Worry-Free Registration.
Flawless Attendee Support.
Stop drowning in ticket queries and dietary spreadsheets. Access fully managed Virtual Assistants trained specifically to manage registration platforms, travel logistics, and attendee helpdesks.
Full-Spectrum Attendee Support
We assign VAs who understand the high pressure of live events. They act as your front-line digital concierge.
Platform Management
Expertly managing Cvent, Eventbrite, or Whova. Building registration pages, configuring ticket types, and setting up automated confirmation sequences.
Attendee Helpdesk
Acting as the first point of contact for attendee queries. Resolving login issues, answering venue questions, and handling refund requests based on your policy.
Travel & Accommodation
Managing room blocks and tracking flight details for speakers and VIPs. Coordinating airport transfers and ensuring everyone arrives on time.
Badge & Material Prep
Auditing attendee lists for typos, formatting name badges for print, and managing the creation of welcome packs and digital guidebooks.
Dietary & Accessibility
Meticulously tracking specialized requirements. Liaising with catering to ensure every attendee's needs are met without error.
Post-Event Reporting
Downloading attendance data, cleaning survey responses, and creating consolidated revenue and engagement reports for stakeholders.
Event Stack Integration
We assign VAs proficient in the industry-leading event technology ecosystems.
The Pro-Event Choice
Why event leaders avoid generic freelancer marketplaces.
The Event Lifecycle
Four simple steps to absolute delegation.
Pre-Launch
Share your event goals and software stack via Email, Form, or WhatsApp.
Program Build
Your PM outlines a tailored support strategy and selects the right VA.
Live Support
We execute seamlessly, managing helpdesks and tracking reg lists.
Wrap-Up
Pay exclusively for the VA's actual working time. PM supervision is free.
Transparent USD Pricing
Scale your event overhead. Zero setup fees.
- Pay only for pure output
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Pay only for pure output
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
System Queries (FAQ)
How do you handle sensitive attendee data?
Confidentiality is our priority. VAs operate strictly within your existing event management platforms (like Cvent or Eventbrite). We do not store attendee lists locally, and all VAs adhere to strict Non-Disclosure Agreements (NDAs).
Can VAs help with live event support during the show?
Yes. Our VAs can act as a virtual helpdesk during live event hours, managing chat channels, resolving virtual attendee tech issues, and updating session info in real-time while you manage the physical floor.
How does the Dedicated Project Manager work?
Your dedicated PM acts as your single point of contact. They understand your event's specific standards, delegate administrative tasks to the right specialist, ensure quality control, and deliver the final output to you—completely free of charge.
What if I need to replace a VA?
Because you work directly through your project manager, if a specific talent isn't a perfect fit or if someone takes time off, we handle internal replacements seamlessly. Your attendee support is never disrupted.