Virtual Assistant for Behavioral Therapist

★★★★★ The Trusted Choice for Clinic Owners

Empower Your Patients.
Delegate the Logistics.

Fully managed Virtual Assistants for Behavioral Therapists and BCBAs. Delegate ABA data entry, scheduling, insurance authorizations, and patient intake so you can focus on clinical outcomes.

ZERO PLATFORM FEES • DEDICATED PM INCLUDED • SIMPLE USD BILLING

Comprehensive Practice Support

Our Virtual Assistants are trained to handle the specialized, data-heavy logistics of behavioral health practices.

ABA Data Entry & Auditing

Entering session data into CentralReach or Catalyst. Auditing session notes for compliance, ensuring RBT signatures are collected, and preparing graphs for clinical reviews.

RBT & Client Scheduling

Managing the complex puzzle of provider availability and client session times. Rescheduling sessions due to illness and maintaining clinic-wide calendars with precision.

Insurance Auth Tracking

Tracking authorization expiration dates across your caseload. Submitting renewal requests to payers and following up on pending approvals to ensure no session goes unpaid.

Patient Intake & Onboarding

Managing new client waitlists, verifying insurance benefits, collecting initial enrollment documents, and guiding families through your clinic’s intake process.

Fluent in Your Clinical Stack

Our team adapts instantly to the EMR and management software your clinic relies on.

CentralReach
Catalyst
RethinkBH
SimplePractice
Jane App
Microsoft 365
Google Workspace
QuickBooks

The Practice Integration Journey

A secure, professional onboarding process designed for clinical settings.

1

Clinic Intake

Share your caseload size, software requirements, and administrative bottlenecks via Email or our Contact Form.

2

Strategy Alignment

Your dedicated PM learns your clinical SOPs, outlines a strategy, and assigns a vetted specialist.

3

Managed Support

The Assistant executes daily clinic admin. Your PM oversees quality control and compliance for free.

4

Pay for Pure Work

We strictly log actual working hours. You pay exclusively for administrative output via simple USD invoicing.

The Smart Choice for Clinic Owners

Standard Freelancers

  • ✖ Privacy Risks: Handing clinical data to unvetted contractors without an NDA or manager supervision.
  • ✖ High Management: You act as the office manager, training them while trying to supervise BCBAs.
  • ✖ Hidden Fees: Up to 40% lost to platform markups and agency memberships.
  • ✖ Clinical Gaps: If a solo freelancer quits, your billing and scheduling grinds to a halt.
The Sagedoer Standard

Fully Managed Support

  • ✔ Dedicated PM Included: They act as your Practice Manager and handle all training and QA for free.
  • ✔ Strict Confidentiality: Internally vetted experts trained in clinical data security and professional discretion.
  • ✔ Transparent USD Billing: 0% platform fees. Pay strictly for pure hours worked. Up to 70% savings.
  • ✔ High Availability: Seamless internal replacements ensure zero disruption to your daily operations.

Practice Retainer Packages

No monthly memberships. Zero setup fees. Pure creative value.

Part-Time Support
$7 / hr
20 Hours/Week (Est. $560 USD / Mo)
  • Pay strictly for pure work
  • Dedicated PM included (Free)
  • Clinical platform integration
  • Zero hidden membership fees
Inquire Now
Full-Time Support
$6 / hr
40 Hours/Week (Est. $960 USD / Mo)
  • Pay strictly for pure work
  • Dedicated PM included (Free)
  • Clinical platform integration
  • Zero hidden membership fees
Book Strategy Call

Clinical Support: Common Questions

How do you ensure HIPAA-adjacent data privacy?
Privacy is our highest priority. All our Virtual Assistants are rigorously vetted and trained in strict data confidentiality. We recommend providing role-based, restricted access to your clinical software (e.g., CentralReach) so the VA can manage billing and scheduling without accessing sensitive session progress notes.
Can the VA handle complex insurance benefit verifications?
Yes. Our VAs are trained to call insurance providers to verify ABA benefits, track hourly maximums, and coordinate with families regarding copays and deductibles, ensuring your revenue cycle is clean.
Is the Project Manager really free?
Yes. The Project Manager acts as your Practice Manager and handles all quality assurance, training, and team oversight for free. You are billed purely for the VA's active working hours logged while managing your practice tasks.
How do you handle time zones for scheduling?
We align our VA working hours with your specific practice needs. Whether you need real-time rescheduling for providers on the East Coast or late-afternoon authorization tracking for the West Coast, we schedule our team to ensure your practice stays responsive.

Scale Your Clinical Impact.

Stop spending your life on insurance portals and spreadsheets. Start transforming more lives.