Curate Flawless Journeys.
We Handle the Booking Logistics.
Stop drowning in flight confirmations, visa requirements, and hotel availability checks. Hire a rigorously trained Travel Itinerary Virtual Assistant to manage bookings and build beautiful client schedules—with zero management overhead.
Proficient in Top Travel CRM & Itinerary Platforms
What does an Itinerary Planning VA do?
Travel design is an art, but booking mechanics are pure administration. Your VA handles the meticulous data entry, confirmation tracking, and document formatting so you can focus on building supplier relationships and selling luxury travel.
Itinerary Assembly
Taking your rough notes and supplier quotes and inputting them into Travefy or Axus. Adding high-res photos, destination descriptions, and formatting a beautiful final proposal for your client.
Booking Confirmations & Audits
The most critical step: Cross-referencing PNRs, hotel confirmation numbers, and transfer times against the final itinerary to ensure absolute accuracy before the client departs.
Concierge & Dining Reservations
Executing the time-consuming tasks of booking Michelin-star restaurants, spa appointments, and museum tickets that require logging in precisely when inventory opens.
CRM & Client Onboarding
Sending out initial traveler intake forms. Uploading passport scans, dietary restrictions, and frequent flyer numbers securely into your CRM (HubSpot, TravelJoy) to keep profiles updated.
Commission Tracking
Following up with DMCs and hotel partners post-travel to track missing commissions. Reconciling supplier payouts against internal spreadsheets so you get paid for every booking.
Stop acting as a data entry clerk.
You are a Travel Advisor, not an administrator. Delegate the heavy lifting of app building and confirmation tracking.
Hire Your Travel VAThe Managed Operations Pipeline
Travel involves sensitive PII (passports, credit cards) and high-stakes deadlines. Relying on an unmanaged freelancer is a massive liability. Sagedoer supplies premium talent backed by a strict operational management layer.
Dedicated Project Manager
We assign a dedicated PM to monitor your VA. We verify they are formatting Travefy documents correctly and auditing PNRs against flight schedules. Zero management strain for your agency.
Strict Data Privacy & NDAs
Handling client passports and billing authorizations requires absolute trust. All Sagedoer VAs and PMs undergo internal vetting, background checks, and sign strict corporate NDAs to protect your high-net-worth clients.
Centralised Time Tracking
You pay strictly for the exact hours your VA is actively building itineraries or chasing commissions. Scale up hours during peak summer booking seasons.
Delegation Workflow
Submit Workflow Details
Provide your Travefy/Axus access, preferred DMCs, and standard email templates via Email or WhatsApp.
Align Operations
Your dedicated PM absorbs your standard operating procedures (SOPs) and sets up a project timeline.
Deploy Operations Support
Your specialist begins formatting proposals, tracking flight changes, and auditing PNRs under PM QA.
Pay Strictly for Output
Charge exclusively for hours logged building itineraries and managing CRM data. All PM oversight is 100% free.
Sagedoer vs Traditional Platforms
Why top luxury travel advisors and boutique agencies choose our managed services over Upwork.
| Operational Headache | Freelance Boards | The Smart Choice Sagedoer |
|---|---|---|
| Platform & Agency Fees | Up to 40% in hidden markups and transaction fees | 0% Hidden Fees. Pay strictly for actual working hours. |
| Direct Staff Supervision | You must constantly QA their Travefy builds and math | Dedicated PM acts as your single point of QA |
| Client Data Security (PII) | Unvetted profiles handling passports and credit card auths | Internally vetted, background-checked experts with NDAs |
| Seasonal Scaling | Scramble to hire temporary help during European summer peaks | Instantly scale hours up or add extra VAs via your PM |
Flat Rate Operations Scaling
Stop paying full-time salaries for seasonal administrative spikes. Scale your agency affordably.
Part-Time Coordination
20 Hours Per Week
- Pay only for active logged hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
Full-Time Coordination
40 Hours Per Week
- Pay only for active logged hours
- Dedicated Project Manager included
- Free operational supervision
- No onboarding or set-up fees
Trusted by Luxury Travel Advisors
"Formatting Travefy itineraries used to take up 40% of my week. I hand my raw supplier notes to my Sagedoer VA, and they build a gorgeous, client-ready proposal within 24 hours. Incredible."
"The dedicated PM model makes this risk-free. Travel involves strict deadlines and exact PNR matches. The PM ensures my VA audits every single booking confirmation before sending it to the client."
"Chasing down missing commissions from DMCs and hotels was a nightmare. My VA now manages our entire commission tracking spreadsheet, ensuring we get paid for every booking we make."
"Formatting Travefy itineraries used to take up 40% of my week. I hand my raw supplier notes to my Sagedoer VA, and they build a gorgeous, client-ready proposal within 24 hours. Incredible."
"The dedicated PM model makes this risk-free. Travel involves strict deadlines and exact PNR matches. The PM ensures my VA audits every single booking confirmation before sending it to the client."
Frequently Asked Questions
Addressing common concerns regarding travel operations delegation.
Are your VAs trained in Sabre/Amadeus or just Travefy?
During Phase 1, you specify your tech stack. While most of our VAs excel in modern itinerary builders like Travefy and Axus, we can match you with specialists who possess GDS (Sabre/Amadeus) experience if your agency requires direct flight ticketing support.
How do you ensure client data (passports/credit cards) is secure?
Data security is paramount in travel. All Sagedoer VAs and PMs undergo internal background checks and sign strict corporate NDAs. We recommend utilizing secure vaults within your CRM (like TravelJoy) so the VA never handles raw credit card numbers outside of your encrypted environment.
Do they actually interact with my clients?
Typically, no. The VA acts as your invisible back-office engine. However, you can authorize them to send standard pre-departure emails, welcome home messages, or intake forms using an alias or a general "Support@YourAgency.com" inbox based on your approved templates.
What if a booking error is made on an itinerary?
This is exactly why we include a Dedicated Project Manager. The PM performs strict Quality Assurance on all itineraries and confirmation audits before they are ever finalized or sent to the client, drastically reducing the risk of a "wrong date" or "wrong transfer" scenario.
Design the Trip.
We'll Build the App.
Stop wasting your valuable sales time copying and pasting hotel descriptions into Travefy. Delegate your travel administration today.
Request Travel Support
Submit your requirements and our operations lead will connect within 24 hours.
Encrypted Connection. Full NDAs Assured.