Curate Your Collection.
We Handle the Logistics.
You belong in front of the canvas and the collector, not buried in inventory spreadsheets and shipping manifests. Access fully managed Virtual Assistants trained specifically for fine art professionals.
The Back-Office Masterpiece
We assign administrative VAs who understand the precision required in the fine art market. Let us manage the details.
Inventory & Cataloging
Entering artwork details (dimensions, medium, year) into databases like Artlogic or Artsy, ensuring high-res images are correctly formatted and attached.
OVRs & Digital Exhibitions
Preparing and uploading artworks to Online Viewing Rooms. Creating polished PDF presentations and private viewing links for VIP collectors.
Art Fair & Event Prep
Managing the logistics for Art Basel or gallery openings. Scheduling VIP viewings, organizing guest lists, and handling travel itineraries for the gallery team.
Client & Collector Liaison
Formatting and sending elegant email newsletters via Mailchimp, maintaining the collector CRM, and sending polite follow-ups regarding available works.
Shipping & Customs Docs
Liaising with fine art shippers (like Crozier or Dietl). Preparing commercial invoices, certificates of authenticity (COAs), and condition report forms.
Invoicing & Accounting
Drafting sales invoices, tracking consignment agreements, and ensuring commission structures are accurately documented in QuickBooks or Xero.
Gallery Software Integration
We assign VAs capable of operating within the platforms standard in the fine art industry.
The Curated Choice
Why prestigious galleries avoid generic freelancer networks.
The Provenance Pipeline
Four elegant steps to absolute delegation.
Submit Needs
Share your gallery's software stack and specific admin needs via Email, Form, or WhatsApp.
Curate the Plan
Your PM outlines a tailored support strategy and finalises partnership details.
Exhibition
We execute seamlessly, managing your inventory, PDFs, and shipping logs.
Acquisition
Pay exclusively for the VA's actual working time. PM supervision is free.
Acquisition Plans
Scale your gallery. Transparent USD pricing. Zero setup fees.
- Pay only for pure output
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Pay only for pure output
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
How do you handle sensitive collector information?
Discretion is a core principle. We do not extract or store your VIP collector lists locally. Our VAs operate strictly within your secure CRM (like Artlogic or Salesforce) and adhere to comprehensive Non-Disclosure Agreements (NDAs).
Can VAs edit images for Viewing Rooms?
Yes. Our administrative VAs possess basic image handling skills. They can crop, resize, and compress high-resolution artwork files in Photoshop or Canva to ensure they meet the specific requirements of Artsy or your website's CMS.
How does the Dedicated Project Manager work?
Your dedicated PM acts as your single point of contact. They understand your gallery's aesthetic and operational standards, delegate tasks to the appropriate specialist in our team, ensure quality control, and deliver the final output to you—completely free of charge.
What if I need to replace a VA?
Because you work directly through your project manager, if a specific talent isn't a perfect fit or if someone takes time off, we handle internal replacements seamlessly. Your gallery's operations and viewing rooms are never disrupted.