Virtual Assistant for Archivist

Sagedoer - Virtual Assistants for Archivists
Trusted by USA Archives & Museums

Preserve the History.
We'll Catalog the Rest.

Fully managed virtual assistants tailored for Archivists, Curators, and Records Managers. Offload meticulous metadata entry, OCR transcription, and digitization backlogs to vetted experts. Overseen by a dedicated Project Manager at zero extra cost.

Book a Free Collections Consultation WhatsApp Us

Proficient in Your Archival Management Systems (AMS)

ArchivesSpace
PastPerfect
Omeka
CONTENTdm
Preservica
Excel / CSVs
FileMaker Pro
Data Entry

Meticulous Metadata Entry

Applying Dublin Core or custom schemas to massive batches of digitized photographs and manuscripts.

Transcription

OCR & Audio Transcription

Converting oral histories to text, cleaning up OCR scans, and formatting documents for accessibility.

Cataloging

Finding Aid Drafting

Compiling box-and-folder level inventories and generating EAD-compliant finding aids from your rough notes.

Accuracy Meets Efficiency

Archival backlogs can take decades to clear. We provide the meticulous, managed data-entry workforce required to digitize and preserve collections faster.

Vetted for Precision

Archival work has zero margin for error. Our virtual assistants are strictly tested for data entry accuracy, attention to detail, and ability to follow rigorous descriptive standards.

Free QA Project Manager

Curators shouldn't have to micromanage temp workers. Your dedicated Project Manager acts as your operational lead, ensuring your institutional SOPs are followed and QAing work—for free.

Stretch Institutional Budgets

Grants and library budgets are tight. Save up to 70% compared to local hiring. Pay strictly for hours of pure output to clear out your backlog faster and affordably.

The Archival Processing Pipeline

1

Appraisal & Scope

Share your specific backlog size, target AMS (e.g., ArchivesSpace), and descriptive standards.

2

Arrangement Plan

Your dedicated PM reviews your institutional SOPs and outlines a tailored data-entry strategy.

3

Description & Cataloging

The PM manages our vetted assistants to execute metadata tagging, transcription, and uploads.

4

Pay for Output

We log and charge exclusively for actual working time. PM supervision is completely free.

The Managed Archives Advantage

Traditional Temp Workers / Interns

Overhead Costs Agency markups, physical desk space, and equipment needs.
Management Load You spend hours training them on systems, slowing down your own work.
Turnover Internships end, and you lose weeks of progress and institutional knowledge.
Sagedoer Managed

Fully Managed Virtual Teams

Pricing 0% Hidden Fees. Pay strictly for pure USA hours worked.
Management Load Dedicated PM handles QA and training. Zero management overhead for you.
Reliability Internally vetted data experts with seamless, free replacements.

Grant-Friendly Pricing

Zero setup fees. Zero platform memberships. Simple USD invoicing.

Part-Time Allocation

20 Hours Per Week

$7 / hour (USD)
Est. $560 USD / Month (4 Weeks)
  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
Start Part-Time
Best Value

Full-Time Dedicated

40 Hours Per Week

$6 / hour (USD)
Est. $960 USD / Month (4 Weeks)
  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
Claim Full-Time Rate

Frequently Asked Questions

Do your VAs know how to use specialized systems like ArchivesSpace?
While our VAs are highly computer literate and experienced with database entry (Excel, Access, FileMaker), archival systems often have institutional-specific protocols. You provide your metadata dictionary or SOPs to the Project Manager, who then ensures the VA is trained precisely to your workflow in ArchivesSpace, PastPerfect, or Omeka.
How do you ensure the security of unreleased historical documents?
Institutional data security is non-negotiable. All Sagedoer VAs are internally vetted and operate under strict Non-Disclosure Agreements (NDAs). We work within your existing secure cloud infrastructure (like restricted SharePoint or institutional drives) rather than hosting your files locally.
Can they help with OCR cleanup and transcription?
Absolutely. Cleaning up messy Optical Character Recognition (OCR) text from digitized historical documents and transcribing oral history audio files are standard tasks our virtual assistants can handle efficiently.

Clear the Backlog. Preserve the Past.

Reach out today to discuss your collections and digitisation goals. Let's build a dedicated data team for your institution.

Book a Free Collections Consultation WhatsApp Us
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