Deliver Flawless Events With A
Virtual Assistant for Event Planners
Stop drowning in guest lists and vendor emails. SageDoer provides **Pre-Vetted Event VAs** to handle sourcing, logistics, RSVPs, and coordination. Your dedicated Project Manager ensures every detail is perfect—included at no extra cost.
Comprehensive Event Support
We handle the administrative components of event management, from small meetings to large conferences.
Venue Sourcing
Researching locations, gathering proposals, checking availability, and scheduling site visits.
Vendor Management
Coordinating with caterers, AV teams, florists, and external contractors. Tracking payments and contracts.
Guest & RSVP Tracking
Managing invitations, tracking dietary restrictions, sending confirmation emails, and badge printing lists.
Budget Reconciliation
Tracking actual expenses against the planned budget, flagging overages, and organizing invoices.
Travel Logistics
Booking flights and hotel blocks for speakers, coordinating ground transport, and managing travel changes.
On-site Admin Prep
Compiling welcome packets, managing registration spreadsheets, and organizing materials for the day-of team.
Sponsorship Coordination
Tracking sponsor deliverables, managing asset submissions, and ensuring contracts are fulfilled.
Post-Event Feedback
Sending thank-you notes, compiling feedback surveys, and creating follow-up reports for clients.
Timeline Creation
Building detailed project timelines and milestone trackers in Trello or Asana to manage complexity.
The Only VA Service With
Complimentary Dedicated Supervision
Unlike freelance marketplaces, we provide a complete support system to ensure seamless execution and zero panic.
Pre-Vetted & Ready
No long hiring cycles. We have a pool of seasoned Event VAs ready to deploy immediately.
We Manage Daily
Your PM monitors task statuses, budget tracking, and deadlines every single day.
We Maintain Comms
No more "ghosting". Your PM ensures smooth communication and bridges any gaps between you and your VA.
We Report Results
Receive detailed weekly reports on milestones achieved and budget health. Total transparency.
Simple Pricing
No hidden fees. No contracts. Cancel anytime.
Part-Time Planner
Perfect for smaller events.
- Dedicated Event VA
- Project Manager Oversight
- Time Tracking & Screenshots
- Weekly Status Reports
- Standard SOP Creation
- Backup Support Included
Full-Time Planner
For complex events.
- Dedicated Event VA
- Priority Communication
- Project Manager Oversight
- Time Tracking & Screenshots
- Detailed Weekly Reports
- Advanced SOP Documentation
- Backup Support Included
How to Get Started
Share Requirements
Send us your event needs (size, date, type) via our form or email.
Match
We select the perfect pre-vetted Event VA from our pool.
Onboarding
We help set up access to planning tools and vendor lists.
Freedom
Your VA manages logistics. You focus on the client.
Frequently Asked Questions
Ready for Flawless Execution?
Your new event assistant is ready to start. Share your requirements to find your match.
Share Requirements