Rig the Gear.
We'll Run the Ops.
Stop losing hours to building quotes, sourcing equipment, and tracking RMAs. Our fully managed Virtual Assistants handle the backend operations for AV Integrators and Live Event pros. Save up to 70% on administrative overhead.
Project: Dallas Summit '26
Load-In PhaseAudio Gear Cross-Rental BOM
Vendor PO sent by VA
A1 & L1 Freelancer Callsheets
Travel & hotels booked by VA
Missing Crestron Panel
RMA ticket opened by VA
"Your VA handles the paperwork. You handle the show."
VAs Proficient in Your AV Software Stack
AV Integrator Operations
We manage the heavy administrative lifting. Keep your project managers focused on client relationships and technical engineering.
Quoting & BOM Admin
Assisting in building Bill of Materials in D-Tools. Formatting quotes, adding product images, and cross-referencing dealer pricing sheets (SnapAV, ADI, etc.).
Rental Inventory Tracking
Managing gear manifests in Flex or Current RMS. Tracking sub-rentals, handling equipment check-in/out logs, and flagging missing cables post-show.
Travel & Logistics
Booking flights, managing hotel room blocks, and organizing rental vehicles for your touring technicians and A1/L1/V1 freelance crews.
RMA & Warranty Support
Filing return authorizations for defective displays or broken amps. Following up with manufacturers and coordinating replacement shipments to the job site.
Crew & Tech Scheduling
Sending out availability checks to your freelancer roster. Distributing final callsheets, load-in times, and stage plots ahead of event days.
Drawing & File Management
Organizing messy Dropbox folders. Ensuring the latest CAD drawings, Visio line diagrams, and DSP program files are properly labeled and accessible to field techs.
The Signal Flow
A fully managed onboarding process. Plug in and play.
Input Needs
Share your software (D-Tools, Flex) and bottlenecks via WhatsApp/Email.
Patch Strategy
Your Dedicated PM reviews the scope and finalizes execution plans.
Execute Ops
The PM oversees vetted AV experts. Quotes are built, callsheets sent.
Output Billing
Pay strictly for the hours worked. Management supervision is 100% free.
The Upgrade You Need
Why commercial integrators are abandoning freelance platforms for Sagedoer.
Traditional Platforms
-
40% Hidden Markup
Losing margin to platform bidding and monthly membership fees. -
Micromanagement Hell
You are forced to QA every quote and manage their timecards yourself. -
High Turnover Risks
Start the hiring and training process over again right before a big show.
Sagedoer Managed Ops
-
0% Hidden Fees
Pay strictly for pure hours worked. Simple, unified USD invoicing. -
Dedicated PM Included
Your single point of contact. We supervise the team completely free. -
Seamless Replacements
Internal replacements handled by us, ensuring zero disruption to your events.
Transparent USA Pricing
No setup fees. No platform markups. Slash your administrative overhead.
Part-Time Support
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time Ops
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
AV Industry FAQs
Do your VAs understand AV equipment terminology?
Can they use our specialized rental software like Flex?
Who manages the VA's daily tasks?
Scale Your AV Business.
Stop losing time to paperwork and equipment sourcing. Partner with Sagedoer to streamline your operations today.