Veterinary Clinic Virtual Assistant for Hire

4.9/5 Rated Veterinary Support

Focus on Patient Care, Not Ringing Phones.

Give your clinic team a lifeline. Our fully-managed Veterinary Virtual Assistants seamlessly handle scheduling, triage support, records, and client follow-ups—saving you up to 70% overhead.

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Seamless integration with your PIMS

ezyVet
Cornerstone
Neo
Covetrus
Digitail

Expert Clinic Support, Delivered Remotely.

Your in-house technicians should be holding pets, not holding the phone. Our specialized VAs take over the administrative burden.

Scheduling & Triage

Managing incoming calls, booking appointments appropriately based on urgency, and ensuring doctors' schedules flow smoothly.

PIMS Management

Accurate data entry into your Practice Information Management System, maintaining pristine patient histories and owner details.

Post-Op Follow-Ups

Proactively calling pet owners to check on recovery statuses, answer basic non-medical questions, and convey vet instructions.

Prescription Refills

Processing refill requests from online pharmacies, verifying quantities with doctors, and communicating approvals to clients.

Email & Inbox Routing

Monitoring the clinic's general inbox, organizing lab results for review, and replying to standard client inquiries instantly.

Insurance Claims

Assisting clients with pet insurance claim submissions, gathering required medical notes, and speeding up invoice processing.

Veterinarian examining a dog

Practice Overhead

Reduced by 70%

Why Practice Managers Prefer Sagedoer

Zero Management Burden

Your practice manager is already overwhelmed. We provide a dedicated Sagedoer Project Manager who handles all VA training, scheduling, and daily QA—at no extra charge.

Compassionate Communication

We rigorously vet for English fluency and empathy. Our VAs know how to handle distressed pet owners calmly and professionally over VoIP.

Seasonal Scalability

Flea and tick season causing a call spike? Since you pay purely for hours worked, you can instantly scale VA hours up or down without hiring permanent staff.

A Seamless Path to Relief

Get your virtual clinic assistant up and running in 4 simple steps.

1

Share Clinic Needs

Tell us your PIMS, call volume, and the specific tasks drowning your front desk.

2

Finalise Strategy

Your Sagedoer PM maps out the workflow, connects to your VoIP, and assigns the perfect VA.

3

Expert Execution

The VA handles calls and admin tasks seamlessly, strictly monitored by your free Project Manager.

4

Pay For Output

You pay only for the VA's tracked hours via simple USD invoicing. No platform fees.

Simple Pricing, Premium Support

Bypass expensive local hiring. Pay strictly for hours worked.

Part-Time Support

20 Hours Per Week

$7 / hour
Est. $560 USD / Month (4 Wks)
  • Pay only for hours of pure work
  • Dedicated PM included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly memberships
Start Part-Time
Maximum Value

Full-Time Support

40 Hours Per Week

$6 / hour
Est. $960 USD / Month (4 Wks)
  • Pay only for hours of pure work
  • Dedicated PM included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly memberships
Start Full-Time

Clinic FAQs

Can the VA answer live phone calls?
Yes! If your clinic uses a VoIP phone system (like RingCentral, Nextiva, or Dialpad), our VAs can log in remotely to handle inbound scheduling calls and make outbound follow-ups directly from your clinic's number.
Do they know veterinary terminology?
Our specialized veterinary pool is trained in basic medical terminology, standard triage protocols, and common medications. Furthermore, your dedicated Project Manager ensures they master your clinic's specific protocols before they take their first call.
How does the Project Manager help me?
The PM is your single point of contact. Instead of you spending hours managing a remote worker, you simply tell the PM what you need. The PM trains the VA, monitors their call quality, handles scheduling, and provides you with consolidated progress reports—all for free.
Is client data kept secure?
Absolutely. We enforce strict data security protocols, utilize secure connections, and require stringent NDAs. We respect client confidentiality just as strictly as an in-house employee would.

Rescue Your Front Desk.

Let Sagedoer handle the ringing phones and admin work so your veterinary team can focus entirely on saving lives and treating pets.

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info@sagedoer.com sagedoer.com/contact