellers, escrow, and title companies, ensuring every deadline is met and document is filed.
Strict Timeline Management
Extracting critical dates from the executed contract (Earnest Money, Inspection, Appraisal, Loan Commitment) and ensuring all parties are updated and on track to close.
Compliance & Document Auditing
Reviewing all files in Dotloop or SkySlope to ensure required signatures, initials, and addendums are present to meet broker compliance standards before commission payout.
Cross-Party Communication
Acting as the primary point of contact. Drafting introductory emails to the co-op agent, lender, and title company, and sending weekly status updates to keep clients at ease.
Inspection & Appraisal Coordination
Scheduling the home inspection, ensuring the appraiser has access to the property, and organizing contractor quotes for requested repairs.
Closing Logistics
Scheduling the final walkthrough, verifying the settlement statement (CD/ALTA) with the agent, and ensuring home warranty orders and utility transfer lists are sent.
Agents should be selling, not pushing paper.
Delegate the administrative heavy lifting so you can focus on lead generation and listing presentations.
Hire Your TC VAThe Managed Transaction Pipeline
Real estate contracts are legally binding. Relying on an unmanaged freelancer to track critical contingencies is a massive liability. Sagedoer supplies premium talent backed by a strict operational management layer.
Dedicated Project Manager
We assign a dedicated PM to monitor your VA. We verify they are updating your CRM accurately and drafting professional emails to clients. Zero management strain for your team lead.
Strict Data Privacy & NDAs
Handling client financial data and contracts requires trust. All Sagedoer VAs and PMs undergo internal vetting, background checks, and sign strict corporate NDAs to protect your brokerage.
Centralised Time Tracking
You pay strictly for the exact hours your VA is actively processing files in SkySlope or drafting emails. Scale up hours during busy spring markets.
Delegation Workflow
Submit Workflow Details
Provide your transaction management software access, email templates, and compliance checklists.
Align Operations
Your dedicated PM absorbs your standard operating procedures (SOPs) and sets up a project timeline.
Deploy TC Support
Your specialist begins opening files, tracking deadlines, and drafting client updates under PM QA.
Pay Strictly for Output
Charge exclusively for hours logged processing files. All PM oversight is 100% free.
Sagedoer vs Traditional Platforms
Why top-producing teams and brokerages choose our managed services over Upwork for transaction coordination.
| Operational Headache | Freelance Boards | The Smart Choice Sagedoer |
|---|---|---|
| Platform & Agency Fees | Up to 40% in hidden markups and transaction fees | 0% Hidden Fees. Pay strictly for actual working hours. |
| Direct Staff Supervision | You must constantly QA their emails and deadline tracking | Dedicated PM acts as your single point of QA |
| Client Data Security | Unvetted profiles handling your contracts and client info | Internally vetted, background-checked experts with NDAs |
| Seasonal Scaling | Scramble to hire temporary help during the busy season | Instantly scale hours up or add extra VAs via your PM |
Flat Rate Operations Scaling
Stop paying per-file transaction fees. Scale your team affordably.
Part-Time Coordination
20 Hours Per Week
- Pay only for active logged hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
Full-Time Coordination
40 Hours Per Week
- Pay only for active logged hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
Trusted by Top Producers & Brokerages
"We used to pay an in-house TC $400 per file. Now our Sagedoer VA handles 15+ files a month for a flat $6/hr rate. The savings are massive, and their attention to detail in Dotloop is flawless."
"The dedicated PM model makes this risk-free. I hand over the executed contract, and the Sagedoer team makes sure the escrow timeline is immediately updated and intro emails are sent to all parties."
"Chasing down HOA docs and earnest money receipts was eating up my weekends. My VA handles all the follow-up calls and emails now. I actually get to take Sundays off."
"We used to pay an in-house TC $400 per file. Now our Sagedoer VA handles 15+ files a month for a flat $6/hr rate. The savings are massive, and their attention to detail in Dotloop is flawless."
"The dedicated PM model makes this risk-free. I hand over the executed contract, and the Sagedoer team makes sure the escrow timeline is immediately updated and intro emails are sent to all parties."
Frequently Asked Questions
Addressing common concerns regarding real estate delegation.
Are your VAs licensed real estate agents?
No, they are administrative specialists. They do not negotiate contracts, show properties, or perform licensed activities. Their role is strictly administrative: organizing documents, tracking deadlines, drafting emails, and ensuring compliance within your systems.
Do they interact directly with my clients?
They can, based on your preference. Most of our agents set their VA up with a company email address (e.g., admin@yourteam.com). The VA will use your approved templates to send timeline updates to buyers/sellers, request signatures, and coordinate with title companies on your behalf.
How do you ensure state-specific compliance?
Real estate forms vary wildly by state and brokerage. During onboarding, you provide your specific compliance checklists (or we adapt to the templates already loaded in your SkySlope/Dotloop). Your Dedicated Project Manager ensures the VA strictly adheres to *your* broker's specific requirements.
What if we use a proprietary CRM or transaction software?
Our VAs are highly adaptable. Whether you use Follow Up Boss, Brivity, TransactionDesk, or a custom build, we match you with a VA who has relevant software experience. Your PM will oversee their adaptation to your specific tech stack.
Stop pushing paper. Start closing deals.
Delegate your escrow timelines, compliance checks, and client updates to a professional TC today.
Request TC Support
Submit your requirements and our operations lead will connect within 24 hours.
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