Virtual Assistant for Art Consultant

❖ Trusted by USA Art Advisors & Gallerists

Curate the Collection.
Delegate the Administration.

Premium, fully managed Virtual Assistants for Art Consultants. Offload collection cataloging, fine art shipping logistics, client presentations, and auction liaison so you can focus on high-net-worth relationships.

Zero Platform Fees • Strict Confidentiality • Billed in USD

White-Glove Administrative Support

The business of fine art requires meticulous precision. Our VAs manage the back-office friction of curation, acquisitions, and logistics.

Collection Management

Maintaining immaculate databases in Artwork Archive or Artlogic. Uploading high-res images, logging provenance, updating dimensions, tracking locations, and managing condition reports.

Shipping & Logistics

Coordinating the safe movement of acquisitions. Liaising with fine art shippers, requesting crating/freight quotes, managing international customs paperwork, and scheduling installations.

Client Presentations

Formatting beautiful acquisition proposals. Generating mockups (placing artwork to scale in client room photos) using InDesign or Canva, and organizing private viewing PDFs.

Gallery & Auction Liaison

Monitoring upcoming auction lots (Sotheby's, Christie's, Phillips), requesting condition reports on your behalf, registering for phone bidding, and organizing gallery viewing schedules.

Integrated with Your Advisory Tech

Our team adapts instantly to the databases and platforms standard in the fine art industry.

Artwork Archive
Artlogic
Artsy CMS
1stDibs
Artnet
LiveAuctioneers
Adobe InDesign
QuickBooks

The Curation Process

A secure, discreet onboarding process designed for high-net-worth advisory firms.

I

The Brief

Share your administrative bottlenecks—whether it's cataloging, shipping quotes, or deck creation—via Email or WhatsApp.

II

The Match

Your dedicated Project Manager learns your specific gallery standards, outlines a strategy, and assigns a vetted Virtual Assistant.

III

The Exhibition

The Assistant executes daily back-office tasks. Your PM oversees quality control and accuracy completely for free.

IV

The Acquisition

We strictly log actual working hours. You pay exclusively for the administrative output via simple, transparent USD invoicing.

Why Top Advisors Choose Sagedoer

Traditional Freelancers & Temps

  • ✖ High Management Overhead: You must act as the Gallery Manager, spending your sourcing time training them on provenance formatting.
  • ✖ Confidentiality Risks: Handing over sensitive client acquisition data and collection values to unvetted temporary workers.
  • ✖ Hidden Markups: Losing up to 40% in hidden platform markups, bidding fees, and agency memberships.
  • ✖ Workflow Disruption: When a solo freelancer quits, your client proposals and shipping logistics grind to a halt.
The Managed Standard

Sagedoer Managed Support

  • ✔ Dedicated PM Included: They act as your Gallery Manager and handle all QA and platform training for absolutely free.
  • ✔ Strict Discretion: Internally vetted professionals trained in maintaining strict data confidentiality for your HNW clients.
  • ✔ Transparent Pricing: 0% platform fees. Simple USD invoicing based strictly on pure hours worked.
  • ✔ High Availability: Seamless internal replacements ensure zero disruption to your advisory operations.

Predictable Retainer Plans

No monthly memberships. Zero setup fees. Pure operational value.

Part-Time Assistant
$7 / hr
20 Hrs/Week (Est. $560 USD / Mo)
  • Pay strictly for active working hours
  • Dedicated PM included (Free)
  • Strict client confidentiality
  • Zero hidden membership fees
Inquire Now
Maximum Value
Full-Time Assistant
$6 / hr
40 Hrs/Week (Est. $960 USD / Mo)
  • Pay strictly for active working hours
  • Dedicated PM included (Free)
  • Strict client confidentiality
  • Zero hidden membership fees
Book a Strategy Call

Frequently Asked Questions

How do you ensure the confidentiality of my HNW clients?
We treat art advisory and collection data with the highest level of confidentiality. All our internal team members operate under strict NDAs. We recommend using role-based, restricted access in your CRM or database (like Artlogic) so the VA can perform administrative tasks without accessing sensitive financial or personal client data.
Are the VAs familiar with databases like Artwork Archive?
Yes. Our VAs are trained to navigate standard gallery and collection management systems. For your specific formatting preferences (e.g., how you log provenance or condition reports), you simply provide your guidelines to your free Dedicated Project Manager, and they handle the specialized training.
Is the Project Manager actually free?
Yes. The Project Manager acts as your dedicated Gallery/Studio Manager and handles QA for free. We oversee the entire execution process on your behalf at absolutely no extra charge. You are billed purely for the VA's active working hours.
Do you operate in USA time zones?
Yes. We align our VA working hours with your specific operational needs to ensure prompt coordination with auction houses, shippers, and clients during your core business hours in the USA. All billing is processed in simple USD.

Curate with Confidence.

Stop spending hours formatting PDFs and chasing shipping quotes. Start building world-class collections.